PARENT HANDBOOK BAHAMAS GLOBAL ACADEMY WELCOME TO OUR SCHOOL!
Table of contents Introduction to Parent Handbook………………………………………………………………………..3 Admission and Enrollment Policy ……………………………………………………………………….4 Attendance Policies………………………………………………………………………………………6 Parent-School Communication Policies …………………………………………………………………7 Homework Policy ……………………………………………………………………………………….9 Uniform Policy ………………………………………………………………………………………….10 Harassment and Bullying Policies ……………………………………………………………………...11 Technology and Internet Use Policies …………………………………………………………………..12 Behavior and Discipline Policies ……………………………………………………………………….14 Extracurricular Activities Policy ………………………………………………………………………..15 Health and Safety Policies ………………………………………………………………………………16 Field Trip Policies ……………………………………………………………………………………….20 Drop-off and Pick-up Policies …………………………………………………………………………..21 School Closure and Weather Policies …………………………………………………………………....22 Conflict Resolution Policies …………………………………………………………………………..…23 Financial Policies …………………………………………………………………………………….…..24 Student Privacy and Data Protection Policies ……………………………………………………………26 Educational and Behavioral Intervention Policies …………………………………………………….…27 Conclusion ……………………………………………………………………………………………..…27 2
Dear Parents and Guardians, Welcome to Bahamas Global Academy! where education is more than learning—it's a journey of growth, discovery, and belonging. We're delighted to have you join our vibrant school community where no stone is left unturned. In this Parent Handbook, you'll find a friendly guide to our school's policies, values, and the shared commitment that makes our community thrive. At Bahamas Global Academy, we believe in the "Good Fit" policy. Just as we aim to be a good fit for your child, you and your family should also feel like a good fit for us. Throughout these pages, you'll learn about our approach to academics, student well-being, activities, and much more. Our goal is to create an environment where your child can flourish and where open communication and mutual respect are key. As you navigate this handbook, remember that we're here to support you. If you have questions or need assistance, our doors are always open. Our partnership is integral to your child's success, and together, we'll create meaningful educational experiences. Thank you for choosing Bahamas Global Academy—we look forward to embarking on this exciting journey with you and your child. Warm regards, Glennis Knowles Managing Director, Bahamas Global Academy 3
Admission and Enrollment Purpose This Admission and Enrollment Policy outlines the procedures, criteria, and requirements for enrolling students at Bahamas Global Academy. Our goal is to provide a transparent and fair process for admitting students to our school, fostering a diverse and inclusive learning community. 1. Admission Criteria: - Bahamas Global Academy welcomes students from diverse backgrounds and does not discriminate based on race, religion, gender, nationality, or any other protected status. 2. Application Process: - Parents/guardians are required to complete the official application form available on our website or inperson at the school office. - Applications must include accurate and complete information about the student and the family. - Supporting documents, such as birth certificates, previous academic records, and health records, must accompany the application. 3. Assessment and Interview: - Students will be required to undergo an assessment or interview to evaluate their readiness for the school's academic program. - Assessments may include academic testing, interviews, and any other relevant evaluations. - The school will communicate assessment dates and details to parents/guardians. 4. Enrollment Offers: - Admissions decisions are made based on a holistic evaluation of the student's application, assessment results, and available space. - Parents/guardians will be notified of the admission decision by email or phone. - Enrollment offers will include details on tuition fees, uniform requirements, and any other relevant information. 5. Acceptance and Confirmation: - Parents/guardians accepting the enrollment offer must submit a signed acceptance letter and pay the required enrollment fee within the specified timeframe. - The enrollment fee is non-refundable and secures the student's spot at Bahamas Global Academy. 6. Re-enrollment: - Re-enrollment for current students occurs in the month of May of the academic year. - Parents/guardians will receive re-enrollment information and instructions through official school communication channels.- Failure to complete re-enrollment applications with accompanied nonrefundable re-enrollment fee by the deadline may result in the loss of the student's spot. 4
7. Withdrawal: - Parents/guardians must provide written notice of withdrawal at least 30 days before the intended withdrawal date. - Tuition and fee refund policies apply according to the school's financial policy. 8. Special Needs and Accommodations: - Parents/guardians of students with special needs are encouraged to contact the school's Director to discuss accommodations and support. 10. Non-Discrimination: - Bahamas Global Academy does not discriminate based on race, color, religion, gender, sexual orientation, national origin, disability, or any other protected status in its admission and enrollment processes. 5
Attendance and Punctuality Purpose: The Attendance and Punctuality Policy is established to emphasize the importance of regular attendance and punctuality in maintaining a conducive learning environment. This policy outlines expectations, procedures, and consequences for students and parents to ensure consistent attendance and punctuality within the school. 1. Regular Attendance: - Students are expected to attend school regularly as scheduled in the academic calendar. 2. Reporting Absences: - Parents or guardians must notify the school as early as possible on the day of the absence through the designated communication channels. - For extended absences, a written explanation may be required. 3. Tardiness: - Students are expected to be present and ready at 8:00am for class.. 4. Sign-In and Sign-Out: - Students arriving after the start of the school day must sign in with their Monitor. - Early sign-outs should be authorized by parents or guardians for early departures. 5. Consequences for Tardiness and Absences: - Students who are repeatedly tardy or absent may face consequences, including parent notification, counseling, detention, or loss of privileges. - Teachers and staff who demonstrate consistent tardiness may face disciplinary actions in accordance with school policies. 6. Makeup Work: - Students are responsible for making up missed assignments, tests, or other academic work due to absences. - Teachers and staff will make reasonable accommodations for missed work when possible. 7. Attendance Records: - Parents and guardians can request access to their child's attendance records as needed. 8. Medical and Excused Absences: - Medical and excused absences require proper documentation, such as medical certificates or parental notes. 9. Support for Chronically Absent Students: - The school will identify and provide additional support to students with chronic attendance issues. - Collaboration between teachers, counselors, and parents will help address underlying causes and provide solutions. 10. Rewards for Good Attendance: - The school may implement positive reinforcement strategies, such as attendance awards or recognition, to encourage consistent attendance. 11. Review and Updates: - The Attendance and Punctuality Policy will be reviewed periodically to ensure its effectiveness. 6
