Minutes

Minutes of the Chinmaya Education Institutions Governing Body
Meeting held on 28th and 29th February at Sandeepany Sadhanalaya,
Powai, Mumbai

Members Present:

1. Swami Swaroopananda: Chairman CCMTEC & Global Head, CM

2. Swami Viviktananda: Member

3. Swami Anukoolananda: Zonal Director

4. Swami Suveerananda: Zonal Director

5. Swami Adityananda: Zonal Director

6. Dr. Apparao Mukkamala: Member

7. Ms. Manisha Khemlani: CEO, CCMT

8. Dr. (Smt). Geervani: Member

9. Shri. K K Rajan: Zonal Director

10. Shri O. V. Nambiar: Zonal Director

11. Shri Suresh Mohan: Zonal Director

12. Shri Atul Karanjkar: Zonal Director

13. Shri Biswarup Mukhopadhyay: Zonal director (through Zoom)

14. Ms. Shibani Khorana: Zonal Director

15. Shri. Sreenath: Zonal Director

16. Smt. Shanti Krishnamurthy: Director, CCMTEC

17. Smt. Meena Sriram: Academic Administrator CCMTEC (On Invitation)

1. The Meeting started with a prayer.

2. Grant Leave of Absence: All Members were present.

Shri. Biswarup Mukhopadyay joined the Zoom meeting.

The meeting began with welcoming Shri. Shreenath, the new Zonal Director of the Colleges in Kerala.

4. Discussion on the minutes of the points arising out of the last Meeting held on 23rd and 24th October
2019 at CIRS Coimbatore:

a) CV AUPET:

Swami Anukoolananda shared with the members that Ed Cell has received a MoU drafted by the school
and the legal dept of CCMT has reviewed it and have suggested the following:

v They need to accept to have three members from CM including the Zonal Director.
v They have to follow the norms of Ed Cell like other Chinmaya Vidyalayas &
v They have to pay the membership fee as per the norms mentioned by Ed cell.
The management of the school however is willing to support the Mission activities in Tirunelveli and
will help in conducting camps for the people of Tirunelveli. The Board members felt that in case if the
management is not accepting the terms, they should be advised to become a vision School.

a) CV Bokaro:

It was announced by Kum. Manisha Khemlani that during the visit of Sri.Debasish Mohapatra to Bokaro,
there was a visit to the Sandalwood Academy also and it was noticed that the name Chinmaya existed
on the buses. It was clarified by the Zonal Director, Shri. Mukhopadyaya that the name from the buses
will also be removed at the earliest.

b) CV Manjeri:

The school is still on the lookout for a good Principal. The Principal at Kozhikode visits the school
regularly and is presently taking care. The compound wall around the school is under construction. All
the members felt that the School must be taken care of by the Trust.

c) CV Kurumathur:

The Director, Smt. Shanti Krishnamurthy, academic administrator, Smt Meena Sriram and Shri. K K Rajan
recently visited the School and stated that the School was in very poor condition. The school is on a 50-
acre campus and though the land is under litigation, urgent attention is required since the strength is
falling. School is likely to get the recognition from the state govt and members suggested that Ed Cell
should extend help. The tentative estimate came up to 30 lakhs. The members essentially felt that a
group of local people be identified to proactively take up the upliftment of the school. Shri. O V Nambiar
volunteered to visit the school and provide the necessary help.

d) CV Nileshwar:

It was decided after a detailed discussion that it was essential to fix a meeting with the committee at
Nileshwaram. The team consisting of Smt. Shanti Krishnamurthy, Swami Viviktananda, Shri. Suresh

Mohan, Shri. O V Nambiar and Shri. K K Rajan to visit and discuss the plan to take the school forward.

e) CDC Haridwar:

The members were updated on the latest developments at Haridwar by the Zonal Director, Shri.Atul
Karanjakar. Swami Swaroopananda made it clear that the challenges at Haridwar had to be handled by
DCST only.

f) CV Nagapattinam:

The School being under the MCST, Shri. O V Nambiar informed the members that the necessary work for

getting the NOC from State Govt has been processed.

g) Chinmaya College Kannur:

The issue of termination of an employee was discussed at length by the members. It was suggested that

the matter be closed at the earliest.

h) CV Guntur:

The School is on a 3.3 Acre prime land located in the heart of the city. CCMTEC had donated Rs. 10 lakh

which was utilised in painting and procuring furniture. The current strength of the school is only 113 and

Swami Suveerananda wanted suggestions for improving the strength of the School. Smt. Shanti

Krishnamurthy was advised to form a team of experts to visit the school in March 2020 and conduct

workshops for Teachers and Students.

i) Chinmaya Nursery School & Kalamandir Worli:

Though the school has been running for the last 54 years, off late, due to new schools coming up in the

neighbourhood, the strength is dwindling. Smt. Shanti Krishnamurthy, Swami Anukoolananda and Smt.

