Dallas County Commissioners Court

Dallas County
Commissioners Court

MEETING AGENDA

March 15, 2016
9:00 AM

Administration Building
Allen Clemson Courtroom

411 Elm Street
Dallas, Texas 75202

Honorable Clay Lewis Jenkins County Judge
Commissioner Dr. Theresa M. Daniel District 1
Commissioner Mike Cantrell District 2
Commissioner John Wiley Price District 3
Commissioner Dr. Elba Garcia District 4

A. CALL COURT TO ORDER
B. DECLARE A QUORUM PRESENT
C. DECLARE LEGAL NOTICES POSTED AND COURT DULY CALLED
D. MOTION TO OPEN COURT
E. BAILIFF TO OPEN COURT
F. INVOCATION

Pastor Marcus D. King
Disciple Central Community Church
Desoto, Texas

G. RESOLUTIONS
COMMISSIONER JOHN WILEY PRICE
1. AIDS Walk South Dallas 2016
JUDGE CLAY LEWIS JENKINS
2. Red Cross Month

H. CONSENT AGENDA
RECURRING BUSINESS
1. Register of Approved Checks, Authorized Claims Certification, Minutes of
Requisitions, and Payroll Registers
2. Transfer of Funds
3. Collateral of Funds
4. Commissioners Court Agenda for Filing Only
5. Commissioners Court Correspondence
6. Personnel Actions
7. Bids to Open:
March 7, 2016 - 2016-032-6569
Contract for Moving / Relocation of Dallas County Employees out of the
Records Building Complex - Bid Canceled

March 14, 2016 - 2016-029-6566
Request for Proposal for New Human Resources Recruitment/Applicant
Tracking, Onboarding and Performance Management Software

March 14, 2016 - 2016-039-6576
Annual Contract for Promotional Items

March 17, 2016 - 2016-040-6577
Annual Contract for the Installation of Carpet, Tile and Various Floor
Covering Services

March 21, 2016 - 2016-035-6572
Annual Contract for Asbestos, Lead, Mold Abatement and Remediation
Services – Dallas County Facilities Department

March 21, 2016 - 2016-041-6578
Request for Proposal for Fleet Fuel Card and Program Management
Services

I. AWARDS

BIDS

1. Bid No. 2016-036-6573 Removal, Retro-Fit and Installation of New
Mortise Lock Replacements at the Henry Wade Juvenile Justice Center -
Award

2. Bid No. 2015-072-6526 Annual Contract for Sprinkler and Water
Extinguishing Systems - Award

RFPS

3. Award recommendation for ranked sole received proposal with Dallas
Neighborhood Alliance for Habitat, Inc., rendered susceptible for contract
negotiations and award under RFP No. 2016-034-6571 Request for
Proposal for Community Housing Development Organization (CHDO)
Non-Profit Set-Aside Projects

J. COURT ORDERS

BUDGET

1. Dallas County 4-C SAFPF Re-entry Court - Formal Establishment

2. Dual Diagnosis Court Aftercare - Formal Establishment

3. Atlas Specialty Court - Formal Establishment

COMMISSIONERS COURT ADMINISTRATION

4. Jail Consultant Contract

5. Interlocal Cooperation Contract for the Urban Land Bank Demonstration
Program with the City of Dallas

COUNTY CLERK

6. County Clerk Request TechShare Courts Backfill for Subject Matter
Experts

DISTRICT ATTORNEY

7. Specialized Training Agreement for DA Investigator to become a Certified
Fraud Examiner

8. Amendment to Professional Services Agreement between Sage Cognitive
Solutions And Dallas County, Texas for Psychological Screening and
Counseling of Law Enforcement Personnel

ENGINEERING AND PROJECT MANAGEMENT

9. Architect/Engineer IDIQ Services Contract, Work Order No. 19 –
Government Center Improvement Projects

10. Architectural/Engineering Consultant Services Indefinite Quantity Contract
– Work Order No. 6: Old Red Courthouse Programming, 100 South
Houston Street, Dallas - Modification 2

