X'mas Memories

X'mas
Memories

Enjoy the Christmas time by get together
with Family by Kataikubtao Company Co., Ltd.

Contents 1

Origin of Event 2
Objectives
Banquet Event Order (BEO) 3
Position and Duties 4
Layout of Event
Public Relation Plan 5
Illustration
Vocabulary 6
Contributions
Situation 7
References 8

9

10

Origin of Event

The Kataikubtao Company Co., Ltd. is like a company
that creates benefits for society. Employees and people
in the company live together like a big family. They have
been working hard all year to keep the company
growing. It's time for the Kataikubtao Company Co., Ltd.
to reward them for spending time together relaxing at
the X'mas Memories event. Instead of thanks for their
hard work, and creating good memories before the start
of the new year together.

Objectives

To be an incentive for working.
To create loyalty to the company.



Position and Duties

Miss Supattra Siriyanon (Project Coordinator)
Responsible for coordinate with all departments
and provide basic information about every part
of the work from one party to another.
Email: [email protected]

Miss Artina Kaemoh (Creative)
Responsible for Create content that can make the
event more interesting.
Email: [email protected]

Miss Supatcharapa Pakdisupaphol (Graphic Designer)
Responsible for find the information and design of all
graphics for the event.
Email: [email protected]

Miss Panida Sama-ae (
Multimedia producer)

Responsible for Manage the structure of the event.
Design and supervise the lighting, sound, and various
booths at the event.
Email: [email protected]

Miss Rapeeporn Ninpapa (Staff support)
Responsible for Provide advice to attendees to
assist in checking the readiness and smoothness
of all parts of the event.
Email: [email protected]

Activity Layout of Event Food & Drinks

Zone
Stage



Christmas Gift Shop
Light Arches Christmas Tree

Public Relation Plan

Date of public Relation: 20 December 2022
Date of the event: 28 December 2022
Venue: Convention Hall at
Panyapiwat institute of management
Register time: 20 -27 December 2022 by
scaning QR code.
Time: 6.00 pm.-10.00 pm.

Illustation

Picture1: Christmas light arches for Picture2: The surrounding area in
participants who would like to front of the Convention Hall.
take the picture.

Picture3: Around the Christmas Picture4: The 40-meter-tall Christmas
tree for taking pictures. tree was the highlight of the event.

Picture5: The gift shop at the event for Picture6: The stage is used for
buying souvenirs for loved ones to special performances.
remember Christmas and good times.

Picture7: Buffet for dining at the event. Picture8: Parking Area

Vocabularies

1.get together (Phrasal Verb) 2.wrap (Verb)

If two or more people get to cover or surround something with
together, they meet each other,
having arranged it before. paper, cloth, or other material.

3.charity (Noun) 4.charitable (Adjective)

an organization whose purpose is to giving money, food, or help free to
give money, food, or help to those
who need it. those who are in need because they


are ill, poor, or have no home.

5.ornaments (Noun) 6.wreath (Noun)

an object that is beautiful rather than an arrangement of flowers and leaves in
a circular shape, used as a decoration or
useful. as a sign of respect and remembrance for
a person who has died.

7.feast (Noun) 8.mulled wine (Noun)

a special meal with very good wine heated with added sugar and
food or a large meal for many spices, drunk warm as a traditional
winter drink in some countries.

people.

9.Carolers (Noun) 10.ornaments (Noun)

a member
of a group of people an object that is beautiful rather
who go from house to house than useful.
singing carols at Christmas.

11. Festive (Adjective) 12.Mistletoe (Noun)

having or producing happy and Mistletoe is often used as a
enjoyable feelings suitable for a
festival or other special occasion. Christmas decoration, and it is

traditional to kiss someone

under it.

Contributions

Academic:

To serve as a sample guide for those who want to study
and expand on the event.
To understand the working process.
To educate about BEO.

Public and private companies:

To guideline for new companies who want to organize a
party for employees or companies.
To provide basic knowledge about the cost of organizing
the event to predict the budget in the future.

Situation

Project Coordinator: Good afternoon. This is the Best Friend organizer
company. Supattra is speaking. May I help you?
CEO: Hello, this is Ufefeubauba speaking. I am the CEO of Krataikubtao
company. I would like to hire your company to arrange some events for
my employees as an incentive for them. Could you set the event for me?
Project Coordinator: Could you please answer a few questions so we can
prepare the best event for you? How many participants will this event
have?
CEO: Approximately 500 people
Project Coordinator: What about food and drinks?
CEO: I prefer buffets and drink refills.
Project Coordinator: Could you please tell me, what the date of the event
is that you prefer to set it up?
CEO: Could you set it up for December 28th from 6 p.m. to 10 p.m.?
Project Coordinator: Sure, I will talk to my team. After that, I will send the
details to you. Thank you for using our service.
Project Coordinator: We received the request from the Krataikubtao
company. They want us to set up the event for their employees, around
500 people. They want this event to be an incentive for their employees.
We have to arrange this event instead of a thank you from Krataikubtao
company to all workers. Do you have any ideas?