Meena Sriram visited the premises on the 27th Feb. and the following was updated to the members.

Smt. Padma Jaisingani and Smt. Rama Bhatia who have been running it for so long, wanted to know if the

school can be handed over to some youngsters who are associated with CM. Smt. Shanti Krishnamurthy

suggested that help could be taken from Shri. Bharat Mallik who already runs a few schools in Mumbai.

Kum. Manisha Khemlani expressed that a clear document should be drafted and signed ensuring they

will run the school for CM.

j) CV Shegaon:

The update was provided by Shri. Atul Karanjakar, the Zonal Director that interviews have been

conducted and a new competent Principal has been appointed and he has taken over the school. In the

category of low budget schools, CV, Shegaon has received an award for being the No 1 school in Shegaon

by the Education World Magazine. He also updated the members that a new place will be rented in

Khamgaon for running the nursery classes.

k) CV Karaikudi:

Shri. O V Nambiar, the Zonal Director updated that the school had now changed the name to MA

Chinmaya Vidyalaya. The old management team has been requested to step down. He assured the

members that slowly CM, will take over the school completely.

l) CV Mysore:

Swami Suveerananda shared with the members that he along with Swami Adityananda visited the school

and they could not meet Sri.Ramatirtha. Sri Atul ji was trying to fix up time for the admin assessment and

could not be done since the management has mentioned, the secretary of the Trust is in Canada and only

in his presence assessment can be conducted. The members felt Swami Brahmadanda ji

could intervene and sort out the matter.

m) CV Samesi:

Kum. Shibani announced that a new committee had been formed at Samesi which is active and interested

in the welfare of the School. Smt. Shanti Krishnamurthy updated the members that Edu Cell has

forwarded Rs. 6.5 Lakhs to the school to begin work.

n) CV Allahabad:

Kum. Shibani shared with the members that the group of committee members present there are not
taking interest in the CV and are promoting their own schools. The members had appointed Shri. Butani,
an educationist to study the situation and share the outcome with the members. The members also felt
that Swami Subhodananda had to empower Br. Nirvan Chaitanya to take up classes in the School. The
committee members were supposed to present a Proposal for bringing about change in the School. Shri
Mukhopadyaya had mentioned in the Zonal Director’s report that the evening classes which were funding
the Vanaprastha Ashram, had been cancelled.

o) CVs in Coimbatore:

Though the CBR schools have accepted the Zonal Director, they have not informed CCMT regarding the

last meeting. Swami Anukoolananda ji ensured that it will be taken care from the next meetings.

Kum. Manisha Khemlani mentioned that all schools directly under CCMT should include CCMT Trustee as
BoM member and send the invites in a timely manner for BOM meetings. She also added that in due
course of time we should avoid deputing members as Zonal Directors in their own schools.

After all the above discussions the minutes of the last meeting was approved and closed.

5.Financial Highlights: Smt. Shanti Krishnamurthy presented the financial highlights.

a. Financials from Camps were as follows:

SL NO EVENT VENUE DATE INCOME EXPENDITURE
1 Netritva Chinmaya 1&2 Rs. 72,000 Rs. 60,705
2 Follow up Gardens Nov
Saarasvata CIRS 6 – 10 Rs. 4,72,543 Rs. 2,66,226
3. Goshti Dec
DDR Rs.2,50,000 Rs.1,46,276
Programme

b. Ratification:

Smt. Shanti Krishnamurthy sought ratification for the following:
1. New PC purchased for the Office: Rs. 48,288 + GST Rs. 8,692 = Rs. 56,980/- Exchange of

two old PCs (buy back): Rs.3500/-
2. Software for Consolidated Report form:

(Advance paid 10%): Rs. 32,000 + GST Rs. 5, 760= Rs. 37760
Board ratified the same.
c. Membership Fee:

No. of CVs paid: 83 Vision Schools: 10 Colleges: 8
Total Received as on 26/02/2020: Rs.2, 01,98,888.52/-

§ No of Schools who have paid 5% on surplus: 10
§ No of schools having a deficit: 16
§ No of schools who have not provided the statement of accounts: 34

§ No. of schools to pay the difference between membership and 5%: 21
§ No. of Schools not paid anything: 4
After a brief discussion, it was decided that Ed cell should write to all Schools and collect the
membership as per the norms decided. It was also felt that the Schools in Trinidad could be
requested to share a donation instead of the 5% of surplus.
d. Divya Sree funds:

Members were updated on the following:
Available balance from 2018 – 19: Rs.3,65,279/-
Total amount received till date (20/2/2020) for 2019 – 20: Rs.8,92,622/-
Net Amount: Rs.12,57,901/-
Funds given to CV Samesi: Rs.6,50,000/-
Funds given to CV Satna: Rs.1,00,000/-
Balance: Rs.5,07,901/-
The Members decided that the Divya Sree fund need not be collected from the academic year 20-21.

e. Updates on scholarships.

