IMR 455 GROUP ASMT 1 - 2 PDF

FACULTY OF INFORMATION MANAGEMENT

ADMINISTRATION OF ARCHIVES
(IMR455)

GROUP ASSIGNMENT 2

THEMATIC FINDING AIDS PROJECT

(SCHOOL ARCHIVES)

Prepared For:

Dr AP AZLI BIN BUNAWAN

Prepared By:
GROUP (NIMBFXA)

1. 2019844992 - MOHD FAUZI BIN MOHD HAIRI
2. 2019634288 - WELCH ROBSTON ANAK TIMOTHY SUSUN
3. 2019453866 - ZAIDI BIN ZAHARI
4. 2019678768 - VASTERMORAILE ANAK MONDAY
5. 2019861486 - MOHD RAHIM SHAH BIN MOHD RIDZUAN SHAH

ACKNOWLEDGEMENT

ASSALAMMUALAIKUM…

First of all, we would like to say Alhamdulillah to Allah S.W.T because give us a change
to do this assignment and submit it. Besides that, we also want to thank our lecturer
DR AP AZLI BIN BUNAWAN for the timeless effort he has put in training and their
guidance to finish this assignment. With the moral support from our family, we have
done this assignment briefly. Even though we had through a lot of barriers, but we
can manage it. Lastly, thank you to all friends because they give us morale supports
and help to do this assignment. Thank you Dr.

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EXPLANATORY NOTES

This finding aids is prepared to facilitate the retrieving and use of explanatory records and
archival materials related to the archives of any educational institution such as a school or
university level. Various notes of information can be obtained from both electronic and
nonelectronic sources. The list of available materials include records that relating to a collection
of types of images, newspaper and many more. This finding aids aim to help researchers to find
and obtained the desired material easily. All the materials are listed according to the type of
collection and index guidelines with appropriate pages that easier for researchers to get the desired
material. In addition, description is provided on every lists of archival materials for the purpose
of retrieving the material more quickly and accurately. The content of this finding aids is based
on the materials available in National Archives of Malaysia.

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INTRODUCTION

Penang Free School (PFS) was founded on October 21, 1816 by a committee headed by
Reverend Robert Sparke Hutchings. The school was open to all children regardless of race or
religion, hence the name “Free School”.

The current location at Jalan Masjid Negeri is not the original location of the school; before that,
it was located in rented premises along Love Lane in the heart of George Town. Not until 1927
was the school fully moved to Jalan Masjid Negeri due to overcrowding and rising enrolment.
The original building is now the state museum.

PFS is famous for producing top students in the academic world and also in sports, politics, arts
and the judiciary. Among its most famous alumni were Tunku Abdul Rahman, the first Prime
Minister of Malaysia; Tuanku Syed Sirajudin; Dr Wu Lien Teh; Tan Sri Datuk Seri Dr Eusoffe
Abdoolcader; Tan Sri P. Ramlee; Tan Sri Elyas Omar; Datuk Sri S. Subramanian and many more.
The school system is currently a single session, boys-only school, with the exception of girls in
the Sixth Form.

Copyright: New Straits Times Press (M) Bhd

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ABBREVIATIONS

Abbreviations Explanatory
PFS Penang Free School
OFA Old Frees' Association

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TABLE OF CONTENT

No Content Page
1 Acknowledgement 2
2 Explanatory Notes 3
3 Introduction 4
4 Abbreviations 5
5 Table Of Content 6
6 Chapter 1: Buildings
7 Chapter 2: Traditions and Heritage 7 - 10
8 Chapter 3: Students Life 11 - 15
9 Chapter 4: Alumni Associations 16 - 17
10 Chapter 5: Notable Alumni 18 - 20
11 Conclusion 21 - 22
12 List of Archival Materials
13 List of figures 23
14 Indexes 24
15 References 25 - 26
27
28

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Chapter 1: Buildings

Figure 1: PENANG FREE SCHOOL 1950
Accession Number : 2007/0052136W
Penang Free School (PFS) was founded on October 21, 1816 by a committee headed by Reverend
Robert Sparke Hutchings. The school was open to all children regardless of race or religion, hence
the name “Free School”.
The current location at Jalan Masjid Negeri is not the original location of the school; before that,
it was located in rented premises along Love Lane in the heart of George Town. Not until 1927
was the school fully moved to Jalan Masjid Negeri due to overcrowding and rising enrolment.
The original building is now the state museum.