11. CBRE Work Order No. 22 - Disposition of Surplus Property

12. Lease Agreement with UT Southwestern for Use of Rooms 120H and
170B at 2355 North Stemmons Expressway, Dallas (SWIFS)

13. Rideshare Program Rate Adjustment for Employees Who Park in the
Founder’s Plaza/George Allen Garage

HEALTH AND HUMAN SERVICES

14. TXU Energy Aid Donation

15. Reallocated FY 2015 Ryan White HIV/AIDS Treatment Extension Act of
2009 Part B Formula Contract Amendment

16. FY 2015 DSHS - HIV Ryan White Seven Month Extension - Contract
Amendment

HUMAN RESOURCES

17. 2016 North Central Texas Council of Governments Interlocal Agreement
for PEBC

18. Request for a Leave of Absence (LOA) Extension – Health and Human
Services Department - Employee #10900-2

INFORMATION TECHNOLOGY

19. Extended Personal Services Contract for Pete Adams as a Data Modeler

20. Extended Personal Services Contract with Lilax, Inc. for the services of
Rajendra Yanamadala - Amendment No. 2

21. Hyland Software – OnBase Modules for Automation of Accounts Payable

22. Server Support – Austin Ribbon & Computer Personal Services Contract
for Wayne Garrido

23. Extended Personal Services Contract for Preeti Shrestha

JUVENILE

24. Criminal Justice Division (CJD) FY2017 New Program Grant Applications

25. Criminal Justice Division (CJD) FY 2017 Continuation Grant Funding
Applications

26. Dallas County Juvenile Justice Alternative Education Program Special
Education Services Requests Authorization to Ratify Payments to
Diagnostic Assessment Services

27. Academy for Academic Excellence Request to Purchase MoneyCamp by
WIN Multimedia Designs

28. Academy for Academic Excellence Special Education Services Requests
Authorization to Ratify Payments to Diagnostic Assessment Services

PLANNING AND DEVELOPMENT

29. Proposed Pilot Historical Marker Funding Program

PUBLIC WORKS

30. Request to Consent to Sale of Tax Foreclosed Properties by Sealed Bid -
City of Dallas, Trustee – Sheriff’s Sale – December 1, 2015

31. Resale of Tax Foreclosed Property at 3805 Woodbury Dr., Balch Springs
Via Private Sale

32. Project Specific Agreement with Town of Sunnyvale - Collins Road Project
MCIP 22602_3 (Project Limits – Tripp to US 80)

33. Correction to Funding Portion of Court Order for TxDOT BRINSAP
Program – FY 2016 & 2017 Maintenance Forecast

34. Medical District Drive – MCIP No. 30228 (CSJ: 0918-45-884) (From IH 35
to Southwestern Medical Avenue) First Amendment to PSA with the City
of Dallas

PURCHASING

35. Bid No. 2013-053-6361 Annual Contract for Janitorial Services for the
Downtown Complex of Buildings - Extension

36. Bid No. 2012-080-6096 Annual Contract for Janitorial Services for the
Southern and Southwest Quadrants of Dallas County – Extension

37. Purchase of One Hundred Sixty-Five (165) Television Monitors for the
Sheriff’s Department Inmate Program Division through Texas Buyboard
Cooperative Purchasing Contract, Contract Number 482-15

38. Tarrant County Contract RFB# 2014-066 for Moving Services -
Authorization to Purchase under the Interlocal - Cooperative Contract

39. RFQ/RFP No. 2016-XXX-XXXX Request for Qualifications / Request for
Proposals Construction Manager at Risk (CMAR) for Records Building
Complex Renovation – Authorization to Advertise / Shortlist Firm(s)

40. Bid No. 2012-012-5794 Annual Contract for the Southwestern Institute of
Forensic Sciences/Office of the Medical Examiner Facility – Temporary
Extension

41. Bid No. 2012-013-5795 Annual Contract for Janitorial Services for the
Frank Crowley Courts Building, Lew Sterrett Justice Center and Adjacent
Towers – Temporary Extension