Funds received from Australia in 2018 – 19:Rs.28,87,506/-
Balance in 2018 – 19: Rs.9,56,809/-
Total amount disbursed in 2019-20:Rs.19,57,359/-
Balance taken from EC funds: Rs.10,00,550/-
Total number applications received: 116
Total number of children benefitted: 101.
Swami Swaroopananda ji suggested that the board members must find a way to collect funds for
Scholarship. It was agreed to create an endowment fund exclusively for Scholarship to be disbursed to
Vidyalayas.

f. Budget for 2020-2021.

Smt. Shanti Krishnamurthy presented the Budget for 2020-21.

Proposed Income: Rs.3,00,35,000/-

Proposed Expenditure: Rs.85,00,000/-

Proposed Surplus: Rs.2,15,35.000/-

She mentioned that since we did not receive actual membership as per the new norms, the
proposed income is very tentative.

g. Updates on Consolidated Reports & MoAs

1.Consolidated reports: 76 Vidyalayas & 8 Colleges have submitted
2.The following Trusts are yet to sign the MOAs. It was decided that Zonal directors will take it
up and get it closed at the earliest.

Sl Name of the Trust Number of Vidyalayas
no
1 Purvanchal Chinmaya Seva Trust CV Guwahati
AUPET CV
2 AUPE Trust

3 Chinmayaranyam Society Ellayapally Chinmaya Harihara Vidyalaya
4 Chinmaya Navin Seva Ashram Nyas CV Pryagraj
5 Chinmaya Vidyalaya Managing Committee CV Therubali

Therubali CV Samesi
6 Lucknow Chinmaya Seva Trust CV St. Johns Cross Road Bangalore
7. Karnataka Chinmaya Seva Trust CV Banasankari
CV Koramangala
8. Chinmaya Seva Samiti Trust CV Kolar
Grameen Vidyalaya Chokahalli
9 Ministry of Education Trinidad Independent P U College Kolar
10 Chinmaya Mysore Trust CV Mandya
CV Vivekananda Colony Hubbali
English Primary School, Hubbali
PU College of Science & Commerce.
Hubbali
CVs Trinidad
CV Mysore

h. Updates on CVP awards.
v Smt Shanti Krishnamurthy informed the members that the Chinmaya Vision Award for

2017-19 was given to Vidya Bharati Chinmaya Vidyalaya, Jamshedpur.
v Chinmaya Vision Certificates were given to CV Vadavalli (CBSE) & CV Bokaro. Swami

Swaroopnananda ji handed over the award & certificates to the Schools when he visited
the schools.

i. Updates on Hari Seva Camp at Rourkela:
Board members appreciated the Rourkela team and Swami Kevalananda ji for organising a
Hari Seva Camp at Chinmaya Vidyalaya Chhend Colony Rourkela from 23 – 25 December
2019. 81 Students from 6 CVs. Smt shanti Krishnamurthy informed the members that the
following activities were taken up during the camp.

• 200 paper bags of different sizes were made and donated to CM Rourkela
• 100 brooms were made and donated to CV Chhend Colony
• Teaching aids to teach alphabets, numbers, different concepts of English

and Math were created and donated to schools in the neighboring slums
• Cleaning & Gardening was done in the premises of CV Chhend Colony
• Awareness rally in Lathikata

j. Updates on Samshodhan Certificates issued in 2018- 20:

Chinmaya Samshodan certificates issued

no of
sl.no Vidyalaya teachers Year

1 Taylor's Road 1 2018-2019
2 Kunnumpuram 1 2018-2019
3 CIRS 52 2018-2019
4 Vazhucaud 12 2019-2020
5 Kunnumpuram 5 2019-2020
6 Katakada 4 2019-2020
7 Naruvamood 6 2019-2020
8 Kollam 5 2019-2020
9 Attukal 5 2019-2020

k. Updates on Chinmaya Alankar award:

Members were updated regarding the Chinmaya Alankaar Award for P Kavisha of Class 11 CV
Virugambakkam SSS for having secured 496/500 in the Class X AISSE in 2019 a centum in Math,
SST and Sanskrit. She was the Second topper in Tamilnadu and ranked 4 in the All India Level. The
Award and certificate have been dispatched to the school.

l. Updates on taking Over Naman vidya School at Hazaribag- New School:

There was request from a School in Hazaribagh to be taken over by the Education Cell, which was
visited by the Director, Smt. Shanti Krishnamurthy and Shri. Biswarup Mukhopadyaya.
Shri Debasish and Shri. Suresh Mohan had also met the owner of the School at Mumbai and
Shri.Debashish visited the school to look into the accounts. Though the school has excellent
infrastructure facilities and also doing extremely well, it was reported that the accounts were not
transparent. The Board unanimously decided that the offer could be regretted. Swami
Swaroopananda ji also mentioned that unless we have strong mission base in the city, it is not good
to take up schools in that place.

m. Upcoming Events.