Parent-School Communication Policies The Communication Policy outlines the methods of communication used by the school to connect with parents, guardians, and students and the expectations for timely and effective communication. School Communication Policy Effective communication is essential to ensure that everyone is informed and engaged in the education process. Here are the key elements of the School Communication Policy: 1. Methods of Communication The school will use various methods to communicate with parents, guardians, students, and staff, including but not limited to the following: • School website • Email • Phone calls • Text messages • Social media platforms (e.g., Twitter, Facebook, Instagram) • School newsletters • Parent-teacher conferences 2. Expectations for Communication The school expects parents, guardians, students, and staff to: • Keep their contact information updated with the school • Check their email and other communication methods regularly for important updates and information • Respond to communications from the school in a timely manner • Notify the school of any changes in their contact information 3. Expectations for School Staff The school staff is expected to: • Respond to emails and phone calls within 24 hours during the school week • Provide timely and accurate information to parents, guardians, students, and staff • Notify parents, guardians, and staff of any concerns or issues related to the education or well-being of a student 4. Emergency Communication In the event of an emergency, the school will use the following methods to communicate with parents, guardians, students, and staff: • Phone calls • Text messages • Email • Social media platforms 5. Confidentiality 7
All communication between the school and parents, guardians, students, and staff will be kept confidential, except in cases where the law requires disclosure. By adhering to this School Communication Policy, the school aims to ensure that all stakeholders are well-informed and engaged in the education process. Effective communication between the school and parents, guardians, students, and staff is critical to ensuring a positive and productive educational experience. Parent-Teacher Conference Policy The Parent-Teacher Conference Policy outlines the guidelines and expectations for parent-teacher conferences at our school. These conferences provide an important opportunity for parents and teachers to discuss a student's progress and academic performance. The following are the key points of our Parent-Teacher Conference Policy: 1. Scheduling Conferences: Conferences will be scheduled 4 times per academic year, at the end of each academic quarter. The school administration will send notifications to parents regarding conference dates, times, and procedures. 2. Attendance: Parents or legal guardians are expected to attend conferences. If a parent is unable to attend, they should contact the school to arrange an alternative meeting time or to request a phone or video conference. 3. Purpose of Conference: The primary purpose of the conference is to discuss a student's progress and academic performance. Teachers will provide information on the student's strengths, areas of improvement, and suggestions for how parents can support their child's learning. 4. Preparation: Parents are encouraged to come to the conference prepared with questions and concerns to discuss with the teacher. Teachers may also provide a list of discussion topics or ask parents to complete a survey prior to the conference. 5. Length of Conference: Each conference will be scheduled for 20-30 minutes. To ensure that each conference stays on schedule, we ask that parents arrive on time. 6. Follow-Up: After the conference, teachers will provide a written summary of the discussion to the parents. The school administration will also follow up with parents who did not attend the conference to ensure that they are informed of their child's progress. At our school, we believe that effective communication between parents and teachers is essential for a student's success. We encourage all parents to attend conferences and actively participate in their child's education. 8
Homework and Grading Policy Purpose: The Homework and Grading Policy is established to promote effective learning, communication, and fairness in the assessment of student progress. This policy outlines the guidelines for assigning homework, conducting assessments, and determining grades within the school. 1. Homework Guidelines: - Homework assignments should serve as a valuable extension of Learning Center goals, assigned when goals have not been completed for the day or when a student is falling behind on requirements. 2. Communication: - Homework assignments and due dates should be clearly communicated to students and parents via signed and returned homework slips. - Parents are encouraged to be involved in their child's homework process while respecting their growing independence. 3. Grading Scale: - Bahamas Global Academy has established a consistent grading scale that reflects performance levels. - Grading will be fair, transparent, and reflective of students' understanding and efforts. 4. Make-Up Work and Absences: - Policies for making up missed assessments due to excused absences will be communicated to students and parents. - Students should initiate the process of making up missed work promptly upon their return. 5. Extra Help and Support: - Teachers will be available to provide extra help and support to students who are struggling or need clarification. - Students are encouraged to seek help as needed to enhance their understanding. 11. Review and Updates: - The Homework and Grading Policy will be reviewed periodically to ensure its effectiveness and alignment with educational goals. - Any updates to the policy will be communicated to all parents and students. By adhering to the Homework and Grading Policy, we create a fair, transparent, and supportive environment that fosters effective learning and student growth. This policy ensures that students are evaluated based on their true understanding and effort while promoting a culture of continuous improvement. 9
