Contents
General Information...................................................................................................................................... 5
Welcome ................................................................................................................................................... 5
.................................................................................................................................................................. 6
Mission...................................................................................................................................................... 6
Vision........................................................................................................................................................ 6
Values ....................................................................................................................................................... 6
Contact Information .................................................................................................................................. 6
Hours of Operation ................................................................................................................................... 7
Housing and Residence Life Central Office ......................................................................................... 7
Residence Halls Front Desk...................................................................................................................... 7
Housing and Residence Life Staff ................................................................................................................ 7
Desk Assistant (DA) ............................................................................................................................. 7
Resident Assistants (RA) ...................................................................................................................... 7
Residence Life Coordinator (RLC)....................................................................................................... 7
Housing and Residence Life (HRL) Office Staff.................................................................................. 8
Community Expectations.......................................................................................................................... 8
HRL expectations for community living .................................................................................................. 8
Contracts and Assignments........................................................................................................................... 8
Contract Eligibility.................................................................................................................................... 8
Contract Acceptance ................................................................................................................................. 8
Contract Cancellation................................................................................................................................ 9
Failure to Occupy...................................................................................................................................... 9
Contract Release Process .......................................................................................................................... 9
Billing and Payments ................................................................................................................................ 9
Housing Contract Cancellation Schedule ............................................................................................... 10
Meal Plan Information ............................................................................................................................ 10
Room Rates............................................................................................................................................. 10
Occupancy (Opening to Closing)............................................................................................................ 11
Room Assignment Policies and Procedures............................................................................................ 11
Students Requiring Special Needs Accommodations ............................................................................. 11
Students Returning to Campus after Study Abroad ................................................................................ 11
General Housing Policies............................................................................................................................ 12
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Checking In............................................................................................................................................. 12
Check Out Procedures............................................................................................................................. 12
Improper Check Out ............................................................................................................................... 12
Abandoned Property ............................................................................................................................... 12
Cohabitation............................................................................................................................................ 12
Door Propping......................................................................................................................................... 12
Guest Policy ............................................................................................................................................ 13
Host Responsibility................................................................................................................................. 13
Overnight Guests .................................................................................................................................... 14
Recontracting .......................................................................................................................................... 14
Lock Outs................................................................................................................................................ 13
Lost Key.................................................................................................................................................. 14
Move In Schedule ................................................................................................................................... 14
Quiet and Courtesy Hours....................................................................................................................... 14
Renters Insurance.................................................................................................................................... 15
Roommate Agreement ............................................................................................................................ 15
Room Change Process ............................................................................................................................ 15
Extended Stay Requests.......................................................................................................................... 13
Summer Housing .................................................................................................................................... 15
Winter Break Period ............................................................................................................................... 15
Living in a Residence Hall.......................................................................................................................... 16
Lost and Found ....................................................................................................................................... 18
Bed Linens/Mattress ............................................................................................................................... 16
Cable and Internet ................................................................................................................................... 16
Cleaning .................................................................................................................................................. 16
Decorations ............................................................................................................................................. 17
Furniture.................................................................................................................................................. 17
Pets.......................................................................................................................................................... 19
Prohibited Items ...................................................................................................................................... 19
Smoking .................................................................................................................................................. 20
Utilities.................................................................................................................................................... 20
What to Bring.......................................................................................................................................... 21
Window Coverings ................................................................................................................................. 21
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Laundry Rooms....................................................................................................................................... 17
Mail......................................................................................................................................................... 18
Know Your Mailing Address................................................................. Error! Bookmark not defined.
Maintenance Requests ............................................................................................................................ 19
Living with Roommates.......................................................................................................................... 18
Conflict Mediation with Roommates......................................................... Error! Bookmark not defined.
