January Bulletin_2018

iTaukei Issue 1

Land Trust Board

iTaukei Land, Our Heritage, Our Future

31st January 2018

TLTB Executive Managers, Senior Managers, Assistant Managers, Team Leaders and Supervisors at the new Performance
Management Sytems (PMS) workshop at the GCC Complex in Suva.

PUBLIC HOLIDAYS From the General Manager’s Desk

• 1 January Monday-New Years Day “The year 2018 is expected to be a wonderful and challenging year for the Board of Trustees, Executive
• 30 March Friday-Good Friday Management, Senior Managers and Staff. Apart from delivering the Board’s core business in terms of
• 31 March Saturday-Easter Saturday issuing land leases to stakeholders and the distribution and investments of lease monies to landowners;
• 2 April Monday-Easter Monday
• 29 June Friday-National Sports Day the year will be filled with a lot of many exciting projects, activities and tasks”
• 7 September Friday-Constitution Day
• 10 October Wednesday-Fiji Day A Happy New Year to all and I am pleased that ones. Let’s be thankful to our Heavenly Father
• 7 November Wednesday-Diwali we have started the year on a pleasant note. for the gifts of life and for his guidance in
• 19 November Monday-Prophet Muhammad’s Though we lost one of our Senior Staff and dear keeping us safe and healthy up until now
●●Birthday Holiday colleague, the late Mr. Marika Rasa Colamoto and and that our children have also started the
• 25 December Tuesday-Christmas Day Senior Estate Officer, Tourism Department, the school year well in their respective schools. I
• 26 December Wednesday-Boxing Day staff morale and rate of enthusiasm, eagerness also thank DGMORD, all Senior Managers and
and commitment displayed is commendable. Staff for the marvelous performance and great
SCHOOL TERMS Please lets not forget the late Mr.Colamoto’s work carried out for all TLTB stakeholders in
family in our prayers. 2017. The results have been encouraging and
TERM 1-Monday 15 January to Friday 20 April hopefully we will challenge ourselves and build
TERM 2-Monday 7 May to Friday 10 August Hope you have all enjoyed your holidays and upon that momentum and also improve on
TERM 3-Monday 27 August to Friday 23 the time spent with your respective families and certain areas in terms of board functions that
loved we did not too well in.
November

CONTINUES ON PAGE 2

●● AT YOUR POLLING STATION that my vote counts
M
1 As you enter, you will be given a Voter Instruction Booklet 2018Proud
2 Produce Voter Identification Fiji
3 Sign the Voter List GENERAL ELECTION
4 Upon receipt of the Ballot Paper, proceed to a voting screen
5 Circle or Tick or Cross the number of the candidate you wish to vote for on the ballot paper y Election, My
6 After Voting ink will be applied to your left index or little finger
7 Place the ballot paper in a ballot box

8 and you have voted

• Inside...................................... All TLTB regional offices and sub-regions have rolled their full
operations including our support services team from Head Office
• From the GM’s Desk...................................................... 1 in Suva. The new Ba Office has also commenced their operations
• Census 2017................................................................. 3 from 8th January 2018. This is another milestone for the Board as
• PM’s New Year Message.................................................4 it expand its scope of services to meet the expectation of TLTB
• Staff to take notes of Limits for approval of payment....... 6 customers and promote the board’s visibility in these areas. We
• FBEA will focus on benchmarking in 2018 - GM................7 wish the new Ba Office Team the very best in their quest to satisfy
• Chairman’s Public Consultation....................................... 8 TLTB stakeholders in the Ba, Tavua and Nadrau geographical zones.
• QC team registration starts.............................................9
• The way to go for FSC and LOU......................................10
• Ba Office opens for business...........................................11
• SCP PMS workshop........................................................12
• Occupational health and safety tips................................ 14
• Governance, Risk & Compliance..................................... 15
• How to Manual (CMS)................................................... 16
• $1.5m paid for Somosomo hydro lease............................17
• Data Cleaning Project.................................................... 18
• PM’s consultation achieve its objectives...........................20
• Important reminders......................................................22
• Data cleaning is linked to the Board’s Vision: GM............. 23
• Farewell for a dear collegue and friend............................24
• HR Department changes name to HCM........................... 26
• Joint TLTB Taskforce on Pine and Mahogany Leases.........27
• Staff Movement.............................................................28
• Get Cyclone Ready Poster...............................................31
• Whistleblowing Poster.....................................................32

MY ELECTION TIMETABLE CHECKLIST General Manager, Mr Tevita Kuruvakadua

I have updated my details ....................................... All Senior Managers and their Assistants are expected to see
My Polling Venue is at .................................................. that we deliver our best for the rest of the 11 months with all
Announcement of Election Day ......................... resources and logistics in place. There have been a number of
staff movements early this year and I hope they have settled well
• Postal Vote Applications Open in their regions. The staff movements have led to some vacancies
within the Board Staffing Structure and hopefully this will be
Writ Issued ................................................................................ facilitated quickly by the HCM Team to ensure minimum disruption
to TLTB services.
• You cannot register after this date
• You cannot change your details The year 2018 is expected to be a busy and challenging year for
• Nominations open time the Board of Trustees, Executive Management, Senior Managers
and Staff and strive forward to deliver in line with the statutory
Nominations close............................................................... mandate of the Board. Apart from delivering the Board’s core
business in terms of issuing land leases to stakeholders and the
• 14 days after Writ issued distribution and investments of lease monies to landowners; the
year will be filled with lots of exciting special projects, process
Candidate Numbers announced reviews and other housekeeping activities to assist us tidy up our
records and basic issues before we look at other forward looking
.................................................................................................................... initiatives.

Prepoll Starts ...........................................................................
Election Day ..............................................................................
Page Number on
National Register of Voters ....................................

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While we focus to up our service delivery to meet the expectations CENSUS 2017
of our various stakeholders, there will be a number of strategic
reviews carried out by independent consultants to assist Executive • Key highlights from the available statistics are as follows:
and Senior Management guide us with new recommendations in • Fiji’s total population stands at 884,887 compared to
certain areas of the Board’s functions. We need this new ideas and
recommendations to assist revamp our work processes so they are 837,271 in the 2007 census. This is an increase of 47,616
benchmarked to best practices standards and ensure consistency or 5.7 percent. The average annual population growth is
in most areas of board services. 0.6 percent, due to low birth rates and out-migration.
• The median age of the population is 27.5 years. This
The Board’s IT systems will be continuously fine-tuned and means that half of our population is below the age of
upgraded to ensure it is robust and has the capability and capacity 27.5 years.
to absorb amended and new streamlined work processes to further • 69 percent of Fiji’s population is below the age of 40.
improves on Board’s services to meet stakeholder requirements • Men make up 50.7 percent of the population while women
and needs. This will form part of TLTB’s “Go Digital” strategy make up 49.3 percent. While the proportion of males was
moving forward. The new Finance Management Information higher below the age of 59 years, the female population
System (FMIS) – called “Navision” has also been implemented and was higher in the age groups above 60, indicating greater
has gone live from 22nd January 2018 and has integrated well female longevity.
with the Operations “Landsoft” and HR “Linksoft systems. This has • 55.9 percent of Fiji’s population resides in urban areas, an
replaced the previous EPICOR FMIS and we look forward to many increase from 50.7 percent in 2007. The urban population
benefits to be derived from its full use for the Finance Teams in stood at 494,252, an increase of 69,406 (16.3%) from
terms of improving better reconciliation of board financials at HO 2007. This is attributed to the extension of town
and also in regions. • boundaries and also due to movement of people from
• rural to urban areas.
Our 2018 Strategic Corporate Plans has also been finalized and is • 44.1 percent of Fiji’s population resides in rural areas,
expected to be shared with all staff. It is more outcome based and down from 49.3 percent in 2007. Rural population stood
this will aligned to your respective Annual Performance Targets at 390,635, a decline of 21,790 (5.3%) from 2007.
for the year. The Senior Management also had a Performance • The unemployment rate was down to 4.5 percent, the
Management Workshop in the second week of the month where lowest recorded in 20 years. This is lower than the 5.5
key performance outcomes for the Board was clarified and linked percent unemployment rate estimated from the
with the Board mandate and corporate statement and objectives. • 2015-2016 Employment and Unemployment Survey.
Hope All Executive Management, Senior Managers and Team • The Labour Force Participation Rate (labour
Leaders that attended the Workshop will share the learnings with • force/ population aged over 15 years) is 57.1 percent.
their respective staff for better understanding of respective roles • 62.7 percent of the population aged 15 years and older
of each staff and how the individual role played by each staff reported to having a bank account. This represents a total
in your respective regions and departments all contributes to the of 392,148 individuals.
Board’s objective. • 13.7 percent of the population aged three and above
• reported at least one functioning challenge (disability).
Two important house-keeping projects have already commenced The international benchmark is 15 percent.
from this month. The data cleaning project and the Verification of
lease boundary project. The Board has heavily invested on new
resources as part of its commitment to address this grey areas
of Board records and also address LOU and tenant complaints. I
request that Regional Managers and SEO with all teams to offer
their assistance and guidance to these project teams so we meet
the objectives and targets of this exercise. With the above in
progress, I request all staff to ensure they take more cautious
as they key in new data and information in all our IT systems
and ensure we comply with all Board processes and procedures.
We must do this right from the start so we protect the integrity
and validity of data at the same time avoid wastage of time and
resources at all levels attending to unnecessary responding to
queries and complaints relating to dirty data.