S.No EVENT VENUE DATE
11 -12 March
1 CVP for Swamis and Palakkad
Brahmacharis of Kerala 27 April – 2 May
11 -16 May
2 Hari Seva IX Chinmaya Gardens 26 June 2020
9 – 11 July & 16 – 18 July
3 Netritva IX Chinmaya Gardens 1 – 4 Dec 2020
7 – 11 Dec 2020
4 TBTC for Teachers of Vidyalayas

5 MTP X & XI Chinmaya Gardens

6 Khel Mela Chennai

7 Amulya Siksha CIRS

n. Workshop Reports :
a) DDR workshop: No. of children reached – 8567 in 42 Schools and 4 Colleges.

No of active Trainers: 25

b) CVP workshops :

S.No Date Venue FACILITATORS No of Participants /
Type of Participants
1 Nov 2nd Marg, CV, Smt. Rajeshwari, Smt. 33 Teachers
Meena Sriram & Smt. 23 teachers
& 3rd Tirupati Aarthi
Rasika Bharathan, Indu 30 Teachers
2 Nov 8th CV, T,Preetha Jayaram, Nisha
P,Beena Shashi
2019 Nileshware Smt. Shanti
Krishnamurthy, Swami
VRS & VJ Suveerananda & Smt.
3 Jan 17th Residential Meena Sriram
& 18th School,
2020 Hyderabad

Smt. Shanti Krishnamurthy mentioned that a group of Master Trainers were trained by the
Education Cell to conduct CVP and DDR programmes are conducting CVP training programs in
their own Vidyalayas and in neighbouring Schools.

o. Reports on Admin Assessments. (Annexure A)
p. Reports on Academic Assessments (Annexure B)

Smt Shanti Krishnamurthy shared with the members the reports of the academic, vision and
admin assessment conducted by the assessors.

q. Any Other points:

1. Cultural festival & Sports for Colleges:

Sri. Sreenath, the Zonal Director for Colleges expressed the need for organising both cultural and
sports competitions for the students of all the Colleges. It was suggested that CMC Thrissur could host
the Cultural event while the Colleges at Kannur could host the Sports events. It was decided that
Sri Sreenath will coordinate with the colleges and Ed Cell, finalise the dates and take it forward.

2. TBTC for Vidyalaya teachers:

The members appreciated the TBTC event conducted for the Students of all Vidyalayas. The event
was a grand success and was appreciated by all the members. A similar event for all the Teachers of
the Vidyalayas will be organized on 26th June, 2020.

3. Free School at Hindupur:

Swami Suveerananda pointed out that DVDBS Hindupur was funding and supporting a free school in
the vicinity of the main school. Currently there are 210 students up to Class 7 in the School.

4. Chinmaya Partvartan:

It was felt and expressed by all the members that there was a need for a programme to be conducted
for all the Principals/Vice Principals/ Correspondents/ Secretaries of Vidyalayas on the lines of
Chinmaya Parivarthan/ Samanvaya conducted earlier. It was decided that the event could be held in
Vibhooti, 29 to 31 January 2021.

5. Chinmaya VishwaVidyapeeth:

a) Smt Geervani mentioned the members that CVV has to conduct teacher training programs
as part of the Outreach Program. It was decided that they could write directly to Schools
since they invite non Chinmaya Vidyalayas too. She also mentioned , that CVV can coordinate
with Ed Cell in the Teacher Training programmes.

b) Swami Anukoolananda also shared proposal from CVV to empower the ambassadors and
informed the members that the program titled “Chinmaya Pratinidhi” is being launched.
These selected volunteers , teachers and mission volunteers will be invited to the University
for a training program and they in turn could reach to schools and other places to promote
the University.

6. KTPI in Schools:
Swami Anukoolananda pointed out that the number of children opting for the KTPI subject
in classes 11 & 12 is very small number as of now and emphasised on the need to enhance
the numbers. He shared with the members CVV is planning to work on the content by making
it more student friendly and will be providing it to Schools. The resource materials created
thus can be used for conducting training programs for teachers. He also suggested that the
expense for the same can be shared by Ed Cell and CVV.

7. Resource team for CGB:
Kum. Manisha Khemlani placed before the members the need for having more resource
persons available for the Ed cell. She suggested that various areas need to be identified and
all members can suggest names of people who can contribute willingly their time to Ed cell
in their areas of expertise.
After some discussion the following areas were identified broadly:
a) Academics: CVP, Assessments, Innovations & research
b) Administration: Compliances, Assessors, HR Policy, Infrastructure & Documentation.
c) Finance: Tax, PF & Gratutity
d) Legal matters: Court Cases, legal compliances, agreements & MoAs
e) Publicity & Branding: Website, Promotion materials & Brochures
f) Publications: Printing & releasing materials

Smt Shanti Krishnamurthy was advised to circulate it among the members and build up the
Resource team members. It was also expressed that the resource people could be non-
Mission members, who could be hired as & when required.