42. Bid No. 2014-044-6426 Annual Contract for Janitorial Services for Henry
Wade Juvenile Justice Center and Juvenile Justice Alternative Education
Program – Temporary Extension

43. Bid No. 2014-029-6411 Annual Contract for Janitorial Services for the
Health and Human Services Building – Final Extension

44. Bid No. 2014-030-6412 Annual Contract for Purchase of Automotive and
Heavy Equipment Batteries – Final Extension

45. Bid No. 2014-013-6395 Annual Contract for Janitorial Services –
East/North/West Sections of Dallas County and Grand Prairie
Government Center – Modification and Temporary Extension

46. Bid No. 2016-008-6545 Contract for the Removal and Replacement of the
Steam Water System at North Tower Jail - Funding Source Information

47. Dallas County Surplus Auction

48. Authority to Utilize GovDeals.com - Amend Court Order 2016-0162

49. Professional Services Agreement with Dr. Natalie Davenport (Diagnostic
Assessment Services) - Correction to Court Order 2016-0320

50. Bid No. 2015-031-6485 Annual Contract for Various Types of Insurance
Coverage - Extension No. 1

51. Bid No. 2014-032-6414 Annual Contract for Polygraph Examination
Services - Extension No. 2

52. RFP No. 2011-057-5513 Merchant Services for Electronic Payments and
Bank Card Processing Services - Extension No. 3

53. RFQ No. 2016-024-6561: Request for Qualifications Indefinite
Delivery/Indefinite Quantity Professional Engineering Laboratory Services
Construction Material Testing and Geotechnical Engineering Services -
Render Susceptible for Contract Negotiations/Award Consideration

54. RFQ No. 2016-028-6565: Request for Qualifications Indefinite
Delivery/Indefinite - Real Estate Appraisal and Related Professional
Services - Render Susceptible for Contract Negotiations/Award
Consideration

55. NASPO Value Point Contract #00212 for Electronic Monitoring for
Offenders - Authorization to Purchase under - Cooperative Contract

56. Bid No. 2015-006-6458 Annual Contract for the Purchase of Paint and
Related Products - First Extension

K. PRESENTATION

COMMISSIONER JOHN WILEY PRICE

1. 2016 Elections Analysis

L. MISCELLANEOUS

BRIEF

EQUIPMENT

TRAVEL

M. INFORMATION

AUDITOR

1. Dallas County Special and Escrowed Funds

BUDGET

2. Reserve Balance Report

CRIMINAL JUSTICE

3. Jail Population Report

JUVENILE BOARD

4. 2016-010 - Appointment of Associate Judges and Referees/Masters and
Administration of Oath

5. 2016-011 - Fair Defense Act Appointment of Defense Attorneys

6. 2016-014 - Probation Services Division Policy and Procedures

7. 2016-016 - Juvenile Processing Office - Irving Police Department

N. PUBLIC COMMENTS

O. EXECUTIVE SESSION

For purposes permitted by Chapter 551, Open Meetings, Texas Government Code, Sections
551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076. The Commissioners Court
reserves the right to exercise its discretion and may convene in closed/executive session as
authorized by the Texas Government Code Section 551.071, et seq. on any of the items listed on
its Formal or Briefing agendas, and as a result to take any necessary action in Open Session.

APPOINTMENTS

1. 2015-2017 County Board, Committee and Joint Appointments

CLAIMS

2. Claim of Lakamilah Clemons Against Dallas County

CONSULTATIONS WITH ATTORNEY AND LEGAL ADVICE

3. Dallas County Disparity Study and M/WBE Program

DELIBERATION AND TAKE ACTION REGARDING REAL ESTATE

4. Lease Agreement for 1201 Elm Street, Dallas

5. Lease Agreement for 900 Jackson Street, Dallas

PENDING OR CONTEMPLATED LITIGATION AND ATTORNEY-CLIENT
INFORMATION

6. Cause Nos. DC-15-06891 (160th District Court) and DC-15-02922 (193rd
District Court); AIDS Healthcare Foundation v. Dallas County, Texas et al.