I wish you all a blessed 2018 and hope you will do the right thing
and enjoy the role you play as part of your contribution to the
Board’s strategic direction.

Mr. Tevita Kuruvakadua Full information on the available statistics can be found at
General Manager www.statsfiji.gov.fj.

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PM’s New Year Message

My Fellow Fijians, Bula vinaka and a very Happy New Year to Government’s agenda: free education; new and resilient
you all. infrastructure; access to clean water, electricity,
telecommunications and Government services; support to our
What a year it has been for Fiji, and what a year to be a Fijian. entrepreneurs; and special efforts to bring those on the
margins into the economic fold, including our women, young
We began this past year with steadfast resolve and great people, the disabled and those in the remote maritime and
ambition, as we prepared to take the lead on two global causes rural areas.
that are critical to our future: climate action and the
preservation and protection of our oceans. As Prime Minister, what has stood out to me this past year,
above all, is the tremendous good that we’ve achieved because
But we also knew that despite these global challenges, our we have been united in our vision for a better nation.
work at home had to continue – we had to keep growing the
Fijian economy, bringing greater opportunity into the lives of We have shown our love for our country in our concern and
our people and caring for those Fijians who are most vulnerable respect for each other, in our inclusiveness and in our
in our society. willingness to work with each other. As united fellow Fijians, we
have shown there is nothing we cannot overcome.
My fellow Fijians, in 2017, we have succeeded – at home and
abroad – in meeting those great expectations.

During our co-chairing of the first-ever United Nations I see that spirit in our peacekeepers, who sacrifice their own
Conference on Oceans, the world made 1,400 voluntary safety abroad in the defense of those who cannot defend
commitments to help improve the health of our oceans and the themselves. I see it in our teachers, who dedicate themselves
sustainability of marine life and ecosystems. And then, during every day to preparing our young people to be tomorrow’s
our Presidency of COP23, we made great progress leaders, and tomorrow’s parents, employees and
confronting the root causes of climate change – the harmful entrepreneurs. I see it in our doctors and nurses who
emissions warming our atmosphere. Vulnerable nations also dedicate themselves every day and night to ensure our health
gained greater access to finance and frameworks to adapt to and well-being. And I see it in all of our hard-working people,
climate impacts – the rising seas, severe weather events and supporting their families and helping to build the new Fiji.
changing weather patterns that threaten our environment, our
future development and our very wellbeing. I know that the next generation of Fijians will look back on this
time in our history as the years we began to realise our
We believed when we took on these challenges, and we believe potential as a nation. They will be proud of what we have
now, that Fiji’s leadership and moral authority on the global achieved and they will be inspired by what we have set in
stage as a small island state, would help move humanity to motion. That legacy of work must continue in 2018. We must
rise up and take the action that we all know we must take. And renew our commitment to the things that unite us as a people,
our success has made 2017 a landmark year in Fijian history, to continue to make life better for the Fijian people, and to
all because we did not shrink from the challenge. We did not keep engaging and speaking out on the issues that matter to
leave our fate in the hands of bigger and more powerful and every Fijian.
developed nations. We showed once again that a small-island
nation can provide mature and responsible leadership to drive In 2018, we will hold our second national elections under
the world to action. the truly democratic system set out in the Fijian Constitution.
Again, you will need to make a choice: to remain united in
But, my fellow Fijians, even in a year of unprecedented success our steady, unrelenting journey forward or risk all of the great
abroad, I am most proud of what we have accomplished at progress we’ve made the last decade, and drag our nation
home. backwards into the past.

The Fijian economy has soared to its eighth straight year of As always, I stand ready to take Fiji into the future. I stand
economic growth–thanks to the winning recipe of consistent ready to keep Fiji atop the world, a leading nation among
economic policies, bold and modern ideas, sound fiscal nations. And I stand ready to bring even greater opportunity
management, and investment in infrastructure and the effort and prosperity into the lives of every Fijian.
and energy of ordinary Fijians.
As we approach the elections, I ask that we focus on real
And I am happy to say that there is nothing but positive issues that matter to real people, and rise above the personal
projections for our growth in the years ahead. attacks and pettiness. We must be wary of any who seek to
divide us, on the basis of gender, ethnicity, religion, location
We must stick with that game plan in 2018 and beyond. My or socio-economic status, or any who seek to exploit ordinary
Government will continue to find innovative ways to ensure people for their own political gain. The elections should be
that every Fijian shares in our development and our economic conducted on the basis of honesty and facts and each party’s
growth–Fijians from all walks of life, all levels of society and vision for the country. That is what the Fijian people demand,
every corner of the country. and that is what they deserve.
I urge every Fijian to vote on election day. Your vote is your
We will continue to make merit-based achievement the voice, and an election is no time for complacency. It is the
foundation of our development. And we will continue the clearest way for you to shape your future and the future of Fiji.
programmes and initiatives that are the cornerstone of my

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Prime Minister and TLTB Chairman Hon. Voreqe Bainimarama

Together, we will keep Fiji moving forward, as one nation and one all those who need a helping hand. So, together, we can help
people, united in our common purpose and our belief in what this make for a more kind and compassionate society in Fiji.
great nation can achieve.
I wish you all and your families a very healthy and happy 2018.
My fellow Fijians, I ask that you all remain safe and responsible
in the New Year, and that we all make special efforts to care for Vinaka vakalevu, Thank You. n

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STAFF TO TAKE NOTE OF
Limits for approval of payment

1. RECEIPTING OF FUNDS: 3. PAYMENTS:
2. 4.
Regional Managers & Team Leaders should
(i) All receipts raised must be TLTB official (i) maintain/monitor a payment checklist to
receipt and must be systematically receipted ensure accurate and timely processing of
once money is received. (ii) payments. Must contain the following:
–– Request approval of RM or TL.
(ii) Only the Cashiers of the day are allowed –– Quotations
to receive and receipt cash manually or –– Invoice
systematically. –– Statement
–– Bank confirmation if new vendors
(iii) Receipt details should state the following: –– Budget availability
–– Date and time of receipt –– LPO
–– Receipt Number –– Creditors Reconciliation
–– Tenant/customer name and number –– Delivery dockets or Service Reports.
–– Amount received (in words and dollars) –– Regional Limit, etc.
–– Nature of receipt i.e. income stream of TLTB All payments must be cleared within the
–– Mode of payment same month by the Finance Clerks or provide
–– Session and cashier ID. a detail listing of all outstanding payments
(with proper explanations) to RMs or TL and
(iv) All manual receipts must be updated within Manager Finance at every month-end.
24 hours.
4. INTERNAL CONTROL ISSUES:
(v) Cashiers of the day are refrained from keeping 5.
personal funds in the TLTB Cashier till.
(i) Approving payments above Regional Limit of
(vi) Cancellation of receipts must be approved by $1,000 by Regional Payments.
the respective Team Leader or the Regional
Manager concern. (ii) Statutory declaration of above $100 submitted
to Finance.
(vii) Issuing of Manual Receipt Books to EOs
must only be given upon the approval of (iii) Banking of daily takings after 2 or more
the Regional Manager concern and Manager days (even a month). If banking is not done
Finance and cash collected must be updated in the same working day, the concerned
on the same day or the following morning Regional Manager or Team Leader, and the
before 9am. Manager Finance should be formally notified
immediately.
(viii) Cashier must refrain from using funds from
the daily takings for staff benefits such as (iv) Use of non-official TLTB manual receipt books.
advances. (v) Improper use of Board vehicles – maintenance,