Uniform Policy Purpose: The Uniform Policy aims to foster a sense of pride, professionalism, and equality among students while maintaining a focused and respectful learning environment. This policy outlines the dress code guidelines that students must adhere to while attending school. 1. General Dress Guidelines: - Students are expected to wear clothing that is clean, neat, and modest. - Clothing items must not be torn, frayed, or have holes. - Attire should not be excessively tight or loose. 2. Shirts: - Shirts must be opaque and have sleeves. - Polo-style shirts in the school colors are permitted for casual school days (Tuesday, Wednesday, Thursday and Friday). - On formal days (Monday), students are required to wear formal attire as specified by the school. 3. Skirts/Dresses: - Skirts and dresses must be of a reasonable and appropriate length, as determined by the school administration. - The school colors should be adhered to for skirts and dresses. 4. Shoes: - Students are required to wear shoes at all times during outdoor times. - Shoes with rubber soles are recommended for safety and comfort. - Students must and will be allowed to wear socks or comfortable indoor shoes for indoor or classroom activities. 5. Grooming and Personal Appearance: - Students are expected to have neatly groomed hair. - Excessive hairstyles, hair colors, or grooming accessories that disrupt the learning environment are not allowed. - Body piercings other than ear piercings are prohibited. - Tattoos and writing on the body must be covered before entering the school premises. 6. Fridays - Dress Down Day: - On Fridays, students have the option to wear their own modest and appropriate attire. - A fee of $1 is charged on these days as a fundraiser to support school programs. 7. Compliance and Consequences: - Students found in violation of the uniform policy may be subject to disciplinary actions, such as counseling, detention, or loss of privileges. - Parents will be notified in cases of repeated non-compliance. 8. Support for Financial Concerns regarding uniform: - The school administration understands that financial concerns may arise. Parents are encouraged to contact the school for support in such situations. 10
Harassment and Bullying Policy Purpose: The Anti-Bullying and Harassment Policy is designed to establish a safe and inclusive environment within the school, free from all forms of bullying and harassment. This policy outlines the school's commitment to preventing, addressing, and responding to instances of bullying and harassment among students, teachers, staff, and visitors. 1. Definition: Bullying and harassment are defined as any deliberate, repetitive, and unwelcome behavior that causes harm, distress, or fear to another person. This includes physical, verbal, social, or cyber actions that target an individual's characteristics, such as race, gender, ethnicity, disability, sexual orientation, religion, or appearance. 2. Prevention and Education: - The school will implement programs and activities to raise awareness about bullying and harassment. - Students, teachers, staff, and parents will be educated about recognizing, preventing, and addressing such behaviors. 3. Reporting Procedures: - Any individual who witnesses or experiences bullying or harassment is encouraged to report it promptly to a designated staff member. - Reports can be made anonymously if desired, and individuals will not face retaliation for reporting in good faith. 4. Investigation and Response: - Reports of bullying or harassment will be thoroughly investigated by designated staff members. - Confidentiality will be maintained to the extent possible while conducting investigations. - Disciplinary action will be taken against individuals found responsible for bullying or harassment. 5. Support for Victims: - Victims of bullying or harassment will receive appropriate support and counseling. - Steps will be taken to prevent further victimization and ensure their well-being. 6. Consequences: - Individuals found to have engaged in bullying or harassment may face disciplinary actions, such as verbal or written warnings, counseling, loss of privileges, detention, suspension, expulsion, or other consequences as deemed appropriate. 7. Prevention Strategies: - The school will implement proactive strategies to prevent bullying and harassment, including workshops, peer mentoring, and promoting empathy and understanding among students. - School staff will monitor areas where bullying is more likely to occur, such as outdoor social areas and online platforms. 8. Cyberbullying: - Cyberbullying, including online harassment, is considered a serious offense under this policy. - The same consequences apply to cyberbullying as to in-person bullying. 9. Parental Involvement: - Parents and guardians will be informed of the school's anti-bullying and harassment policy and encouraged to support its implementation at home. - Collaboration between parents, staff, and students is essential in creating a safe environment. 11
Technology and Internet Use Policy Purpose: The Technology Use Policy is established to ensure responsible, safe, and effective utilization of technology resources within the school. This policy outlines guidelines for the appropriate use of technology devices, networks, and digital resources to enhance learning, communication, and collaboration while maintaining a secure and respectful environment. 1. Acceptable Use: - Technology resources provided by the school are to be used for educational purposes, research, communication, and professional development. 2. Responsible Behavior: - Users are expected to engage in responsible and ethical behavior while using technology resources. - Actions that disrupt the learning environment, harass others, or violate the law are strictly prohibited. 3. Network Security: - Users must not attempt to gain unauthorized access to the school's network or any external networks. - All security protocols and measures must be adhered to when using school technology resources. 4. Personal Devices: - Personal devices may be used for educational purposes only as and when directed by teachers or staff. - Personal devices should not disrupt classroom activities or pose security risks. 5. Internet Use: - Internet use should be appropriate and related to educational objectives. - Accessing or distributing inappropriate, offensive, or illegal content is prohibited. 