Swami Swaroopananda ji in his final remarks mentioned that the CGB meetings should focus
on improving the quality & standards of the Vidyalayas and colleges. He suggested that the
issues pertaining to Trusts or Regions must be discussed separately and only reported in the
CGB meetings. Members should focus on the implementation of CVP and also enhancing the
number of Vision Schools.

The dates and venue for the next meeting was tentatively fixed as 8th and 9th July or 9th
and 10th July depending on the availability of accommodation at CIF. The convocation of the

first batch of the students at CIF is on 7/7/2020. It was felt that the members could attend
the same, subject to availability of accommodation.

There being no other point for discussion the meeting ended with the Shanti path.

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Annexure A

Administrative Assessments
1. CV Hindupur: Conducted by Sri. Mohan Ranganathan.
The Vidyalaya Management Committee does not meet regularly. The minutes of the meetings are also not
documented. Land documents are not available and no appointment orders issued to the teachers. The
school requires a lot of immediate attention.
2. CV Chhend Colony, CV Sector 7, CV Bal Bharati Primary School, Sector 7 Junior College, Rourkela:

Conducted by Sri. Jagadish Prasad Malaviya.
All the Schools are under one management and the following need immediate attention in all.
- Procuring building and fire safety certificates
- internal audit statements,
- insurance of assets,
- computerisation of the office systems,
- Maintenance of documents,
- Clear duty and responsibility chart for staff
- Non adherence to the Blue Book in many aspects of documentation
- Strict adherence to rules regarding private tuitions
- Insurance of assets
- Must standardise account heads
3. CV Mandya: Conducted by Sri. Mohan Ranganathan.
The School is doing well with respect to results. Points to improve are:
- VMC does not meet regularly
- Gratuity for Staff must be incorporated
- There is no system of gate pass or monitoring on goods that leave the premises
- Improved cash flow monitoring system

- Absence of internal audit
- Poor documentation in all aspects
- Lack of clarity on the ownership of buses
- Use of pirated software
- Poor library facilities
4. CV Nileshwaram: Conducted by Sri. Mohan Ranganathan

The school has the strength of 404 students and decreasing steadily. The children are performing
well both in academics and in inter school competitions. Attention required in the following areas:
- One of the building’s approval is pending
- CBSE Validity
- Bank reconciliation and school accounts statement mismatch
- Insufficient peripheral compound wall
- PF/ESI compliances to be looked into
- Finances need to be relooked
- Regular maintenance of the school building

5. CV Srirangam: Conducted by Sri. Ramjee & Lalitha Ramjee

The School is maintained well and is functioning well too.

- Some discrepancies in the accounts with respect to PF and ESI were noticed and the School has
agreed to rectify the same immediately.

- Regular meeting with the Trust does not happen and must be encouraged.
- Budgets and other financial matters are not reported in a formal manner.

6. Chinmaya Degree College, Haridwar: Conducted by Sri. Mohan Ranganathan

The College runs two sets of courses. One each under the Aided and Self-Finance category.The
physical condition of the College is extremely poor.

- The infrastructure of the College including the ambience requires a face lift.
- Electrical panels are left open with hanging wires.
- Brick and building materials are littered all over the campus untidily
- Owing to poor planning and a weak timetable, students are found loitering in the corridor.
- The salaries of the staff are varied and there is no clarity on the same.
- Teachers of the aided college conduct sessions for the Self finance category and claim allowances

causing mistrust between members of staff.
- Accounting systems need to be refurbished. There are 2 Banks being operated with and each has

over 20 accounts thus reconciliation takes undue time.
- Budget is prepared in an adhoc basis.
- Stock verification and regular reconciliation must be incorporated.
- College is not functioning to the full capacity

7. CV Taliparamba: Conducted by Sri. Mohan Ranganathan

The School has a portion of the building constructed without approval from Municipal agencies.

- Maintenance of the buildings is extremely poor and needs immediate attention. There are loose
electrical wires hanging, low parapet walls, poor housekeeping, and on the whole an extremely
careless attitude to surroundings and safety.

- Labs are not maintained appropriately and there is material scattered carelessly. Burners and fire
extinguishers are not in working condition and this could be fatal.

- Canteen is within the campus and necessary safety measures have to be taken.
- All Computers do not have licensed software.
- Certification of the buses need be checked and maintained.

- Documentation is very poor and needs immediate attention. Administration must be systematised.
It is very casual at the moment.