(ix) In case of any system downtime, Sub-regional mileage, renewal of drivers license, etc.
Cashiers must not receive or receipt any cash (vi) Handling large sum of cash to staff on official
using a non-official TLTB receipt book.
local tours. Cash must be remitted to the
10. company or firm/hoteliers and not to staff(s).
2. Role of Regional Managers & Team Leaders: (vii) Delay in submission of acquittal receipts to
3. Finance. n

(i) Ensure before the banking is done for the
session, a physical count of the cash and this
must be tallied with the receipts in the system.

(ii) Any variance identified by the Regional
Manager or Team leader must be investigated
and cleared on the same day.

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Benchmarking is a simple, but detailed, five-step process:

1. Choose a product, service, or internal department to benchmark;
2. Determine which best-in-class companies you should benchmark against – which organizations you’ll compare your busi-

ness to;
3. Gather information on their internal performance, or metrics
4. Compare the data from both organizations to identify gaps in your company’s performance
5. Adopt the processes and policies in place within the best-in-class performers.

Benchmarking will point out what changes will make the most difference, but it’s up to you to actually put them in place.

BS Sevuloni Takele, MHR Peceli Baleikorocau, APO Salanieta Baleisuva, ASIA Miriama Delai during a benchmarking trip to Vodafone Fiji Limited.

FBEA will focus on benchmarking in 2018 - GM

In its first Committee Meeting on 19th January 2018, the sizeable advances. Dramatic improvement can only come
General Manager Mr. Tevita Kuruvakadua said that the focus about through reengineering the whole internal work
this year will be on benchmarking. process.

Benchmarking is the process of comparing your own Mr Kuruvakadua said we need to benchmark against
organization, operations, or processes against other companies such as the Fiji Electricity Authority (FEA),
organizations in your industry or in the broader marketplace. Vodafone Fiji, Air Terminal Services (ATS) and DHL.
Benchmarking can be applied against any product, process,
function or approach in business. Common focal points for “There are a lot of things that we can share as Committee
benchmarking initiatives include: measures of time, quality, Members with our department, our team, at home and in
cost be and effectiveness and customer satisfaction. church with a life-long experience to become a better person
in life,” he added.
The intent of benchmarking is to compare your own
operations versus competitors and to generate ideas for Mr Kuruvakadua said the Committee had a very important
improving processes, approaches and technologies to reduce role in relation to how the FBEA principles can be taken down
costs, increase profits and strengthen customer loyalty and to the staff and if its already there then it needs to be
satisfaction. Benchmarking is an important component of reactivated and strengthened so it becomes a habit and
continuous improvement and quality initiatives, including Six practiced as part of life.
Sigma.
Chairman of the FBEA Committee, Mr Mosese Ratubalavu
There are two basic kinds of improvement opportunities: said we are now in the path to the President’s Award and
continuous and dramatic. Continuous improvement is there are a lot of expectations on the Committee. With high
incremental, involving only small adjustments to reap expectations, Mr Ratubalavu said the Committee could only
be a form of inspirations to motivate others to follow suit. n

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Chairman’s Public Consultation

A lot of propective tenants and investors are expected to attend the February consulation and take advantage of the Tax Free Zone along the Kings Road

A series of public consultation will start in Nadi on Monday 6th February 2018. This follows a request from the Chairman and Prime
Minister Hon. Voreqe Bainimarama for a series of public roadshow in the Wester Region including Nadi, Lautoka, Ba and Tavua.

General Manager Mr Tevita Kuruvakakdua said, “He is receiving queries and comments on the use of itaukei land and wants TLTB
to clarify to stakeholders. There are also a lot of complaints and concerns on delay in TLTB service delivery and attending to old
cases referred to his office.

Mr Bainimarama wants the respective Senior Managers and staff to take appropriate actions on outstanding pending cases and
facilitate and respond to stakeholders.

He also wants the Permanent Secretary for iTaukei Affairs and Chairman iTaukei Land & Fisheries Commission (TLFC) to organise
their own Roadshows so that we can start responding and clarifying issues from members of the public. n

Day Date Venue Time
Tuesday 06/02/2018 Korovuki Park, Nadi 10am
Wednesday 07/02/2018 Shirley Park, Lautoka 10 am
Thursday 08/02/2018 Market Ground, Ba Town 10 am
Friday 09/02/2018 Garvey Park , Tavua 10 am

We are in an innovation - driven economy

Quality Control 1980s - 1990s Innovation & Quality Circles
Circles (QCCs) (Capital - Driven Economy) (IQCS)/Team Excellent
• Quality Control
Quality Circles (QCs) • Quality that Surprises
• Incremental Improvement • Quality Improvement • Continuous/Breakthrough
• Continuous Improvement
• Team Mindset • Quality Mindset Improvement
• Driven with Management • Innovation Mindset
• Driven by Members • Weeks • Driven by Organisational

• Months Goals
1960s - 1970s • Days

(Labour - Drven Economy) 2000 & Beyond
(Innovation - Driven Economy)

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QUALITY CIRCLE MOVEMENT

Team registration starts

Invitations to register quality circle or innovation teams is now open and will close on 26th January 2018. QC Teams are kindly
reminded to generate innovative discussions and come up with innovative ideas when choosing your projects for this year.

Projects that can be considered include:

a) With the current digital age, we could consider projects to further enhance the computer systems that we currently have.
b) PA’s (HO & CE) are also encouraged to form a team to further enhance their bring-up and service deliveries which is key

process to assisting our Senior Managers.

Some tips for success in QC Activities:

–– Successful efforts for the first time will help build up your confidence;
–– Always try to speak with facts and figures;
–– Treat each other with consideration and respect;
–– Do not blame others;
–– Work together as a team to tackle problems;
–– Everyone should participate;
–– Seek help from Supervisor and fellow workers if need be.

The Productivity Unit is looking forward to another innovative and successful year of Quality Circle.

General Manager Mr Tevita Kuruvakakdua requested all Senior Managers to facilitate the setting up of their respective QC teams.
“They need to start early with their projects so that their data and results can be monitored and tracked over a period of time before
its presented at IQC in August. Please note timelines and support the initiative accordingly,” he added. n

QC Gantt Chart - 2018

Activity Jan Feb Mar Apr May June July Aug Sep Oct
26th 16th
Registration of all QC Teams from
Departments & Regions
All project themes and Problem
Statements to be given to EM for
approval (Presentation to EM & BE
Committee)
Team meetings first 2 weeks of the
month

All teams to proceed with data 16th 16th 13th 18th 15th 13th
collection, implementation and 13th
monitoring of project
Monthly updates to Management 17th
All project write-ups due 31st Aug
Preparation for Internal QC
Competition 6th Sep
Internal QC Competition
Closing date for Registrations at 4-5th
NCQ Oct
Closing date for submissions for
NCQ
Projects Due (FNU)
National Convention on Quality