6. Privacy and Confidentiality: - Users must respect the privacy and confidentiality of others' personal information and work. - Posting or sharing personal information of oneself or others without consent is not allowed. 7. Data Management: - Proper data management practices, including regular backups, are expected to ensure the safety of digital files. 8. Social Media and Communication: - Social media and digital communication should be respectful and professional. - Cyberbullying, harassment, or any form of inappropriate communication is strictly prohibited. 9. Copyright and Plagiarism: - Users must respect copyright laws and intellectual property rights when using digital resources. - Proper citation and attribution are required when using others' work. 10. Software and App Use: - Only authorized software and apps should be used on school devices. - Unauthorized downloading or installing of software is not permitted. 11. Reporting Issues: - Any issues with technology resources, security, or violations of the technology use policy should be reported to the appropriate staff member. 12
12. Consequences: - Violations of the Technology Use Policy may result in disciplinary actions, loss of technology privileges, and other consequences as deemed appropriate. 13
Behavior and Discipline Policy Our goal at Bahamas Global Academy is to create a safe, respectful, and focused learning environment for all students. This policy sets the behavior expectations and consequences for maintaining this positive atmosphere: 1. Code of Conduct: - Treat all members of the school community with respect, kindness, and consideration. - Zero tolerance for bullying, harassment, discrimination, or disrespectful behavior. 2. Behavior Expectations: - Follow school rules in all settings, be punctual, attend classes regularly, and come prepared. - Engage in learning, participate respectfully, and follow teacher instructions. 3. Learning Center Behavior: - Disruptive behavior will be promptly addressed, ensuring a productive environment. 4. Respect for Property: - Respect school property, personal belongings, and the environment. - Vandalism, theft, or damage will not be tolerated. 5. Internet and Technology Use: - Ethical technology use on school grounds; cyberbullying and misuse have consequences. 6. Dress Code: - Students must maintain a neat and respectful appearance, no offensive clothing. 7. Academic Integrity: - Honest assignments, proper attribution; cheating or plagiarism is unacceptable. 8. Consequences: - Fair, consistent, age-appropriate consequences; from warnings to expulsion if necessary. 9. Reporting and Investigation: - Report misconduct to teachers/administrators; all reports thoroughly investigated. 10. Positive Reinforcement: - Recognize and reward respectful behavior, leadership, and improvement. 11. Appeal Process: - Students can appeal decisions within five (5) days; structured process in place. 12. Parent Involvement: - Parents are valued partners in reinforcing positive behavior and addressing issues. 13. Suspension and Expulsion: - For severe or repeated violations, suspension or expulsion may be considered. 14. Non-Discrimination: - Applies to all students without discrimination based on various factors. 14
Extracurricular Activities Policy Extracurricular activities are an important part of a student's educational experience, providing opportunities for personal growth, socialization, and skill development. Our school offers a variety of extracurricular activities to meet the diverse interests and talents of our students. These activities are listed on the activities calendar available at the start of each academic year. Sports Policy Our school is committed to promoting physical fitness and well-being. Sports are not only a great way to have fun and stay active, but they can also be a long-term path to scholarship opportunities or a professional career. All students are encouraged to participate in the sporting programs offered by the school. All programs are open to students of all skill levels, and we strive to provide a positive and inclusive environment for all. To participate in a club or activity, students must complete a registration form and obtain parental consent where applicable. Each club and activity has its own specific requirements and may have limited availability, so we encourage students to sign up early to avoid disappointment. Parents who wish to have their children participate in a sporting program with one of our schools affiliated programs may do so with the recognition that each affiliate program is a separate entity and is not a part of the school. Any decision to participate in an affiliate program is not subject to the school policy and or any liability. Parents must be aware that they are required to do their own due diligence before they make a decision. The school will not be responsible for any child being affected by any incident, injuries or occurrences whilst in the care of affiliates. Students are expected to behave responsibly and respectfully at all times and to follow the rules and guidelines set out by the school and the specific club or activity. Participants in affiliate sporting programs may be required to travel to off-site locations for practices and competitions. In this cases, parents/guardians are responsible for such enrollment and the school cannot be held liable for activities that occur outside the school ground. While participation in clubs and activities is voluntary, we strongly encourage all students to take advantage of these opportunities to enhance their school experience. We believe that these programs provide valuable learning and growth opportunities for students and contribute to the overall well-being of our school community. If you have any questions or concerns about a specific club or activity, please don't hesitate to contact the school administration. 15