- Financial processes are also weak and fees, for instance is still collected by cash. Reconciliation is
manual and delayed. Cashflow system is absent. Budget is improper. A huge sum is deposited in FD
with the Taliparamba Cooperative Society Bank instead of a Scheduled Bank and there is no
approval for this by the Committee.

8. CV Vaduthala: Conducted by Sri. Atul Karanjakar

The School has a wonderful ambience and has several feathers in its cap for all the achievements
acquired.

- The school is following all the norms of PF/ Gratuity etc. All licenses in place and well documented.
- BOM meets regularly and records maintained.
- The Labs in good condition. Labelling and organisation of chemicals / materials is to be improved.
- The Classrooms are well equipped. The furniture is due for renovation.
- A Mediclaim policy for all employees is in place
- Office could have a list of files for easy tracking
- First Aid and Fire Safety training could be provided to all Staff

9. CV PMS RS Puram: Conducted by Sri. Atul Karanjakar

The School is working beyond its physical limitations. There are two buildings, a little apart from
each other. The modest facilities of the campus are well maintained with decorated walls and
surroundings.

- Student strength has been on the decline in the recent past
- School has plenty of accolades to celebrate with all the hard work done by the Staff and students
- There is some mis clarity in the affiliation certificate and the same is being sorted out. Certificates

for Sanitation and Fire Safety must also be periodically renewed.
- All statutory compliances are in place (PF/Gratuity/ESI) and Employees are covered by LIC
-
- There is no separate VMC to discuss day to day matters of the Vidyalaya
- There is a need to look into use of available space efficiently.
- There is a case of dual salary received by the previous Principal, Mrs. Mini Jackson which needs to

be ratified and cleared by the BOM.
- Safety and security manual need to be prepared

10. CV CBSE Vadavalli: Conducted by Sri. Atul Karanjakar

The School is moderately large and has a lot of achievements brought in by the students in various
fields.

- Statutory compliances are in place
- The new auditorium has no Municipal approval and remains an illegal structure
- A fire safety survey is recommended even though all equipment is in order.
- Labs are spacious and well ventilated. Material needs to be organised systematically in them.
- Purchase and material administration require to be organised (PR/PE/SQ/PO/GRN, etc)

11. CV MHSS Vadavalli: Conducted by Sri. Atul Karanjakar

The school is fairly large and looks good from the outside while some aspects inside need to be
improved.

- There is a new Principal who is aware of the shortcomings and has plans to overcome them in due
course.

- The affiliation status of the school is pending, as on date of assessment.
- Statutory compliances are in place. Insurance linked gratuity scheme is also in place.
- The School building does not possess the required Municipality approval.
- The BOM meets regularly and the matters are documented.
- There is no VMC for deciding on day to day matters
- The labs are substituted as class rooms and hence lab equipment are stored in cupboards
- Some of the smart boards in the classrooms were found not working.
- The Library is large but upkeep and maintenance require attention
- Staff rooms need attention. They are inadequately furnished and inappropriate material are found

stored there.
- A service rule book could be created.
- A purchase procedure could be put in place
- Housekeeping requires improvement

12. CV Theruballi: Conducted by Sri. Jagdeesh Prasad Malaviya
The school requires a lot of guidance to improve itself.

- The Stock registers are poorly maintained not updated regularly. Back up of all data must be
regularised and stored safely.

- A clear list of roles and responsibilities for the staff is lacking.
- Infrastructure and basic amenities must be enhanced.
- There is a court case filed by the school against Mr. K S Pradhan, Office Assistant.

Annexure B

Academic & Vision Assessments

1. CV Kanhangad: Conducted by Smt. Devi Ramankutty.

The school is functioning well. CVP implementation in the Classrooms needs to be strengthened. Participation
in the events conducted by the Education Cell is lacking and must be encouraged. The teachers must upgrade
themselves and improve the quality of teaching in the class rooms. Staff welfare measures must be considered
to retain good teachers.

2. CV Badiadaka: Conducted by Smt. Devi Ramankutty.

The School is functioning well. Teachers and students must work on their spoken English abilities. CVP
implementation requires strengthening. Teachers must learn computer skills. The library is good students could
be encouraged to read and review books. English communication skills must be improved by the teachers.

3. CV Attukal: Conducted by Shri. Anilkumar .

The School is achieving the necessary outcomes and functioning well. Suggestions to excel have been provided
by the Assessor to the School. One of the significant suggestions was to ensure all the teachers chant the
Bhagavath Geeta. Value education question papers must have open ended questions. Lessons must be related
to daily life in all subjects and thought-provoking questions need to be asked. Documentation of meetings and
other events need to be improved.

4. CV Kattakada: Conducted by Shri. Anilkumar

The School is achieving the necessary outcomes and functioning well. CVP orientation for teachers is required.
Learning must be associated with the everyday life of the students in all classes. Note book checking must be
systematic. Succession planning with respect to leadership, has to be planned. One of the significant
suggestions was to ensure all the teachers chant the Bhagavath Geeta.