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JOINT VENTURE

The way to go for FSC and LOU

A Memorandum of Understanding signed in December last year is 3. Assisting each other where necessary through the sharing

expected to increase landowners’ participation in the sugar of data and information for the efficient and effective deliv-

industry through joint ventures. ery of service to mutual customers

General Manager Mr Tevita Kuruvakakdua said that in the broader 4. Assisting each other where necessary in building the
context of the MOU, TLTB would fully support the Government’s 5. capacity of staff through awareness sessions, training
objectives with the sugar industry who was now requiring 12,000
hectares of land in the next 3 years to realise FSC’s objective of through workshops and seminars;
setting up large scale farms.
5. Assisting each other through expedient processing of
“To ensure consistent supply of sugar cane to all FSC mills, joint 6. leases for FSC estates and joint venture farms and similarly
ventures with landowners are also being pursued by FSC with
TLTB’s assistance so that the sugar industry can fully realise its the settlement processes by FSC.
objectives,” he said.
6. Addressing disputes by engaging in good faith through
“The MOU between TLTB and FSC is to formalise an 7. discussions to resolve the same.
understanding that we will continue to work together in fulfilling 8.
our respective responsibilities under the relevant mandates and 7. Promote consultation and discussion of common areas of
policies and assisting one another in fast-racking services needed
by TLTB from FSC and likewise FSC from TLTB in meeting the interest such as emerging concepts and issues relating to
needs and requirements of our stakeholders” he added. Land Management best practices, Changes in the FSC
8. policies pertaining to the Sugar Cane Industry, Lease
Some of the areas of understanding reflected in the MOU 9. Processing Requirements to name a few.
included:
The FSC was represented by Board Director Mr. Arvind Singh
and Secretary and Manager Legal Ms. Mereani Mafi Lord and
Strategic Communication Manager Ms. Elenoa Volavola.

1. Exchanging ideas and information for the better performance For TLTB, Board Member Ro Epeli Mataitini and Board Secretary
of their respective roles. Mr. Sevuloni Takele were present to sign the MOU in the
presence of the General Manager Mr Tevita Kuruvakadua
2. Engaging in proactive avenues to address issues on together with Senior Managers from the Regional Offices,
3. agricultural lease ground rent and management of rent Tourism Department and Strategic Planning Research and
4. arrears on leases under cane contracts. Development. n

ON FACEBOOK
Mr Navin Chandra, the Chief Operating Officer of the Fiji Sugar
Corporation has posted the following on his Facebook Page:
“We say and we deliver.... first 12 of the 35 FSC tractors arrives in the country.
Farming implements also being shipped from India now. Full fleet to be
operational by March with an aim to reduce grower costs and prepare land for
cane planting better”.

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Ba Office opens for
business

Quality Circle

A small group of employees which meet regularly on a
voluntary basis to solve problems concerning their work and
work place. Members usually from same work area doing
similar or related work. Can also be cross functional.

The new Ba Regional Office at the Tower Building What is 5’S?

The new iTaukei Land Trust Board (TLTB) is expanding its It stands for:
services to the north-western side of Viti Levu by opening
its fifth sub-regional offices in Ba. Seiri or Disposal

The landowners, tenants and prospective clients in Ba and Seiton or Arrangement
Tavua had started enjoying this service begining on
Monday, 8th January 2018. Seisou or Cleaning

The new office is located at the 1st Floor, Tower Building, Seiketsu or Cleanliness
Ganga Singh Road, Ba Town and will offer ALL the
necessary land management services including: Sitsuke or Discipline

• General lease and iTaukei land enquiries;

• Landowner consultations and awareness;

• iTaukei Land Lease and licence applications, rent
• reassessments, lease expiries and renewals, land
• developments and subdivisions, land marketing and

enforcement of lease/ licence terms and conditions
and compliances;

• Dealing (consent, mortgage, assign, subletting,
• building plan, FEA meter, WAF meter, etc.), survey
• instructions and lease documentation;

• Lease rental payments (Cashier Services);

• Registration of iTaukei landowner’s for equal rent
• distribution; and,

• Assist iTaukei landowners leasing their own land, and
provide support and advice on business initiatives.

The new regional office in Ba will be serving all
landowners, tenants, investors as well as the general
public in Ba, Tavua and Nadrau. n

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PMS Workshop STRATEGIC CORPORATE PLANNING

The Executive Management called for a special workshop for all senior managers, team leaders and supervisors to see how TLTB
can refine its Strategic Corporate Plan for 2018. The two-day workshop was held at the GCC Complex in Nasese and was attended
from all members of the senior management team from around the country including reps from the new Ba Office.

The purpose was to look at the plan in relation to the new Performance Management System (PMS) and to learn how department
or unit targets are set as well as how it will be assessed. Under the new PMS, all work and related activities will be easily tracked
and also captured for the purpose of awarding bonuses at the end of each year.

Attendance:

General Manager – Mr Tevita Kuruvakakdua
Deputy General Manager Operations Resercah & Development – Mr Solo Nata
Board Secretary – Mr Sevuloni Takele
Manager Human Resource – Mr Peceli Balekorocau
Manager Information Technology – Epeli Ravula
Manager Landowners Affairs Unit – Ms Kelera Gadolo
Manager Srategic Planning Research & Development – Ms Raijeli Taylor
Reserve Commissioner – Mosese Ratubalavu
Manager South West – Mr Solo Masi
Manager North West – Ms Ema Natadra
Manager Central Eastern - Mr Jope Volai
Manager North – Mr Josaia Waqairatu
Manager Tourism Development – Peni Qalo
Manager Legal – Paul Yaqona
Acting Manager Finance – Mr Semisi Tuisabeto
Senior Research Officer – Akuila Raibevu
Senior Estate Officer Operatoion (CE) – Mr Tevita Navila
Acting Senior Estate Officer (CE) – Sereana Tuisabeto
Senior Estate Officer Operations (SW) – Mr Inosi Tauvoli
Acting Senior Estate Officer Compliance (SW) – Mr Josefa Muana
Senior Estate Officer Operations (N) – Mr Nemani Tamani
Acting Senior Estate Officer (N) – Mr Viliame Kuilamu
Acting Senior Accountant – Mr Daniel Singh
Acting Senior Estate Office (Ba Office) – Mr Josefa Ratabua
IT Coordinator – Mr Qaranivalu Lutubula
Geospatial Information Cordinator – Mr Ravi Singh
Senior Estate Officer Tourism – Mr Asaeli Moce
Acting Senior Estate Officer (NW) – Mr Isoa Tuwai
Acing Senior Estate Officer Compliance (NW) Ms Cema Rokomatu
Senior Research Officer – Ms Marama Sukani
Acting Productivity Officer - Ms Salanieta Baleisuva
Risk Officer – Mr Paula Mudunaivalu
Internal Auditor – Ms Miriama Delai
Corporate Communications Officer – Mr Samuela Loanakadavu
Human Resource Officer – Ms Mere Wong
Team Leader (Savusavu Office) – Mr Mosese Maravou
Data Analyst – Mr Guo Ying Luo (Peter)
Acting Senior Rent Collection Officer – Mr Livai Tuvola

Secretariat:

Research Officer - Mr Eferomo Kubunavanua
Mr Navitalai Uluinaceva

“New Year is not about changing the dates but direction, it’s not about changing the calendar but
commitment , it’s not about changing the actions but attitude,” Anonymous.

< 12

< 13

Occupational Health and Safety Tips

MHCM Peceli Baleikorocau, OHS Officer PA Preetesh Lal briefing Northern OHS Committee on key OHS issues last year

It’s fairly obvious that safety and health hazards can exist on worksites filled with heavy machinery and equipment.
A job where most of the work tasks are completed while sitting in a chair in a climate-controlled office building would seem less
fraught with danger. However, a surprising number of hazards can be present in an office setting.

Reducing Office Risks:

1. Stay clutter-free
• Boxes, files and various items piled in walkways can create a tripping hazard. Be certain that all materials are safely stored in

their proper location to prevent buildup of clutter in walkways. Further, in addition to posing an electrical hazard, stretching
cords across walkways or under rugs creates a tripping hazard, so ensure all cords are properly secured and covered.

2. Step on up
• Standing on chairs – particularly rolling office chairs – is a significant fall hazard. Workers who need to reach something at

an elevated height should use a stepladder.

3. Shut the drawer
• File cabinets with too many fully extended drawers could tip over if they are not secured. Additionally, open drawers on

desks and file cabinets pose a tripping hazard, so be sure to always completely close drawers when not in use.