Health and Safety Policies Illness Policy Our students and staff's health and well-being are of utmost importance to us. To maintain a safe and healthy learning environment, we have developed an illness policy that outlines guidelines for when students should stay home and when they can return to school after an illness. When to stay home: Students should stay home if they have any of the following symptoms consistent with pink eye, or any other contagious condition: - Fever: A temperature of 100.4°F (38°C) or higher. - Vomiting or diarrhea: Students should not return to school until 24 hours after the last episode. - Severe cough or cold symptoms: Students should stay home until symptoms have improved. - Rash: If the rash is unexplained, students should stay home until seen by a healthcare provider. - Other symptoms: Students should stay home if they are experiencing any other symptoms that could be contagious, such as sore throat or earache. When to return to school: Students can return to school after an illness under the following conditions: - Fever: Students must be fever-free for 24 hours without the use of fever-reducing medication before returning to school. - Vomiting or diarrhea: Students must be symptom-free for 24 hours before returning to school. - Severe cough or cold symptoms: Students can return to school when symptoms have improved. - Rash: Students can return to school when seen by a healthcare provider and determined to be noncontagious. - Other symptoms: Students can return to school when symptoms have improved and they are no longer contagious. If a student is absent due to illness, parents should contact the school office to report the absence and inform them of the reason for the absence. It is also recommended that students see a healthcare provider if symptoms persist or worsen. In the event of an outbreak of a contagious illness, the school will follow the guidelines provided by public health officials and will communicate with parents and staff regarding any necessary measures. We appreciate your cooperation in maintaining a safe and healthy learning environment for all students and staff. If you have any questions regarding the illness policy, please do not hesitate to contact the school office. Medication Policy Our school recognizes that some students require medication during the school day. To ensure the safety and well-being of all students, the following medication policy has been established. 16
Administration of Medication: - Parents/guardians are responsible for providing all medication and completing the necessary authorization forms prior to any medication being given to the student. - All medication must be stored in the original container with the pharmacy label attached. - Students are not allowed to carry medication with them unless they have written permission from a healthcare provider and the school administration. - Medication must be brought to the school office by a parent/guardian and picked up by the parent/ guardian or another authorized adult. - Medication must be administered by the designated staff member. Authorization Forms: - Parents/guardians must complete an authorization form for each medication that will be administered at school. - Authorization forms must include the student’s name, the name of the medication, the dosage, the frequency of administration, and any special instructions. - Authorization forms must be signed by the parent/guardian and a healthcare provider. - Authorization forms must be updated at the beginning of each school year or whenever there is a change in medication or dosage. Emergency Medication: - Students who require emergency medication, such as an EpiPen or inhaler, must have a separate authorization form completed by a healthcare provider. - Emergency medication must be easily accessible and stored in a location known to the student and designated staff member. Self-Administration: - Students who are capable of self-administering medication may be permitted to do so with written permission from a healthcare provider and the school administration. - Self-administration permission forms must be completed by the student’s healthcare provider and signed by the parent/guardian and school administration. Failure to comply with this medication policy may result in the student being unable to receive medication at school. The school administration reserves the right to make exceptions to this policy in emergency situations. If you have any questions regarding the medication policy, please do not hesitate to contact the school administration. Allergy Policy At our school, we recognize the importance of providing a safe and healthy environment for all students. We understand that some students have severe allergies that require special accommodations. To ensure the safety and well-being of all students, the following allergy policy has been established. 17
Identification of Students with Allergies: - Parents/guardians are responsible for informing the school of their child’s allergies by completing the necessary medical forms at the beginning of each school year or whenever there is a change in their child’s medical status. - Staff members will maintain a list of students with allergies and ensure that this list is readily available to all school staff. - The school administration will communicate with all staff members regarding the student’s allergies and specific needs. Allergy Action Plan: - Parents/guardians are responsible for providing an allergy action plan from their child’s healthcare provider that includes information on the type of allergy, symptoms, treatment, and emergency contact information. - The allergy action plan must be reviewed by designated staff members and shared with all staff members who have direct contact with the student. - The allergy action plan must be updated annually or whenever there is a change in the student’s medical status. In the event a child presents with a severe nut allergy, the school will designate a nut-free policy to ensure the safety and well-being of the affected student. This policy will include the following measures: - The school will be designated as a "peanut-free" and "tree nut-free" zone. - Teachers will be provided with a list of foods that contain peanuts and tree nuts and will be required to read food labels before providing snacks or food to the students. - All students will be required to wash their hands before and after meals and snacks to minimize the risk of allergen transfer. - All students will be required to store their food in designated areas to prevent cross-contamination. In the event of a student having an allergic reaction, the designated staff member will be notified, and they will follow the emergency plan outlined in the student's allergy action plan. Field Trips and Special Events: - Parents/guardians of students with allergies will be informed of any planned field trips or special events that may involve food or other potential allergens. - The school administration will work with parents/guardians and healthcare providers to ensure that appropriate accommodations are made to ensure the safety of the student. - All staff members involved in the field trip or special event will be provided with the necessary information regarding the student’s allergies and emergency action plan. All students, staff, and parents/guardians must adhere to the allergy policy to ensure the safety of all students with allergies. Failure to comply with this policy may result in disciplinary action. If you have any questions regarding the allergy policy, don't hesitate to get in touch with the school nurse or school administration. 18