Situation

Creative: what is the date of the event?
Project Coordinator: on 28 December.
Creative: I have some ideas for themes for the events. It's the Christmas
season and close to the New Year at the time. What do you think?
Staff Support: I think the Christmas theme is a reasonable choice.
Multimedia Producer: New Year's theme There isn't much activity to do besides
exchange gifts.
Creative: Most companies work as a big family. I think activities should be
spending time together to make the best memories for them. And the highlight
of this event may be the 40-meter-tall Christmas. What do you think?
Graphic Designer: I think that is a good idea. I will design a poster for this
event that relates to their memories. The poster will show the highlight of this
event, which is the 40-meter-tall Christmas tree. I think it must be interesting
for the participants.
Multimedia Producer: So, I will prepare the light and video sound that relate
to them. As I am a multimedia producer, we will feature a video of the
employees working hard at the company. And the last video will be the CEO's
speech.
Staff Support: I have one place that can meet all of your ideas. I tend toward
that the Panyapiwat Institute of Management Convention Hall could be the
venue for this event. Since one room can hold about 200 attendees,

Situation

but the participants of this event number approximately 500, we should use around 3
rooms. There is a lot of free space to set up other zones apart from the food and
beverage zone and the 40-meter-tall Christmas tree. The rental fee is 2000 baht per
room per hour. We need a total of three rooms, which is equal to 6000 baht. My
question is, how many hours will we be holding this event?
Project Coordinator: 4 hours.
Staff Support: So, the rent for the whole place will be 24,000 baht. We may reduce
the price for them by 4,000 baht because the company hires us to organize events
every year.
Creative: I think we should add a zone for taking pictures because a picture is the
best keeper of memories.
Multimedia Producer: I offer Christmas light arches. It is popular and appropriate to
set it up at night.
Graphic Designer: I think I will print the employee's picture hanging in the Christmas
light arches.
Creative: I like your idea. I think the activity should be to exchange gifts from the
administrators. It is the best incentive for employees.
Staff Support: I drafted the layout of the event like this. I'd like to add a gift shop so
they can buy some souvenirs for their families. Moreover, it will add to our income
channel too.

Situation

but the participants of this event number approximately 500, we should use around 3
rooms. There is a lot of free space to set up other zones apart from the food and
beverage zone and the 40-meter-tall Christmas tree. The rental fee is 2000 baht per
room per hour. We need a total of three rooms, which is equal to 6000 baht. My
question is, how many hours will we be holding this event?
Project Coordinator: 4 hours.
Staff Support: So, the rent for the whole place will be 24,000 baht. We may reduce
the price for them by 4,000 baht because the company hires us to organize events
every year.
Creative: I think we should add a zone for taking pictures because a picture is the
best keeper of memories.
Multimedia Producer: I offer Christmas light arches. It is popular and appropriate to
set it up at night.
Graphic Designer: I think I will print the employee's picture hanging in the Christmas
light arches.
Creative: I like your idea. I think the activity should be to exchange gifts from the
administrators. It is the best incentive for employees.
Staff Support: I drafted the layout of the event like this. I'd like to add a gift shop so
they can buy some souvenirs for their families. Moreover, it will add to our income
channel too.

Situation

Graphic Designer: If we would like to save costs, I think we should bring our staff to be
sellers and servicers. We have to deal with bartenders and chefs to create delicious
food and drinks.
Project Coordinator: I will do it by myself. All right, we have an idea to arrange this
event. But what is the name of this event?
Everyone Said: Christmas memories.
Project Coordinator: Could you please sum the cost and send it to me in this evening? I
will call Miss Ufefeubauba to inform our event order.
Project Coordinator: hello, this is Best Friend organizer company. Supattra speaking. May
I speak to Miss Ufefeubauba?
CEO: Ufafaubauba speaking. I’m glad to hear you. How about my event?
Project Coordinator: don’t worry miss Ufefeubauba. We have already prepared ideas
and a venue for your event. I would like to inform you about our details at the event.
Your event will come up with a Christmas theme. The highlight of this event is the 40-
meters-tall Christmas tree. The event will have many activities such as Christmas light
arches, exchanging gifts from the administrators. Food and beverage are buffet and
refill. For separate drink will be wine as follow:
House White Wines:
Matua Sauvignon Blanc
Monsoon Valley Colombard
Taras Chardone Bin 681

Situation

House Red Wines:
Beringer Founders Estate Cabernet Sauvignon
Penfolds Max’sShiraz/Cabernet Sauvignon
Robert Mondavi Woodbridge Zinfandel
The venue of this event is Panyapiwat Institute of Management Convention Hall.
You should pay the deposit of 30,000 baht. Are you okay with this?
CEO: Sure, no problem.
Project Coordinator: The cost of a rental venue is 20,000 baht. Service charge
10%. Vat 7%. Payment 300,000 baht. We have to inform the condition for you to
know.
1. We reserve the right to cancel the employment contract in all cases.
2. In the case of a damaged item, compensation must be paid separately.
3. If the food on the list is canceled, the company must pay a 2% fee.
4. If the amount of food and beverages is insufficient for the number of
participants, the organizer will gladly refund this amount to the company.
5. If additional accessories or food items are required outside of the contract,
the company must pay for those separately.
CEO: Okay I can accept those terms.
Project Coordinator: Okay, I will fac BEO to you and sign your name.

References