4. Take Regular Breaks
• Some work-related injuries and illnesses occur because a worker is tired, burned out and not alert to their surroundings.

Taking regular breaks helps you stay fresh on the job. One trick to staying alert is to schedule the most difficult tasks when
your concentration is best, like first thing in the morning.

5. Report Unsafe Conditions To Your Supervisor
• Your supervisor needs to be informed about any workplace safety hazards or risks. They are legally obligated to ensure their

employees have a safe working environment and will take care of the unsafe conditions and make them safe for you and
your coworkers. Unsafe or risky areas can be notified through the OHS Hazard reporting form. n

2017 NUMBERS

√√ 7,000 lease applications pending.
√√ 1,700 total number of new leases.
√√ 4.2/5 of the staff were happy and understand the work (Staff Climate Survey).
√√ 3.8/5 of the customers were happy about TLTB (Customers Survey).

2018 PROJECTS 2017 FIGURES

• Data Cleaning • $65 million distributed under
• Equal Rent Distribution the Equal Rent Distribution
• Complaints Management Project Policy almost double the
• Lease Boundary
• New Lease Applications • figures of previous years.
• Reserves Project
• Arrears Project
• Boundary Dispute

< 14

Governance, Risk & Compliance

Benchmarking Against ISO Standards

There are few things that the Secretariat endeavours to • Drafting of new Governance Policies- that will require
undertake in 2018 purposely to strengthen the governance of staff contribution before the draft is finalised for Board
the Board. approval;

• Board Subcommittees quarterly meeting to assist the • Creation of awareness to staff on the Boards Risk Man-
Management in the day to day operation of the Board; agement Framework;

• Establishment of Senior Estate Officer – Compliance: • Review of Board risk by an independent Risk
for enforcement and monitoring of practices in line • Consultant.
with EOM;
With your support and commitment towards good governance
• Quarterly Monitoring of Board Risk Register; practices with Board’s interest at heart, and determination to
• Benchmarking our Risk Management Policy to ISO mitigate all registered risks will set a platform that we are an
organisation to be reckoned with in line BE Framework. n
Standards;
• Review of current policies;
• Enforcement of current Board Policies;

TLTB waives 100% interest on rent and fees
2000+ tenants owes $18.3m

THE iTaukei Land Trust Board (TLTB) will waive the payment of as they are due.
all interest on land rent and fees if tenants decide to take
advantage of the January-June grace period. “All TLTB tenants are reminded once again to ensure timely
payment of their rent by 1st January and 1st July every year.
General Manager Mr. Tevita Kuruvakadua, said the grace period For tenants to qualify for the waiver, they must pay their current
would run from now until the last day of June this year (30th rent and also settle their arrears of previous years,” he said.
June 2018).
Mr. Kuruvakadua said tenants must pay their arrears now to
He said this was an initiative by the Board for all its tenants to avoid court action and possible eviction from their lease which is
recover the arrears that had been accumulated over the years an unpleasant thing that the Board wants to avoid.
and provide all landowners what they were entitled to receive
from the use of their land. Payment can be made at any Post Office outlets, banks and MH
stores around the country. n
Land rental arrears outstanding at 1st January 2018 stands at
$18.3 million and more than 20,000 tenants’ need to pay this up

CLEAN EATING GUIDELINES

• No sugar or processed foods.
• Lots of water.
• 6 small meals a day, 2-3 hours apart.
• Breakfast within 1 hour of waking.
• Watch the portion sizes.
• Focus on fresh fruits and vegetables, healthy proteins,

whole grain carbohydrates.
• Avoid: caffeine and alcohol.

< 15

HOW TO - MANUAL Clustered Farming is
the Way Forward
[How to register in Complaints Management System]

Clustered farming is the best way forward for the rural
agriculture development.

This was highlighted by the Minister for Agriculture Hon.
Inia Seruiratu during his tour in Nadi recently.

Minister Seruiratu said working in isolation had not
achieved the desired results for years.

Farmers need to work together and plant in an
organised manner for specific markets that have been
identified, Minister Seruiratu said.

This will help in production and also contribute to the
value chain from land preparation, planting, harvesting
and marketing.

We support this type of farming and urge farmers to
vigorously pursue integrated agriculture practices. n

What is Cluster Farming?

Cluster Farming creates real profit by merging several
smallholder farms =Satellites attached to the a mother
farm = Hub farm, to a solid entrepreneurial group =
Cluster, which is capable to share both the benefits as
the burden.

< 16

$1.5m paid for Somosomo hydro lease

A total of $1.5 million has been paid out by the iTaukei Land Trust enjoying consistent supply of electricity from the hydro.
Board (TLTB) for the Somosomo Mini Hydro lease in Taveuni.
For the national economy, we are also saving some $1.9 million
General Manager Mr Tevita Kuruvakadua made these cost of fuel importation every year which is a huge savings for the
comments today in response to the Public Accounts Government. n
Committee member Ratu Naiqama Lalabalavu.

“The claim made by Ratu Naiqama that the lease given to the Fiji
Electricity Authority (FEA) for the construction of the Somosomo
Mini Hydro last year does not provide any benefit to the landowners
is false,” he said.

“In fact, a total of $1.5
million has been paid to the three
landowning units
involved; including Mataqali
Valelevu (Lamini),
descendants of Ratu Nemani
Kavuru and descendants of
Apenisa Ralulu – all from
Somosomo Village,” he
added.

“But it must be emphasised that
the hydro produces
renewable energy and
complements the purpose of
forest reserve in protecting the
environment including air and
water, so the project was both
permissible and viable,” he said.

In addition, several consultations
were conducted by TLTB and
FEA with the landowners and
10 villages of Taveuni are now

Somosomo Mini Hydro in Taveuni

The Value of FBEA How the brain works?

• Receive feedbacks from external business experts.
• Used as basis for continuous improvements.
• Provides shared understanding of business excellence dimensions.
• Help Leaders to:
• Deliver strategy;
• Understand what is important to focus as a leader;
• Develop a culture of excellence.
• Help Management to:
• Understand link between strategy and operations;
• Engage employee in change;
• Lead improvements.
• Help Employees to:
• Build common direction and goals;
• Understand impact of their actions;
• Contribute to improvements;

< 17

January – July 2018 DATA CLEANING PROJECT

The purpose of the Data Cleaning Project is to check on 40,000 land files (hard copy and soft copy) that is believed to car-
ry wrong information. TLTB will be embarking on this project for the next six months and have appointed a three member
team for each region to do this job. Four of them were interviewed below to provide a short statement on the challenges
and what we need to do as an organization to ensure that correct data are collected and fully verified.

1. Ms Silina Rakanace
From: Nakalou, Macuata, Macuata
Position: Project Officer – Data Cleaning (North)
“I have been employed as a Project Officer for the Tourism Department in Suva last year and I am hap-
py about being recruited again for the Data Cleaning Project. I did a little bit of Data Cleaning at the
Project Department but everything becomes clearer now especially after this training. I now understand
how to read NLC/TLC (iTaukei Land Commission) maps. Presentations by various line managers were a
bonus as there was a real need to fully understand the operations of TLTB in relation to it’s the integrity of its data. Now we are
ready to take it forward by checking on all files and what is in the system and to see that data like phone numbers and address-
es, etc. are accurate and if they are not then we must conduct an inspection on the ground to verify.”

2. Ms Timaima Baleidraumea
From: Sawaieke, Gau, Lomaiviti
Position: Project Officer – Data Cleaning (NW)
“I have learnt a lot of things from the Services Team at North West. My role now is to see that tenants
information at the North West Region are matched (what is in the file and what is in the system); if not
then it is our role to get it verified. I believe that the screening process is a very important part of any
lease application; if all pieces of information are correctly filled and recorded then there will be no need for such an exercise as
this. Secondly, when there is a transfer of lease titles; all details of new tenants/title owners must be gathered and recorded
before the transfer process takes place.”