First Aid Policy At our school, the safety and well-being of our students are a top priority. We understand that accidents and medical emergencies can happen at any time, which is why we have established the following first aid policy: First Aid Supplies: - The school administration is responsible for maintaining the first aid supplies, which include bandages, gauze, antiseptic wipes, and other basic first aid materials. - First aid supplies are located in the administration office and other designated areas as needed. Training: - The school administration will provide training to all staff members on basic first aid procedures, including how to respond to medical emergencies, such as seizures, choking, and allergic reactions. - All staff members and students will be required to attend a first-aid training session at least once a year to refresh their knowledge and skills. Student Illness or Injury: - In the event of a student injury or illness, the teacher or staff member who witnesses or becomes aware of the injury or illness will immediately notify the school administration or other designated first aid provider. - The school nurse or designated first aid provider will assess the situation and provide first aid as needed. - If the injury or illness requires additional medical attention, the school administration or designated first aid provider will contact the student’s parents/guardians or emergency contact to seek medical treatment. - If necessary, emergency services will be called. Emergency Response Plan: - The school has established an emergency response plan that includes procedures for responding to serious injuries or medical emergencies. - The emergency response plan is reviewed and updated annually. - All staff members are required to be familiar with the emergency response plan and to follow it in the event of an emergency. Communication: - Parents/guardians are responsible for notifying the school of any medical conditions or special needs that their child may have. - The school nurse will maintain a list of students with medical conditions or special needs and share this information with staff members as needed. - Parents/guardians are responsible for updating the school administration if their child’s medical condition or needs change. 19
Field Trip Policy Notification and Consent: Parents or guardians will be notified of upcoming field trips in advance through official school communication channels. A permission slip will be provided, detailing the purpose, date, destination, and any associated costs. It is essential that the permission slip is signed and returned by the specified deadline for a student to participate in the field trip. Supervision: Field trips will be appropriately supervised by school staff members, including teachers and additional chaperones as needed. The student-to-staff ratio will be maintained at all times to ensure the safety and supervision of students. Behavior Expectations: Students are expected to adhere to Bahamas Global Academy's code of conduct during field trips. Appropriate behavior, respect for others, and cooperation with chaperones and staff are essential. Any violations of behavior expectations may result in disciplinary action and may impact a student's eligibility for future field trips. Special Needs and Health: If a student has special needs or requires accommodations during the field trip, parents or guardians are encouraged to inform the school in advance. It is essential to update the school with any changes in the student's medical condition or special requirements. Fees and Costs: Some field trips may have associated costs to cover transportation, admission, or other expenses. The school will make every effort to keep costs reasonable and will provide information on financial assistance options if available. Field Trip Cancellation: In rare cases, a field trip may need to be canceled due to unforeseen circumstances, such as weather conditions or safety concerns. Parents will be notified as soon as possible, and alternative arrangements will be communicated if applicable. Emergency Preparedness: Staff members will be equipped with emergency contact information, and first aid supplies will be available during the field trip. Chaperones and staff will follow established safety protocols in case of any emergency. By participating in field trips, students have the opportunity to expand their horizons, build social skills, and engage with their learning in a real-world context. We value your trust in our commitment to providing safe and valuable field trip experiences for our students. If you have any questions regarding the field trip policy or a specific field trip, please do not hesitate to contact the Bahamas Global Academy office. 20
School Drop-Off and Pick-up Policy Our school's drop-off and pick-up policy is designed to ensure the safety and efficiency of student arrivals and departures. Please adhere to the following guidelines: 1. Drop-off Time: - Drop-off begins at 7:10am before the school's official start time of 8:00am. - Please do not arrive earlier, as staff may still be preparing for the day. 2. Designated Drop-off Zones: - Use the designated drop-off zones communicated to you via signage. - Follow the instructions of staff members on duty. 3. Stay in Vehicle: - Parents/guardians must stay in their vehicles during drop-off. - Students should exit the vehicle independently, when ready. 4. Speed and Safety: - Drive slowly and attentively in the drop-off zone. - Follow any traffic flow instructions provided by staff. 5. No Parking: - Do not park in the drop-off zone; it's for quick drop-off only. - If you need to park, please use the designated parking areas. 6. Consider Others: - Be courteous to fellow parents/guardians and staff members. - Do not use your mobile phone while in the drop-off/pick-up area. 7. Pick-up Time: - Be on time for pick-up; children should not be left waiting. - Follow the designated pick-up procedure. 8. Designated Pick-up Zones: - Use the designated pick-up zones indicated by school signage. - Follow the instructions of staff members on duty. 9. Stay in Vehicle: - Parents/guardians must stay in their vehicles during pick-up. - Staff will assist students to enter the vehicle safely. 10. Notify of Changes: - Inform the school in advance of any changes to pick-up arrangements. 11. Unattended Children: - Students must be accompanied by an adult during drop-off and pick-up. - If arriving on foot, ensure your child crosses the road safely. 12. Late Pick-up Fee: - A late pick-up fee of $10 will apply if children are not picked up on time. 21