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Figure 2 : Papan Tanda Kutub Khanah Tunku Penang Free School
Number : 2010/0000336E

Figure 3 : SEKOLAH PENANG FREE
Accession Number : 2013/0022080W

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Figure 4 : SCHOOL LOGO
Accession Number : alapfs234.jpg_1518307329.jpg

Figure 5 :
MALAYSIA, PENANG FREE SCHOOL, GREEN LANE (C1960)
Photo Accession No:144090
Tan Kok Kheng Collection, courtesy of National Archives of Singapore

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Figure 6 : Penang Free Scholl Plan
From Scholl Archive

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Chapter 2: Traditions and Heritage

The Penang Free School has always maintained an excellent school spirit and many fine
traditions have emerged since the School’s foundation. However, even in a school where tradition
has become a cliché, they are not immutable but must be subjected to change with time. The
tradition still strongly observed in the school includes:-

THE SCHOOL ASSEMBLY

It is held every Monday morning. When the first bell rings at 7.25am, all students are required to
congregate in the School Hall in an orderly manner according to their forms. The second bell rings
when the Headmaster is about to enter the hall. At this time the School Captain will call the School
to attention. As the headmaster walks into the hall, complete silence is expected. When the
headmaster reaches the stage, the teachers will then stand at attention, followed by the headmaster
himself. Then the National and State anthem are sung. Teachers then make speeches and the
headmaster will be the last to address the students. The School Rally is played after all speeches
have been presented, and once again the entire school population stands at attention until the
headmaster leaves the hall. The School Captain will then dismiss the students after the teachers
have left the hall. Attire: complete school uniform including the school tie.

Figure 7 : School Assembly
From Scholl Archive

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THE SCHOOL CROSS-COUNTRY RUN

This event is held during the middle of the school semester. All students are required to complete
the Cross-Country route, which stretches to a distance of 7 kilometers. The performance of the
students will determine the final standings of the Houses. Prizes will be awarded to the first 15
students who reached the finishing point during the School Co-curriculum day.

Figure 8 : CROSS-COUNTRY RUN
From Scholl Archive

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THE CHEESEMAN ELOCUTION CONTEST

This competition is held at the end of the first semester. The contest is open to the Upper Forms
only. Each class is represented by at least one speaker. This yearly event is organized by the
English Language Department and the students are given the freedom to choose interesting topics
to present. Marks will be given to poise, expressions, fluency and contents. This contest is a
stepping stone for the students to take part in more challenging competition like”Youth Speaks
for The Nation.”

Figure 9 : CHEESEMAN ELOCUTION CONTEST
From Scholl Archive

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THE SCHOOL SPEECH DAY

This auspicious day falls on October the 21st annually. Early in the morning the Headmaster and
the non-Muslim Prefect hold a dedication ceremony at Reverend Hutchings’ tomb in Sultan
Ahmad Shah road. Later on in the school, parade by the uniformed groups and the school band is
held. The Governor and the VIP’s are then escorted into a room where they will put their
signatures in the visitor’s book. The speech day will commence when the state Governor
accompanied by the all the invited guests walk into the hall and everybody in the hall must stand
still. When the Governor and the guest are seated at the stage the National and State anthem will
be played. The school Magazine will be sold then. The school magazine is one of the most sorted
magazine as it has many creative and interesting articles and pictures that speaks about all the
wonderful activities that happened in the year. Penang Free School published the first school
magazine in Malaysia. The first few volumes are still kept in the school archives.

Figure 10 : Magazine
News Stait Times

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THE ANNUAL SCHOOL SPORTS

The annual school sports are run off during the last week of the first semester. It starts with a
parade and the reciting of the School’s Sport Oath by the School Athletics Captain. The main
attractions include the colourful and gaily decorated House sheds, the inter-School invitational
relays, the Old Boy’s race and the tug-of-war finals. During the interval, the Scouts forms a Guard-
of-Honour stretching from the Pavilion to the School Hall as the Governor, VIPs and parents
proceed to the hall for “High tea.” Before the presentation of prizes at the Pavilion from their
respective House Sheds in a highly spirited manner. After the the giving away of trophies, plagues
and shields, the day is ended by the playing of the National and State anthem by the School Band.
The School band is needed in almost every major event organized by the school. The students
trained almost every day and sometimes skipped class to practice when major events are
approaching. Our school band is always invited by the State to lead other school band during the
National Day.