< 18

3. Mr Sairusi Kamikamica

From: Tovu, Totoya, Lau

Position: Project Officer - Data Cleaning (CE)

“I understood a little bit of TLTB when I was studying Land Management at USP. For us at TLTB
the main challenge is our lease application. We must not approve or allow any lease if the correct

information are not submitted during the screening process. If we check and verify all their
personal details at the initial stage then all these can unnecessary cost can be avoided. Of course
there are human and typo errors which we can easily avoid. For me, my aim now is to become a permanent TLTB staff and

I am not taking this opportunity lightly.”

4. Mr Jimilai Waqabaca

From: Doi, Ono, Lau

Position: Project Officer – Data Cleaning (CE)

“I believe the problem that we now to correct started from poor screening of the applicants. That
is why we have this Data Cleaning Project and also when we transfer titles to new tenants. Many
of their details are missing and if this is the case then it is our job to look for it and update files correctly. There are about

40,000 files to correct and out target is to do 36 per day.”

< 19 19

PM’s consultation meet
its obejctives

Full house at the Prime Minister and Chairman’s Public Consultation at Talenavuruvuru Ground, Sigatoka

The Chairman of the TLTB Board of Trustees and Prime attended the forum to help answer questions in their own
Minister of Fiji, Honourable Voreqe Bainimarama conducted its areas of work in support of the Senior Managers.
first consultation for the year at Talenavuruvuru in Sigatoka on
Saturday 6th January 2018. TLTB officers line the two sides of the tent and in teams to
discuss issues openly and share ideas of common interest as
General Manager Mr Tevita Kuruvakadua said the well as to encourage mutual understanding between all
consultation achieved its objectives despite the short notice. parties.
About 200 members of the TLTB stakeholders including
landowners, tenants and prospective clients in Nadroga, The purposes of this consultation are:
Navosa, Yasawa, Nadi and Lautoka attended the open forum
in which they were allowed to ask questions on their land and (i) To listen and address their complaints and queries on all
lease related matters directly to the Chairman. itaukei land and lease related matters;

Senior Managers that attended included the the General (ii) To seek suggestions from TLTB stakeholders on how best
Manager Mr Tevita Kuruvakadua, Deputy General Manager it can further improve on its land management services;
Operations, Research & Development Mr Solo Nata, Board and,
Secretary Mr Sevuloni Takele, Manager South-West Mr Solo
Masi, Manager North-West Ms Ema Natadra and Manager (iii) To clarify its role in line with current policies, procedures
North Mr Josaia Waqairatu. and relevant legislations.

Other staff attended from our Sigatoka, Nadi, Lautoka and The consultation lasted for about three-hours before Mr
Suva staff in Operations, Trust (Finance) and Communication Bainimarama stood up and requested members of the public
to thank TLTB officers for sacrificing their family time to
answer their queries. n

< 20 Photo Captions:
1. PM and Chairman Voreqe Bainimarama being briefed by GM Tevita Kuruvakadua at Talenavuruvuru Ground.
2. EA Pauliasi Daunivalu with Fijian of Indian descendant tenants.
3. DGMORD Solo Nata with a landowner in Nadroga.
4. Restaurant owner, Vilisite ask a question on rent reassesment.
5. FSC Management Team ... CEO Graham Clark and COO Navin Chandra also attended the consultation.
6. AAT Viema Vakarau with FC Josua Tuwere.
7. (L-R) HC Apisalome Koroi, EA Eliki Naeqe and EA Atunaisa Rasea helping with the brochures.
8. (L-R) EO Nacanieli Lewesi, EO Akuila Ratu, EO Finau Tabuakuro, (standing) EO Solomoni Colati getting ready for the consultation.
9. MNW Ema Natadra clarifying an issue with a landowner while one of her assistant A/SEO(O) Isoa Tuwai looks on.
10. EO Marika Lewayada waiting in anticipation.

1 23
4 56

78
9 10

< 21

Important reminders - MNW

Manager North-West Mrs Ema Natadra shared some of the very important reminders with her staff in Lautoka, Ba and Rakiraki and

also send it to others for their information. Contents of her email are as follows:

1. That all to be very careful of the information we advise

our customers and landowners.

2. Remain apolitical and know or ensure what you are

advising is correct in terms of our policy and procedures.

3. Do not release any information you know is not correct

and / or not sure of.

4. Do not release any documents from any land file or any

file that is to do with the Board unless authorised to do

so from MNW.

5. Do not take any land files out to field unless authorised

by MNW. Case files however may be taken out for the

required purpose but in line with the approved workplan.

6. All consultants served and requiring information on

certain tenant and landowner to provide some reliable

and valid evidence of administration by the lessees,

tenants and landowners for and on their behalf.

7. All staff to report to office not earlier than 6:30am and

leave office no later than 6pm. Prior approval from MNW

to be first sought with MNW prior to same.

8. Please handle all work equipments and vehicles with all Manager North-West Ms Ema Natadra
due care and any damages must be reported.

9. Provide professional customer service; attend to appointments; provide quality, reliable, meaningful and timely feedbacks on

cases when required. Always answer your phones, return missed calls and respond to emails.

10. Know your cases; attend and move them to avoid complaints, realise income and reduce pending ones.

11. Keep work stations; office neat, clean and tidy at all times.

12. Come and share your problems; communicate openly, freely, appropriately and genuinely when and where required.

13. Have proper meals at the right time and no unnecessary tea gatherings in between and during working hours.

14. Focus, comply and do the right thing always.

Official TLTB Receipts

Stakeholders are required to obtain official TLTB receipts for all payments made to TLTB whether it is generated by the computer
(Picture 1) or manual receipts (Picture 2).

Picture 1 Picture 2



All unofficial receipts are not valid and will not be accepted by the TLTB Management as proof of payment made.
Stakeholders can also pay their rent at any MH, Post Fiji, ANZ, BSP, Westpac and HFC as an alternative in the event the receipting
system for TLTB is not working.

< 22

Data cleaning is linked to the Board’s Vision - GM

Data cleaning is an investment and cost TLTB more than Land management information includes all data sets
$200,000 to recruit 16 project staffs and purchase new related to iTaukei land data such as:
desktop computers and ensure appropriate training are
undertaken. 1. Tenant Information – names, residential addresses,
postal addresses, email contacts, phone contacts,
So says the General Manager Mr Tevita Kuruvakadua at next of kin, financial details and capabilities;
the opening of the Data Cleaning Project Training at the
HR Training Room in Suva this month. 2. Lease Details – land name, location, etc.;
3. Landowning Unit Details for each Lease – when
“The tasks that are involved in this project have very
far reaching implications. The development of this the LOU details are incorrect, percentage of
nation relies a lot on the accessibility of iTaukei land. So landownership ratio are affected which will result
TLTB will not be able to provide effectively if there are in incorrect distribution of lease monies, creation of
inaccurate, incorrect and invalid records in our system,” more disputes and unnecessary queries;
he said. 4. Financial information on lease distribution details;
5. Landowners’ investment details.
TLTB provides a very unique service to the landowners
of Fiji, to the tenants and stakeholders but there are Mr Kuruvakadua also reminded the project officers how
records in the land files that do not match with what is their work is linked to the bigger vision of the Board
in the IT system as well as with what that is actually on and that is to “cleaning all the data will enable TLTB
the ground (land). to provide better land management services to its
stakeholders”.
Mr Kuruvakadua said that TLTB has been inexistence
for more than 70 years and most of the leases have “Clean data will also fulfill one of the values of the Board
outdated information and so have issues with them. which is innovation and will create a lot of transparency
“Some ralates to staff incorrectly inputting data in the and trust on our part as a service provider,” he concluded.
system,” he added. n

Appointments Panel of Surveyors

The iTaukei Land Trust Board (TLTB) has appointed four professional land surveying service as its
recommended panel of surveyors.
The panel includes the following companies:

(i) Wood & Jepsen Consultants;
(ii) Cadastrals Fiji;
(iii) Land Planning & Surveying Consultants;
(iv) Dutts Surveying Consultants.

An agreement has been signed by TLTB with each surveying consultants and will require them to:

(a) Cadastral survey works for all un-surveyed leases;
(b) All surveys to be conducted by or supervised by the Registered Surveyor under the Surveyors Act.

TLTB will include charge survey cost as part of the lease offer and then disbursement.
Survey Instructions can be obtained from TLTB for new leases, lease boundary redefinition, TLFC boundary
redefinition.