School Closure and Weather Our School Closure and Weather Policy prioritizes the safety of students, staff, and families during emergencies, including adverse weather conditions. This policy outlines procedures for closures, delayed openings, and early dismissals due to weather-related concerns. 1. Decision-Making: Decisions are based on weather forecasts, local authorities, and safety considerations. 2. Notification: We'll communicate changes through texts, social media, and news stations. 3. School Closure: Extreme conditions may result in a full-day closure, with prompt parent/guardian notification. 4. Delayed Opening: Sometimes, we may delay opening to allow weather conditions to improve. 5. Early Dismissal: For rapidly deteriorating weather, we may initiate early dismissal. 6. Communication: We aim to notify by 7:00 am on the day of a change. 7. Transportation: Monitor updates on school buses through our communication channels. 8. Make-Up Days: To ensure instructional time, make-up days may be scheduled. 9. Safety Precautions: Parents/guardians should prioritize safety during inclement weather. 10. Non-Weather Emergencies: Non-weather emergencies may also lead to closures, following the same procedures. 11. Parent Responsibilities: Parents/guardians must monitor our communication channels and keep emergency contact info up-todate. 22
Conflict Resolution Policy for Parents Purpose: Our Conflict Resolution Policy at Bahamas Global Academy facilitates respectful conflict resolution among parents, guardians, and the school community. This policy aims to foster open communication, understanding, and cooperation in resolving issues that may arise. 1. Open Communication: - Bahamas Global Academy encourages respectful communication among parents, guardians, and school staff to prevent misunderstandings. 2. Direct Communication: - When a conflict arises, parties are encouraged to communicate directly to address concerns with active listening and empathy. 3. Mediation: - If direct communication does not resolve the conflict, parties may request mediation facilitated by a designated school staff member. 4. Reporting Incidents: - Incidents involving serious conflicts must be reported to the school administration or designated staff. 5. Staff Intervention: - School staff may intervene to mediate disputes impartially if direct communication does not work. 6. Confidentiality: - All parties involved, mediators, and staff members must maintain the confidentiality of discussions and outcomes. 7. Respectful Communication: - Respectful and non-hostile communication is expected, along with respect for differing perspectives. 8. Resolution Plan: - Parties may create a resolution plan outlining agreed-upon actions or changes. 9. Escalation: - If resolution is not achieved, parties may escalate the matter to the school administration. 10. Non-Retaliation: - Individuals reporting conflicts or participating in the resolution process are protected against retaliation. 11. School Involvement: - The school administration may be informed in cases involving school matters. 12. No Direct Communication with Students: - Parents and guardians are not to communicate directly with other students on campus. 13. Record Keeping: - The school may maintain records of conflict reports, mediation sessions, and actions taken. 23
Financial Policy Fee Schedule Policy A financial calendar is provided annually, outlining tuition fees and charges, ensuring transparency in financial responsibilities. 1. Payment Methods: - Tuition payments can be made online or through bank transfer. Cash payments are not accepted. 2. Late Payment Fees: - Late payment fees are communicated in advance, encouraging timely payments and deterring delays. Refer to the financial calendar. - If it is requested that tuition payments be made on a later date than the one outlined in the Fee Schedule, tuition fee payments will be prorated. 3. Non-Payment: - A non-payment policy outlines consequences, including suspension, record withholding, and legal action if necessary, as indicated on the financial calendar. 4. Refunds: - A fair and transparent refund policy covers circumstances, process, and timing. This policy is shared on the financial calendar and invoices. - We require timely and full payment to maintain the school's high standards. 5. Financial Assistance Policy - We offer financial assistance to families in need through scholarships, grants, and fee reductions. Eligibility is based on financial need, academic performance, and behavior. Application Process: Eligible families apply using our financial assistance form, providing supporting documents such as bank statements. Selection Process: A committee reviews applications, considering financial need, academic performance, and behavior. Notification and Acceptance: Decisions are communicated in writing. Awarded families sign an agreement, subject to yearly review and reapplication. 24
6. Fundraising Policy We recognize the importance of fundraising to enhance student education, well-being, and community engagement. Our policy guides all fundraising activities. Objectives: Fundraising supports school programs, community building, and school spirit. Types of Activities: We engage in various activities, including donations, events, sales, and grants. Fundraising Guidelines: - All activities comply with laws and regulations. - Approval from the school administration is required, aligning with the school's mission. - Transparency in communication of the purpose and use of funds raised. - Safety measures in place for participants. - Accountability with funds used for intended purposes. - Respect for privacy and dignity, non-discriminatory and non-offensive. 7. Reporting and Accountability: The finance office oversees fundraising activities, ensuring compliance with the policy and proper fund usage. Our policy promotes responsible, transparent, and respectful fundraising activities that enhance our students' education and well-being. Support these initiatives within our school community. 25
Student Privacy and Data Protection Policy Purpose: This policy ensures student data privacy, security, and confidentiality. It outlines data collection, storage, sharing guidelines, and compliance with laws for maintaining trust within the school community. 1. Data Collection and Consent: - The school collects necessary student info with parental consent for educational and admin purposes. 2. Confidentiality: - All student data, personal, academic, or medical, is confidential and used solely for authorized purposes. 3. Data Storage and Security: - Student data is securely stored with limited access to authorized personnel. 4. Sharing of Student Data: - Student data is shared only with legitimate need and proper authorization, with third-party agreements having data protection clauses. 5. Data Accuracy and Updates: - Parents ensure data accuracy and promptly communicate updates. 6. Online Services and Platforms: - The school selects online services/platforms adhering to data protection standards. 7. Student Work and Projects: - Student work used with consent or anonymization for educational purposes. 8. Media Consent: - Consent obtained for using student images, videos, or media for school-related purposes. 9. Data Breach Response: - Data breaches prompt notification to affected parties and mitigating measures. 10. Transparency and Communication: - Clear information provided to parents, guardians, and students about data collection, storage, and use. 11. Retention and Disposal: - Student data retained as required by law and school policies, disposed of securely. 12. Rights of Access and Control: - Parents, guardians, and eligible students can access and correct student data through the designated process. 13. Review and Updates: - The policy is regularly reviewed for effectiveness, alignment with data protection laws, and updates communicated to stakeholders. 26