5. CV Allahabad: Conducted by Smt Meena Sriram

The School requires abundant motivation and support to improve its brand quality, upgrade teaching strategies,
classroom conditions. The BOM plans to expand the school up to Grade 12 which is currently only up to Grade
10. The school is registered as Hindi Medium and is in the Mission Ashram campus and yet requires the support
of the Mission. Not a single photo of Gurudev in the School premises, no Geeta Chanting and no fragrance of
CVP either. The school is 29 years old!

6. CV Unchahar: Conducted by Smt. Meena Sriram

The school is doing well. There could be more emphasis on CVP implementation in the classroom. The school
must participate in community development activities. The Mission and its activities must be promoted
regularly. Teachers must be encouraged to take up Samshodhan.

7. CV Taliparamba: Conducted by Smt. Dwiethy Chandran

The School is doing well and is well supported by the BOM. It has a good number of experienced teachers and
thus holds the values of the Mission. Building infrastructure requires to be looked into and also safety of
students and dispersal patterns after school. The CVP implementation with in the classrooms could be improved
to a great extent. There must be more uniformity in teaching methodology in the classes. Teachers must
upgrade themselves both in their subject domains and in latest teaching practices.

8. CV Payyanur: Conducted by Smt. Dwiethy Chandran

The School is functioning fairly. The leadership requires strengthening and teachers require motivation and
support to innovate in the classroom. English skills of teachers require special attention. CVP implementation
also needs to be improved. Middle level performers tend to get neglected hence the lesson plans must be
modified to reach them also. Spoken English levels of the Teachers need immediate attention.

9. CV Kottayam: Conducted by Smt. Meera Jackson

The School is functioning well. The Value education classes need to be worked upon. There were no lesson
plans prepared. The question papers also need to be improved. The implementation of CVP in the Classrooms
could be enhanced. School must take up community development programmes. Children must be encouraged
to use notebooks effectively. The notebooks must be corrected regularly. Classrooms must create opportunities
for thinking among the children. Community related programmes need to be taken up.

10. Hari Hara Vidyalaya Thamaraipakkam: Conducted by
Smt. Vijayalakshmi Prabhakaran

This being a feeless institution, the Vidyalaya is functioning to the best of its ability. The school requires
guidance in documenting. The team of teachers and the Trust are working hard to keep up the levels in the
Vidyalaya. There is scope for improved implementation of CVP.

11. CV Mandakolathur: Conducted by Smt. Vijayalakshmi Prabhakaran

The Vidyalaya requires a lot of assistance and guidance in uplifting itself. Board results have been gradually
falling over the last two years. Teachers require training to communicate in English both in and outside the

classroom. The classroom layout needs modification to prevent cramming of children. CVP Implementation
requires improvement.

12. CV Kannur: Conducted by Smt. Meera Jackson

The School must consider taking up community projects. A vast difference in the teaching methodology and
class environment was observed in the CBSE and I-curriculum. A uniform pattern could be followed in all
divisions. Implementation of CVP has to be improved at all levels. Parents must be oriented to CVP. Appreciate
the effort taken to conduct the Sahodaya Sports meet with 1500 participants. Also appreciate the installation
of the ATL in the School. The participation of Alumni is good. Children must enrol for the Bal Sevak Certificate.

13. CV Vadavalli MHSS: Conducted by Smt. Leela Ramamurthy

The School must work on implementation of CVP in all the classes. The conduct of the children requires to be
improved. Many children portray a low self-esteem. Disciplinary issues among children are currently being
addressed instantly by the Principal. The Chinmaya Culture however is well ingrained in the School. The school
could consider community development activities.

14. CV Vadavalli CBSE: Conducted by Smt. Leela Ramamurthy

The school has a good life skills-based programme. The general discipline of the School is well appreciated.
Children could take up citizenship programmes. Leadership is very good at all levels. Succession planning is
however necessary. School could take on Community development programmes.

15. CV PMS RS Puram: Conducted by Smt. Leela Ramamurthy

The school is doing well. The classrooms need to have more thinking activities for children. Excellent life skill-
based curriculum in place however documentation of the same needs to be worked on. Discipline during non-
teaching hours needs attention.

16. CV Kolar: Conducted by Shri. B Anil Kumar

The School is split in three campuses. The School has a very positive environment and is well maintained.
Conscious measures are to be taken for the implementation of CVP in the Class rooms. Experiential learning
must be encouraged and the traditional systems must be periodically assessed and replaced. The level of English
of the Teachers requires immediate attention. Thinking opportunities must be introduced in the class rooms.
Special appreciations to the teachers who support children to participate in various competitions at all levels.
Leadership succession plan must be created.