Other land surveyors can join our parcel entering into agreement with TLTB.

The four approved Registered Surveyors include:

1. Rod Jepsen and Mike Lenz, of Wood & Jepson Consultants
2. Manoj Kumar of Cadastral (Fiji)
3. Munil Dutt of Dutts Surveying Consultants
4. Asheesh Want Dayal of Land Planning Consultants

< 23

Senior Managers and Staff after the burial of their collegue the former Senior Estate Officer, Marika Colamoto at Tobuniqio Village

Farewell for a dear collegue and friend

Mr Marika Colamoto dies at 48

FORMER Senior Estate Officer Mr Marika Rasa Colamoto passed staff and friends from Nadi, Lautoka, Labasa and Suva.
away at his home in Lautoka on Sunday 24th December 2017. “I wish to thank all the Staff that sacrificed their holiday and attend-
ed Mr.Colamoto’ss funeral,” Mr Kuruvakakdua added.
General Manager Mr Tevita Kuruvakadua formerly announced
his death to the staff on 2nd January 2017 when TLTB opens for The late Mr.Colamoto started his services with the TLTB on 2nd 
business after the Christmas & New Year Holiday break. August 1988 at Lautoka’s NW Region and has served 29 continuous
years of services till his passing.  
But there were a huge staff turnout for his funeral at his village
even though they were on holiday and all offices were closed. Mr Kuruvakadua acknowledged all the efforts in the arrangements
and facilitation of the logistics from the NW, SW, Tourism
“I take this opportunity to inform all staff of the sudden passing Department and Head Office – to their Managers and Staff
away of our dear colleague and friend, the late Senior Estate especially during the break.
Officer – Tourism Department, Mr. Marika Colamoto,” he
announced in his first ever email for the year to all staff. Please let’s not forget the late Mr. Colamoto family in our prayers
and May his Soul rest in peace with our Heavenly Father.
He was buried on Friday 29th December 2017 at his Village in
Tobuniqio, Vugalei Tailevu. He was educated at Lautoka Fijian School before he completed his
education at Queen Victoria School.
His funeral was well attended by most TLTB Senior Managers, He is survived by his son Akuila, wife Arieta Tokalauvere his parents
Vilikesa and Lavenia. n

BIODATA Employment History:
08/12/2014 – 24/12/2017:
Senior Estate Officer
• Senior Estate Officer, TLTB
Marika Rasa Colamoto
>> 2014 – 2016: CE Region
Date of Birth:
19th August 1969 >> 2016 – Dec 2017: Tourism, Nadi

Qualification: 21/07/2003 – 07/12/2014:
BA in Land Use Planning & Real Estate • Estate Officer, NLTB
>> 2003 – 2004: NW Region
Start Date with TLTB: >> 2005 – 2011: North Region
2nd August 1988 >> 2011 – 2014: CE Region

01/10/1995 – 20/07/2003: Estate Assistant I, NLTB, Lautoka
02/05/1994 – 30/09/1995: Estate Assistant II, NLTB, Lautoka
10/01/1991 – 01/05/1994: Estate Assistant III, NLTB, Lautoka
02/08/1988 – 09/01/1991: Trainee Estate Assistant, NLTB, Lautoka

<< 2244

< 25

HR Department changes name to HCM

The New Hrmonise Competency Based System

From now on our Human Resources Department will change ensure the Human Capital is provided with the appropriate
its name to Human Capital Management (HCM) Department. performance management environment that connotes a
competent, professional and productive workforce.
According to the Manager Human Capital Management Mr
Peceli Baleikorocau the change coincided with the strategic In line with the above, the Board has also invested in a
intent of the Board in identifying and pursuing best practices HRmonise Competency Based System (HCBS) that supports
in HCM and in recognising the importance of recruiting and the HCM Framework.
retaining competent human capital within TLTB. This HCBS will assist in identifying, attracting and develop
competent human asset that will drive professionalism in
“People are widely seen as assets (human capital) whose service delivery and productivity.
value can be measured and elevated through investment in
learning and development. According to Mr Baleikorocau the Senior Managers and
Team Leaders have undergone training in 2017 and also
“From the strategic level of the Board, TLTB will enable to from the beginning of this year, in this People Outcome
integrate well from the organizational and individual level Strategic Area.
such as recruitment, learning & development, appropriate
structure, succession planning, remuneration and position “The HCM department reps will be coming around in the
evaluation, etc. month of February to conduct more awareness in this
people focus area to ensure everyone understands the HCM
“With the above in focus, the HCM Department have been Departments’ core role as a strategic business partner for
tasked to conduct benchmarking for best practices to growth,” he added. n

South Indian Film: Party
Many looking forward to in 2018

“Party”, a star-studded, $10 million budget Tamil comedy movie, shot entirely in Fiji, has released its much-anticipated trailer to a
worldwide audience.

Film Fiji says that the trailer was viewed more than one million times within 24 hours of its release, building huge anticipation to the
upcoming movie which will be released around the world in January.
Top South Indian Director Venkat Prabhu directed the film over a marathon 58 days around Suva and the western parts of Fiji.
The 12 lead cast was headlined by “Baahubali” stars, Sathyraj and Ramya Krishnan.

Fiji audience will recognize some of the landmark locations used in the movie from Apted Park in Suva Point through Suva City to Lautoka,
Nadi and the Mamanuca Islands. Around 600 local extras were used in the making of the film and lavish sets were dressed to resemble
scenes of the night of New Year’s Eve. Film Fiji CEO Mr Dallas Foon says that it was exciting to have a large budget Indian movie in Fiji
this year.

He says the South Indian film industry produces around 1,000 films a year, four times more than the six major Hollywood
studios combined and to get one of its biggest film for the year shot in Fiji is a great achievement for Fiji. Foon adds that audiences around
the world will see the country beautifully presented in this film and it has been taunted in the Indian entertainment press as one of the
most highly anticipated films in India for 2018. n

< 26

Letter from Aotearoa, NZ Joint TLTB Taskforce on Pine and
Mahogany Forest Leases
Looking for iTaukei Talents
TLTB will undertake separate joint taskforce with Fiji Pine Limited
Ni sa bula TLTB, and Fiji Harwood Corporation Limited to verify and clean their
My name is Daren. I was born and raised in Suva, Viti (17 Years), leases at Viti Levu this year.
with connection to Levuka, and now living in New Zealand. DGMORD Mr Solo Nata said the taskforce was to reconcile
I have been appointed by Creative NZ to be the Fijian Heritage lease plan area, land soft area and geospatial land area This
Arts/Artists liaison/project manager which means that I will have will require charting of the FPL and FHCL leases boundaries on
to source five iTaukei (indigenous Fijian) artists to come to NZ for TLTB geospatial to highlight discrepancies and deal with the
a week. With this I will need their up to date passport and healthy appropriately.
enough to travel/come to Auckland and Wellington in March 2018.  Some of the common issues of concerns arising from these
Traditional Fijian artists will get paid artist fees and per diems and leases by the landowners include;
accommodation for a week in NZ (Auckland and Wellington). 1) that the landowners were not consulted,
The traditional artists I am looking for at the moment are: 2) landowners do not grant their consent to lease on reserve
Dau Ni Vucu/Sere kali - 1
Ulumate/Ulu Cavu maker - 1 land,
Masi or Mat maker or both - 1 3) overplanting by FPL , etc. that are inherent legacies of past
Derua maker/player - 1
Wai ni mate/ Medicine woman/man - 1 practices using old tools and topo maps.
This is the sixth group of Island Heritage Artists that With the adoption of modern technology such as GPS/GNSS and
Creative NZ is funding/hosting and this will be in much reduced accuracy in our ArcGIS geospatial, whilst assisting
conjunction with Auckland’s Central Library (Sir George Grey and enhancing integrity of maps and data, they are unraveling
Special Collections) and Wellington Alexander Turnbull Library also lease anomalies from the past. In essence, the two taskforces
Auckland War Memorial Museum and Tepapa Museum. are part and parcel of the data cleaning exercise currently
Please let me know if you think you have a suitable undertaken.
traditional Fijian artist for any of the above positions. Bearing in mind that mahogany and pine plantations were past
Note: not looking for contemporary Fijian artists. national development plans programs on forest in the late 1950s
Vinaka saka vakalevu, to late 1980’s in parts of Viti Levu, Vanua Levu and Maritime
Daren. islands that have grown to maturity over the years.
Mahogany planation in Fiji is the biggest in the world. Over the
< 27 last six years 60, 163 m3 of mahogany and 338,575 m3 of pine
has been pine have been produced on average per year. Pine
chips are accessing markets in Japan and other Asian markets.
Pine and mahogany are two main contributors of employment
in Fiji.
TLTB Management met the CEO/ Chairman FPL on 19th January,
at FPL office, Vakabuli, Lautoka and FHCL – GM Operations and
team on the 25th January at TLTB HO in Suva to discuss and
initiated these taskforces.
In view of the large chunks of land involved, the joint taskforces
will do its best to cover as much leases this year and expected
to be completed next year At Viti Levu. For the Vanua Levu for
FPL and FHCL will continue this year. These are major tasks
requiring physical fitness to also conduct GPS/ GNSS physically
on the ground. There are 120 FPL leases covering an area of
62608 hectares generating annual rent of $994,449 and 147
FHCL leases over 76,368 hectares of land generating annual rent
of $892,002. Additional benefits are from stumpage. n