Educational and Behavioral Intervention Policy Purpose: This policy ensures early identification and support for students facing behavioral or educational challenges at Bahamas Global Academy, fostering a supportive and inclusive environment. 1. Early Identification: - Promptly address concerns about a student's behavior or academic progress. - Encourage communication among teachers, staff, and parents. 2. Teacher and Staff Collaboration: - Monitor behavior and academic performance, identifying concerning patterns. - Regular meetings promote a comprehensive understanding of students' needs. 3. Counseling and Intervention: - Provide counseling or intervention services for identified challenges. - Utilize school counselors, specialists, or designated staff. 4. Parent Involvement: - Inform parents of behavioral or educational challenges promptly. - Collaborate with parents, teachers, and school counselors for holistic support. 5. Referral for Psychological Evaluation: - Refer students for a psychological evaluation when deeper assessment is necessary. - Inform tailored interventions based on evaluation. 6. Confidentiality: - Maintain strict confidentiality of student information. - Follow ethical guidelines and legal requirements. 7. Multidisciplinary Team Collaboration: - Employ a multidisciplinary team for complex cases. - Collaboratively design comprehensive intervention plans. 8. Progress Monitoring: - Regularly monitor the effectiveness of interventions. - Make adjustments based on ongoing assessment. 9. Non-Discrimination: - Equitably support all students irrespective of challenges. - Tailor support to individual needs without discrimination. 10. Parent Consent: - Obtain parental consent before initiating counseling, interventions, or referrals. - Inform parents about the purpose, process, and benefits. 11. Parent Cooperation and Impact on Examinations: - Encourage parent cooperation for student well-being and success. - Address challenges to prevent impacts on external examinations. 12. Extreme Behavior and Potential Withdrawal: - Address excessively disruptive, harmful, or extreme behavior. - Withdrawal may be considered after careful discussions with parents and professionals. 27
External Examination Policy At Bahamas Global Academy, we are committed to providing a rigorous and comprehensive educational experience that prepares our students for success in external examinations. We hold high standards for academic preparedness, and it is essential that students meet certain objective criteria before sitting these examinations. The following policy outlines the responsibilities of both the school and the students in this process: 1. Academic Preparedness - Bahamas Global Academy will be responsible for assessing the academic preparedness of students before they can sign up to sit external examinations. This assessment ensures that students have attained the necessary knowledge and skills required for the respective exam. - If a student has not met the objective criteria determined by the school by the specified date, they will not be allowed to sign up for the external examination under the school's administration. 2. Student Responsibility - Students have the responsibility to complete their assigned work for exam preparation thoroughly, honestly, and on time. This includes classwork, homework, practice exams, and any other preparation assignments. - Consistent effort in completing assignments and actively participating in exam preparation is essential to ensure a successful exam experience. 3. Payment and Refund Policy - Payment for exam fees is non-refundable under any circumstances. Once payment is made, it cannot be reimbursed, even if a student does not sit the exam for any reason. 4. Determination of Unpreparedness - If a student has significant preparation assignments outstanding, and it is determined that their lack of effort has led to unpreparedness for the examination, the school reserves the right to prevent that student from sitting the exam. - The school's decision in such cases will be based on an assessment of the student's overall preparation, involvement, and commitment to their studies. We believe that academic excellence requires the combined efforts of both the school and the students. By adhering to this policy, we ensure that our students are well-prepared and have the best chance for success in their external examinations. 28
Conclusion In closing, we want to express our sincere appreciation for being a valued part of the Bahamas Global Academy community. This parent handbook serves as a vital resource to ensure a harmonious and successful educational journey for your child. By adhering to these policies, we collectively contribute to maintaining a safe, supportive, and enriching environment where every student can thrive. We believe that effective communication, cooperation, and adherence to these policies will nurture a positive school experience for your child. As a community, we are committed to providing the best education, fostering character development, and promoting a culture of respect and inclusivity. Should you have any questions or require clarification on any of these policies, our dedicated staff and administration are here to assist you. We encourage open dialogue and collaboration as we work together to ensure your child's growth and success. Thank you for entrusting us with your child's education. We look forward to a fantastic journey of learning, growth, and achievement at Bahamas Global Academy. Warm regards, Bahamas Global Academy Administration By signing and dating the fields below I understand and agreement to the policies stated in this handbook. Parent Name: Date signed: ________________________________ ___________________ Parent signature: ________________________________ 29
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