7. Cause No. DC-15-15038 (160th District Court); Cindy Stormer v. Dallas
County

PERSONNEL

8. Request for Exception to Salary Administration Policy

9. Request for a Leave of Absence (LOA) Extension – Health and Human
Services Department - Employee #10900-2

SECURITY
10. IT Security

P. RECESS
Q. RECONVENE IF REQUIRED
R. ADJOURN

Dallas County Code Sec. 74-71. Meetings. Código del Condado de Dallas Sec. 74-71. Reuniones.

 Citizens and other visitors attending commissioners court  Ciudadanos y otros visitantes asistiendo la Corte de
meetings shall preserve order and decorum and shall Comisionados preservarán el orden y decoro y ni por
neither, by conversation or otherwise, delay or interrupt conversación o de otra manera, demorarán o
the proceedings nor refuse to obey the orders of the interrumpirán los actos, ni se negarán a obedecer las
presiding officer or rules of the commissioners court. Any órdenes del oficial dirigiendo la corte o reglas de la Corte
person making personal, impertinent, profane or de Comisionados. Cualquier persona que haga
slanderous remarks or who becomes boisterous while comentarios personales, impertinentes, profanos,
addressing and/or attending the commissioners court difamatorios, o se agite mientras se dirige o asiste a la
meeting shall be removed from the commissioners' Corte de Comisionados sera retirada de la corte con la
courtroom if security is so directed by the presiding officer. asistencia de seguridad por orden del oficial dirigiendo la
If the presiding officer fails to act, any member of the corte. Si el oficial dirigiendo la corte falla en actuar,
commissioners court may move to require enforcement of cualquier miembro de la Corte de Comisionados puede
the rules, and the affirmative vote of a majority of the requerir un voto para ejecutar las reglas. El voto afirmativo
commissioners court shall require the presiding officer to de la mayoria de la Corte de Comisionados requerira al
act. oficial dirigiendo la corte a actuar.

 Unauthorized remarks from the audience, stamping of  Declaraciones hecha sin autorización por el publico,
feet, whistles, yells, and similar demonstrations shall not pisoteos fuertes, silbatos, gritos o cualquier otra
be permitted. The presiding officer may direct security to demostración similar no seran permitidos. El oficial
remove offenders from the courtroom. If the presiding dirigiendo la corte le dara la orden al oficial de seguridad
officer fails to act, any member of the commissioners court de retirar de la corte a cualquier ofensor. Si el oficial
may move to require enforcement of the rules, and the dirigiendo la corte falla en actuar cualquier miembro de la
affirmative vote of a majority of the commissioners court Corte de Comisionados puede requerir un voto para
shall require the presiding officer to act. ejecuar las reglas. El voto afirmativo de la mayoria de la
Corte de Comisionados requerira al oficial dirigiendo la
 No placards, banners, or signs will be permitted in the corte a actuar.
commissioners' courtroom or in any other room in which
the commissioners court is meeting. This does not prohibit  Nigun letrero, bandera, o pancarta sera permitido dentro
displays and visual aids used in connection with a de la Corte de Comisionados o cualquier otro cuarto
presentation to the commissioners court. donde los comisionados se juntan. Esto no prohibe
demostraciónes o ayuda visual en presentaciones a la
 Any person ordered to be removed from a commissioners Corte de Comisionados.
court meeting under the provisions of this section shall be
barred from further attendance of that session of the  Cualquier persona que sea retirada de cualquier Corte de
commissioners court meeting. Any person ordered to be Comisionados segun las provisiones de esta sección sera
removed from any commissioners court meeting may be prohibida en continuar asistiendo esa session. Cualquier
barred from addressing and/or attending any persona que sea retirada de cualquier Corte de
commissioners court meeting for up to a six-month period. Comisionados se le prohibira dirigirse o asistir cualquier
Any second violation within a year of the first shall result in corte por un periodo de hasta seis meses. Cualquier
a one-year suspension from attendance. violación, dentro de un año de la primera violacion
resultara en un año de suspension en poder dirigirse o
 A person that is found to be in violation of these rules by asistir a la corte.
order of the presiding officer or an affirmative vote of the
commissioners court may be held in contempt as allowed  Cualquier persona que se encuentra en violacion de las
by V.T.C.A., Local Government Code, § 81.023. The reglas por orden del oficial que dirige la corte o por voto
punishment for contempt is a $25.00 fine or 24 hours in afirmativo de los comisionados puede ser detenido por
jail. For an individual's first time to be held in contempt desacato, como lo permite el V.T.C.A codigo de gobierno
they shall be fined and for all additional times they will be local §81.023. El castigo por desacato es una multa de
subject to confinement in jail. $25.00 o 24 horas de carcel. Cualquier individuo que se
haye culpable sera sometido a una multa a la primera
 Persons removed from a commissioners court meeting for ofensa, para todas violaciones adicionales el individuo
failure to adhere to these rules shall be subject to arrest sera sometido y procesado a la carcel.
and prosecution for violation of the V.T.C.A., Penal Code
§§ 38.13, 42.01 or 42.05.  Personas retiradas de la Corte de Comisionados por falta
de obedecer las reglas seran detenidas por violacion de el
(Admin. Policy Manual, § E(1.00--1.08); Ord. No. 98-2334, 12-8-1998; Ord. No. V.T.C.A. codigo penal §§38.13, 42.01 or 42.05.
2003-552, 4-1-2003; Ord. No. 2008-1336, 7-22-2008)
(Admin. Policy Manual, § E(1.00--1.08); Ord. No. 98-2334, 12-8-1998; Ord. No.
2003-552, 4-1-2003; Ord. No. 2008-1336, 7-22-2008)