STAFF MOVEMENT

1 New Appointment

Mr. Eferemo Kubunavanua Mr. Peni Matai
was appointed Research Officer in the was appointed Estate Assistant III

SPRD Department effective 04/12/2017; in the Northern Region effective 08/01/2018.

Ms Ulamila Bulou

Ms Ulamila Bulou was appointed Administration Clerk in the SW Region effective
13/12/2017. We wish her well in her career with the Board.

We wish our new officers well in their career with the Board.

2 Internal Appointment:
• EA Osia Bola was appointed Estate Officer in the North West Region based in Rakiraki effective 08/01/2018.

3 Acting Appointments:
• The following acting appointments were effective this month:

• LAO/HO Livai Tuvola to act as Senior Rent Collections Officer effective 10/01/2018;
• IA Miriama Delai to act as Senior Internal Auditor effective 10/01/2018;
• FC Akuila Yacadra to act as Assistant Accountant Finance effective 11/01/2018;
• Receptionist Salanieta Tuinabewa to act as Administration Assistant in Head Office effective

11/01/2018;
• LAO/SW Sikeli Ralawe to act as Senior Landowners Affairs Officer effective 15/01/2018.

4 Transfers:
• The following transfers were effective this year:

Region Name Position Effective Date
North West Isoa Tuwai Acting SEO Operations 08/01/2018
Cema Rokomatu Acting SEO Compliance 08/01/2018
South West Timoci Vunisina Estate Assistant I 08/01/2018
Mr Soloveni Masi Manager South West 02/01/2018
North Inosi Tauvoli SEO Operations 02/01/2018
Joseva Muana Acting SEO Compliance 08/01/2018
CE Viliame Salusalu Geospatial Information Officer I 15/01/2018
Epeli Naeqe Estate Assistant I 08/01/2018
Tourism Paulini Baleilakeba Estate Assistant III 02/01/2018
Ba Mr Josaia Waqairatu Manager North 02/01/2018
Nemani Tamani SEO Operations 02/01/2018
Viliame Kuilamu Acting SEO Compliance 08/01/2018
Mataiasi Bolatagane Estate Assistant I 08/01/2018
Mr Jope Volai Manager Central Eastern 02/01/2018
Tevita Navila SEO Operations 02/01/2018
Sereana Tuisabeto Acting SEO Compliance 08/01/2018
Asaeli Moce Senior Estate Officer 02/01/2018
Joseva Ratabua Acting Senior Estate Officer 08/01/2018

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Tevita Semo Estate Officer 08/01/2018

Ritnesh Chand Acting EO Services 08/01/2018

Jekope Vunisa Estate Assistant I 08/01/2018

Pauliasi Daunivalu Estate Assistant I 08/01/2018

Watisoni Satala Estate Assistant I 08/01/2018

Savenaca Nakuta Geospatial Information Officer 08/01/2018

Kelemedi Lenati Estate Assistant II 08/01/2018

Peni Degei Estate Assistant II 08/01/2018

Fipe Uludole Finance Officer 08/01/2018

IT Ravi Singh Acting Geospatial Information Cordinator 08/01/18

5 Data Cleaning Project:
• The following temporary officers were recruited to undertake the Data Cleaning Project effective 15/01/2018:

Region Name
North West Litia Vakaloloma
Asena Ravouvou
South West Timaima Baleidramea
Melania Tabuakula
North Pisanieli Seleivalu
Maikeli Ratuove
Central Eastern Vika Talatu
Silivia Ratumatua
Reserves Silina Rakanace
HCM Jimilai Waqabaca
Manoa Nadakua
Sairusi Kamikamica
Isikeli Ligairi
Epeli Tikoduadua
Tina Selina

6 Temporary:
• Mr Luke Salababa was appointed Temporary Graphic Designer effective 05/12/2017;
• Ms Tarusila Tinaimanini appointed Temporary - Conveyance effective 09/01/2018.

7 Relieving Positions:
• AA Fane Gucake to relieve in the Finance Clerk position in Head Office effective 11/01/2018;
• Ms Maria Vunisa to relieve in the Receptionist position effective 11/01/2018;
• Temporary Kevueli Tavainavesi to relieve in the Graduate Trainee position effective 15/01/2018.

• FC Korovou
• Temporary Lilieta Logavatu is relieving in the Finance Clerk position in the Korovou Office effective 03/01/2018.

8 Resumption of Duties:
• RA Lusiana Wara has resumed duties after LWOP effective 02/01/2018.

9 Resignation:
• AAF Sakeasi Matakada resigned from the Boards services effective close of business on 05/01/2018. Sakeasi served the Board

for over 5 years.

10 Retirement:
• GIC Nelly Snow has retired on 22/12/2017 after serving the Board for over 14 years. We wish Nelly well on her retirement.
•

11 Summary Dismissal
• EO/NW Isireli Serukalou was summarily dismissed from the Boards services on 03/01/2018.
• FC Korovou Filomena Serau was summarily dismissed from the Boards services on 12/01/2018.

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VACANCIES

1. SENIOR RENT COLLECTIONS OFFICER
•

2 . SENIOR LANDOWNERS AFFAIRS OFFICER
•

3. ESTATE OFFICER
• APPLY ONLINE: https://app.hrmonise.com/job/tltb-north-western-region/EONW

4. ESTATE ASSISTANT I
• APPLY ONLINE: https://app.hrmonise.com/job/tltb-northern-region/EAI

5•. RESERVES OFFICER II

•
6. SENIOR INTERNAL AUDITOR

•
7. FINANCE CLERK KOROVOU, TAILEVU

• APPLY ONLINE:
8. INTERNAL AUDIT ASSISTANT – NORTHERN REGION, LABASA

• APPLY ONLINE: https://app.hrmonise.com/job/tltb-northern-region/IAA
8. TRAINING & DEVELOPMENT OFFICER

• APPLY ONLINE:
Employment Condition: 3-year contract
Salary: Will be offered an attractive remuneration package

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iTaukei YOUR COMMITMENT
TO ACTING WITH
Land Trust Board
INTERGRITY IS THE
iTaukei Land, Our Heritage, Our Future FOUNDATION OF
OUR SUCCESS.

COMMUNICATE YOUR CONCERNS IF YOU
BELIEVE SOMEONE IS VIOLATING OUR CODE
OF ETHICS & BUSINESS CONDUCT, OUR LAW,
OR THE BOARD POLICY:

Talk to your supervisor, Contact any member of the Report it anonymously
another manager, or a HR Executive Management or to our Whistleblowing

representive the General Manager Hotline

Retaliation against anyone making a good faith report is strictly prohibited. Our
culture of openness protects our reputation and builds the foundation for continue
success in the future.

Call our Whistleblowing Hotline

999 7796
[email protected]

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