Figure 11 : PENANG FREE SCHOOL,"B" DIVISION, FOOTBALL 3RD XI, PENANG;
21.08.1959 Accession Number : 2001/0026566W

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Chapter 3: Students Life

FORM SIX ORIENTATIONWEEK

The form six orientation which lasted for about a week is jam-packed with many fun filled
competitions and challenges The aims are to foster friendship between the senior and the junior
and to provide the junior with leadership and team work training. All activities are planned and
carried out by the form sixth society committee with very little teacher supervision. Penang Free
School obtained 100% passes for all the three International French papers (DELF A1, DELF A2
and DELF B2). The only school in Malaysia that obtained all 100% for all three papers offered
2011.Penang Free School won the National Junior Overall Championship Title for the 2011
Mighty Minds Competition.Penang Free School represented Malaysia for the Southeast Asian
Ministers of Education Org 2010 project titled: Integrating Climate Issues in Southeast Asian
Schools - For Mathematics.Penang Free School is the first school that initiated the yellow bird
wing butterfly project 2010.

Figure 12 Figure 13

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THE SIXTH FORM ORIENTATION BALL & PROM NIGHT

This special night is held two weeks after the Lower Sixes (Junior) enter the school. It is the
culmination of the orientation process, which is held to make the new comers feel more at home.
Each class nominates a freshie King and Queen. Later, the Most popular Upper Sixes and the best
dressed Sixth Former are announced. It is truly a night to be remembered for the juniors. For the
seniors, this will be a memorable night after which they will leave this school each to their
respective University. All the teachers who teach in form six are invited.

Figure 14 Figure 15

Figure 16

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Chapter 4: Alumni Associations

Figure 17
Alumni Penang Free School Logo

Figure : 18
THE OFA MANAGEMENT COMMITTEE 2019/2020

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List Of Alumni Penang Free School
a) OFA - Old Frees' Association (Old Frees Association Penang Free School)
b) 8th Georgetown (South) Sea Scout Group
c) Board of Prefects
d) Board of Student Librarians

Figure 19 : Penang Free School - Alumni.NET

Figure 20 :
8th Georgetown (South) Sea Scout Group

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Figure 21

Board of Prefects Penang Free School

Figure 22

Board of Prefects Penang Free School

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Chapter 5: Notable Alumni

Figure 23

Figure 24

P.RAMLEE

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Figure 25
Mohd NorAzam Dato Muhammad

Figure : 26
Raja Syed Putra, Malaysia’s 3rd Yang di-Pertuan Agong, studied
in Penang Free School.

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Conclusion

In the era of globalization and in the ever-changing landscape of education world, Penang
Free School continue to hold steadfast to our glorious culture of "Once a Free, Always a Free." In
Penang Free School, they are guided by the vision of developing a dynamic learning organization
and an innovative community in tandem to National Education Philosophy: to create a new wave
of students who are not only intelligent and creative but also staunch believers of dignity, integrity
andaccountability. Penang Free School do not have to look further than our school vision: a
scholar, a sportsman, a gentleman, and above all, a leader. Penang Free believe that each of us is
able to contribute to the total experience of the school by synergizing in this vision. By
collaborating and working diligently, we become that Scholar. By carrying ourselves well at all
times like true Frees, we become the Gentlemen. In Penang Free School, they are not dream
chasers but dream weavers; each of our dedicated teacher has a dream to realize. Penang Free
School realize that they have to carefully weave and guide our students, and mould them into
becoming a masterpiece; a masterpiece to be emulated by the community. Penang Free School
teachers have started the year with a bold new commitment to innovate teaching methodologies
and engage in reflective practice in order to ascertain that intellectual curiosity is very much alive
in every classrooms. From Penang Free School website only gives you a glimpse into the heart
and soul of "The Grand Old Lady." It provides you some useful information of the school, and an
overview of our establishment and achievements.