LEGAL NOTICE

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201 &:::n-4 P,'; J=o o

Notice is hereby given that on the 15th day of March, 2016, the Commission~fs C' "o'>w• tt..o. f1fD?JaTiYh s County,
1i;,..,
1

Texas, will hold a Regular called meeting during the March Term of Court at 9:00 a.m. at the Commissioners

Courtroom located on the 1st Floor of the Dallas County Administration Building, Elm at Houston Streets,

Dallas, Texas, for purposes of

* * SEE AGENDA * *

If during the course of the meeting covered by this notice the Commissioners Court
should determine that a closed or executive meeting or session of t he Commissioners Court
or a consul tation wit h at t o r ney as authorized by Chapter 551, Open Meetings , Texas
Government Code , wil l be he l d by the Commiss i oners Court at the date , hour and place given
in the Not i ce or as soon a f t er t he commencement of t he mee t ing covered by this Notice as
t he Commissioners Cour t may con sult wit h the Commissione r s Court attor n ey , concernin g any
and al l s ubject s and for any a nd al l p urposes permi tted by Chapte r 551 i ncluding b u t not
limited to Sections 55 1.071 , 551 . 0 7 2 , 551.073 , 55 1. 074 , 551 . 075 and 551 . 076 .

Shoul d any fi n a l a c t ion, fina l decision or fi n al vote be required in the opini on of
the Commissioners Court with regard to any matter considered in such closed or executive
meeting or session or consultation with the Commissioners Court attorney, then such final
action , final decision or f i nal vote shall be at either :

(a) the open meeting covered by this notice upon the reconvening of this publ ic
meeting ; or

(b) at a subsequent publ ic meeting of the Commissioners Court upon notice thereof ;

as the Commissioners Court may determine .

On thi s 4th day of March, 2016, the original of this instrument was filed with the County Clerk of Dallas

County, Texas, and an original copy is being posted on the bulletin board in the lobby or foyer of the

Commissioners Court - Dallas County Administration Building and on the Dallas County website at

www.dallascounty.org at 3:00 p.m. on said date.

1John F warren, County Clerk