17. CV VGN Avadi: Conducted by Smt. Sasikala Ramarathinam

The School is young and doing well. Students are well prepared for the Board exams with sufficient revisions.
The children are offered several opportunities to participate in competitive events both within the school and
in inter school competitions. They must work on moving to excellence by sustaining the best practices and
upgrading themselves periodically.

18. CV Annanagar: Conducted by Smt. Sasikala Ramarathnam

The school is doing well and has maintained its standards over the years. The maintenance of hygiene especially
in the wash rooms needs special attention. Children are provided with ample opportunities to participate in
various inter school events. Teachers are found encouraging and always available for children.

19. CV DVDBS Hindupur: Conducted by Smt. Vijayalakshmi

The teaching learning process needs to be modified as it is presently based on rote learning. The appearance
of the Primary section can definitely be improved. Planning of teaching sessions needs to be augmented.
Children are encouraged to participate in interschool events. Staff attrition needs to be addressed. CVP
implementation in the classrooms must be improved. Teachers require spoken English sessions to help them
communicate better. The school must promote the publications of the Mission.

20. CV Delhi: Conducted by Smt. Shanti Krishnamurthy

The school is doing extremely well with a good ambience, warm interactive environment and innovative and
welcoming Principal. The consistent and dedicated efforts of Ms. Shibani Khorana is visible and lauded. Second
in line in leadership must be prepared and trained. The children in the classroom are engaged with activities
associated with the lessons. The classroom discipline is outstanding while the same could be improved during
breaks. There is scope for improvement of CVP linkage in the lessons. PE requires to be structured and organised
better. The teachers must ensure the content delivered in the classrooms are verified and correct. The children
of the school participate during Mission activities actively. Parent participation in the Mission must be
encouraged.

21. CV Srirangam: Conducted by Smt. Gowri Lakshmi

The School is functioning fairly well. Teachers must work on their English language skills. Necessary training
could be provided. Teachers require guidance in curriculum planning. The classrooms are using digital lessons
which are hampering the interactions. Teachers require training in using technology in the Classrooms.
Maintenance of the physical environment including the toilets is essential. CVP training and a good
understanding of implementation is lacking.

22. CV Trissur: Conducted by Smt. Gowri Lakshmi

The school premises are well maintained and welcoming. CVP implementation could be improved. The standard
of the question papers is good and all the learners in the class are catered to. The School football team was
placed 2nd in the National CBSE football tournament. Safety awareness programmes and excursions were
suggestions provided by parents for the benefit of the children. Vidyalaya could invite the local Acharyas for
talks for both children and adults.

23. CV GVK Nellore: Conducted by Smt. Gowri Lakshmi

School is working to improve standards. The reading levels of children must be improved. Teachers require
training in all aspects of teaching including CVP implementation and use of technology in the classrooms. Library
could be enhanced further. Maintenance of the toilets is essential.

24. CV Kurumathur: Conducted by Smt. Shanti Krishnamurthy

The School is laid out on a 50-acre campus and is 26 years old. The School has no affiliation certificate yet to
start the Class 10 with the State Board. There is legal case going on against the land received as donation from
a family. The State Board has provided the hope that the certification may get done by March 2020.

The school has a space allocated for the Library which is devoid of shelves or books. The school could procure
used books/magazines from neighbouring Chinmaya Vidyalayas and create a decent reading space for children.
The small cabin meant to serve as a computer lab has a few computers laden with dust and are poorly
maintained. Two of the computers are functional. The classrooms are well ventilated and spacious considering
the strength in each class. The black boards in the classrooms must be painted and maintained regularly. The
walls of the junior classes could be painted vibrantly and class rooms made more welcoming. The senior classes
could do with display boards for children to exhibit their work. They are presently stuck on the walls of the
room. There is a small kitchen in the campus where food is cooked for the children. The outdoor space available

could be better utilized for some sports activities. Overall the space in the school is abundant and could be used
for mission activities during holidays. There are cashew trees across the campus which fetch some revenue
once a year.

The same management is managing the Vidyalaya at Talibarambha and it is sad to see the vast difference in the
maintenance of the campus. The Management should have the vision to share some facilities like magazines,
books and teaching aids between the two schools. It would help the Kurumathur school in a big way. Since the
Kannur Vidyalaya is close by, they can also extend help in conducting workshops to teachers and also share
some teaching aids. Absolutely no attention has been paid to the school and the managing committee should
take the ownership and responsibility to upgrade the school at the earliest. CCMT Education Cell has offered
support in whichever way possible, to revive the school. Unless some quick action is not taken, the falling
strength can lead to closing down the school.

25. CV Mandya: Conducted by Smt. Vijayalakshmi

The School is 12 years old. The teachers have no introduction to CVP and must be oriented immediately. Spoken
English of both teachers and students must be improved. Teachers must upgrade their knowledge of being
effective in the classrooms. Life skills program needs to be improved. Children must compete with local schools
in multiple areas. Spiritual and religious practices are well observed in the School.

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