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List of Archival Materials

Images

Accession Title Year
2007
Number 2010
2013
2007/0052136W PENANG FREE SCHOOL 1960

2010/0000336E PAPAN TANDA KUTUB KHANAH TUNKU PENANG 1959

FREE SCHOOL

2013/0022080W SEKOLAH PENANG FREE

144090 MALAYSIA, PENANG FREE SCHOOL, GREEN LANE (C1960)

Tan Kok Kheng Collection, courtesy of National Archives of

Singapore

2001/0026566W PENANG FREE SCHOOL,"B" DIVISION, FOOTBALL 3RD XI

PENANG

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List of figures

Images

Number of Figure Title Accession
Figure 1 Number
Figure 2
Figure 3 PENANG FREE SCHOOL 2007/0052136W
Figure 4
PAPAN TANDA KUTUB KHANAH TUNKU 2010/0000336E
Figure 5
Figure 6 PENANG FREE SCHOOL
Figure 7
Figure 8 SEKOLAH PENANG FREE 2013/0022080W
Figure 9
Figure 10 MALAYSIA, PENANG FREE SCHOOL, GREEN LANE 144090
Figure 11
Figure 12 - 13 (C1960)

Tan Kok Kheng Collection, courtesy of National

Archives of Singapore

PENANG FREE SCHOOL,"B" DIVISION, FOOTBALL 2001/0026566W

3RD XI PENANG

Penang Free School Plan Penang Free

School Archive

School Assembly Penang Free

School Archive

Cross-Country Run Penang Free

School Archive

Cheeseman Elocution Contest Penang Free

School Archive

Magazine News Stait

Times

PENANG FREE SCHOOL,"B" DIVISION, FOOTBALL 2001/0026566W

3RD XI, PENANG; 21.08.1959

Form Six Orientationweek Penang Free

School Archive

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Number of Figure Title Accession
Number
Figure 14 - 16 The Sixth Form Orientation Ball & Prom Night Penang Free
School Archive
Figure 17 Alumni Penang Free School Logo FaceBook
Figure 18 The Ofa Management Committee 2019/2020 FaceBook
Figure 19 Penang Free School Alumni.NET
Figure 20 8th Georgetown (South) Sea Scout Group Google
Figure 21 - 22 Board of Prefects Penang Free School Penang Free
School Archive

Figure 23 - 24 P.RAMLEE FaceBook
Figure 25
Mohd NorAzam Dato Muhammad Penang Free
Figure 26
School Archive

Raja Syed Putra, Malaysia’s 3rd Yang di- News Stait
Pertuan Agong, studied in Penang Free School Times

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Indexes

A school, 4, 5, 7, 8, 10, 11, 14, 16, 18, 19, 20, 21, 23, 24,
26, 27, 28
Alumni
person, 6, 18, 19, 20, 22, 27, 28 P

Association, 5, 19 Penang
state, 4, 5, 7, 8, 10, 11, 14, 16, 18, 19, 20, 21, 23, 24,
B 26, 27, 28

Buildings, 6, 7 S

C students, 4, 11, 12, 13, 15, 24

Chapter, 6, 7, 11, 16, 18, 22 T

D Tunku
Name, 4, 8

Department, 13

F

Free

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References

MalayMail News Article http://epaper.mmail.com.my/2016/09/15/penang-free-school

singapore-connection-unfurls/
http://www.aseanrecords.world/news/asean-records/penang-free-school-malaysia-the-
oldest-english-medium-school-in-southeast-asia
https://www.google.com/search?q=alumni+penang+free+school&rlz=1C1CHBF_enMY869MY8
69&oq=&aqs=chrome.0.69i59l8.91568279j0j7&sourceid=chrome&ie=UTF-8
https://www.facebook.com/Alumni.Penang.Free.School/
https://www.penangmonthly.com/article.aspx?pageid=2703&name=a_look_inside_penang_fr
ee_school
https://www.mci.gov.sg/portfolios/libraries/overview/introduction/national-archives-of-
singapore
http://ofa.arkib.gov.my/portal/index.php/en/

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