Vending Machines .................................................................................................................................. 21
Wireless Routers and Printers ................................................................................................................. 21
Painting of Student Rooms ..................................................................................................................... 19
Trash ....................................................................................................................................................... 20
Fire and Fire Alarms ............................................................................................................................... 17
Parking .................................................................................................................................................... 19
Shuttle Bus.............................................................................................................................................. 20
Jag ID Card ............................................................................................................................................. 17
Use of Hall Equipment............................................................................................................................ 20
Using Common Space............................................................................................................................. 20
Facilities Information.................................................................................................................................. 21
Heating and Air Conditioning................................................................................................................. 21
Damages.................................................................................................................................................. 21
Facility Damages ................................................................................................................................ 22
Pest Control............................................................................................................................................. 22
Room Condition...................................................................................................................................... 22
Plumbing ............................................................................................................................................. 22
Electrical ............................................................................................................................................. 22
Staff entering your Apartment or Suite................................................................................................... 22
Submitting a Work Order........................................................................................................................ 22
Emergency Procedures............................................................................................................................ 22
Emergency Preparedness ........................................................................................................................ 22
How to stay informed.............................................................................................................................. 23
Active Shooter ........................................................................................................................................ 23
Power Outage Procedures ....................................................................................................................... 24
Tornado................................................................................................................................................... 24
Hurricane/Tropical Storms...................................................................................................................... 24
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Student Conduct.......................................................................................................................................... 25
Student Rights and Responsibilities........................................................................................................ 25
Community Standards and Policies ........................................................................................................ 25
Administrative Searches ......................................................................................................................... 25
Access to Residence Hall rooms............................................................................................................. 25
Alcohol.................................................................................................................................................... 25
Other Drugs and Controlled Substances ................................................................................................. 26
Candles.................................................................................................................................................... 25
Health and Safety Checks ....................................................................................................................... 26
Cooking................................................................................................................................................... 26
Fire Evacuations...................................................................................................................................... 26
Residence Hall Keys ............................................................................................................................... 27
Personal Property .................................................................................................................................... 27
Tobacco Free Policy ............................................................................................................................... 27
Fines/Fees ............................................................................................................................................... 26
Student Conduct Procedure..................................................................................................................... 27
Appendices.................................................................................................................................................. 28
Appendix A: Community Standards ....................................................................................................... 28
Appendix B: Example of Potential Charges for Damages...................................................................... 31
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General Information
Welcome
On behalf of the Housing and Residence Life staff at Augusta University, I welcome you to our
community. We are a small, but caring, residential community serving over 1200 Jaguars. Our
housing program may be split between the Forest Hills and Health Sciences campuses, but we all
belong to one Jaguar Nation.
You have a responsibility to be an active and engaged community member. We understand that for
many this might be the first time to live away from home, and the excitement from the broad
spectrum of learning and personal development opportunities can be overwhelming for some.
As a member of our community, you are part of collective commitment to the ideals and policies for
our residences. Additionally, not only are you responsible for knowing and complying with the
policies, you are also responsible for reporting policy violations and inappropriate behavior to
housing and university staff. Policies can be found in your housing contract, the Guide to
Community Living, and the Augusta University Code of Student Life.
We hope you make the best of your academic year, and we are here to assist you in your academic
endeavors. Please let us know how we can best serve you—whether it is following up on a
maintenance request or you have a program idea—we are ready to listen.
Go Jags!
Dr. Heather Schneller
Director
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Mission
Housing and Residence Life at Augusta University provides safe and well maintained facilities that create
inclusive environments for student development and success.
Vision
Housing and Residence Life at Augusta University will be the first choice for student housing and provide
innovative residential communities that develop and empower students to be engaged citizens of the
world.
Values
Collegiality--We collaborate with our campus and other partners to foster one community at Augusta
University.
Inclusivity--We create environments that promote fairness and opportunities for self-awareness and
respect for others.
Compassion--We care for the overall well-being of others, and are invested in the positive growth of
our students and staff.
Integrity--We practice good stewardship of our time, talent, and resources.
Excellence--We are passionate about providing quality services.
Leadership--We serve our students, staff, and stakeholders with professionalism, and strive
for transparency in all of our endeavors
Contact Information
Housing and Residence Life
830 Spellman Street, Augusta, GA 30912
Phone: 706-729-2300 Fax: 706-729-2302
Email: [email protected]
Facebook: www.facebook.com/jaguarhousing
Twitter: @JaguarHousing
Instagram/ShapChat: @aug_housing
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Hours of Operation
Housing and Residence Life Central Office
706-729-2300
Monday – Friday 8:00 a.m. – 5:00 p.m.*
Residence Halls Front Desk Oak Hall University Village
706-446-5538 706-729-2319
Elm Hall
706-721-7504 Fall/Spring Fall/Spring
Sunday - Saturday Sunday – Saturday
Fall/Spring 24 hours* 9 a.m. – 12 a.m.*
Sunday - Saturday
9 a.m. – 12 a.m.* Summer Summer
8 a.m. – 12 a.m.* 9 a.m. – 9 p.m.*
Summer
9 a.m. – 9 p.m.*
*Hours subject to change during holidays and based on need
Housing and Residence Life Staff
Desk Assistant (DA)
The front desk of each residential community is staffed with desk assistants. Students have been selected
and trained to assist students with many residential needs. DAs assist residents who need to check out hall
equipment, sign for temporary keys, and report facility problems, including malfunction of laundry and
vending equipment. The DAs are supervised by the Residence Life Coordinator for their community.
Resident Assistants (RA)
Residential communities have RAs assigned to live on each floor and apartment communities have RAs
assigned to each building. RAs are carefully selected and trained undergraduates and graduate students who
have been chosen for their commitment to helping and advising a group of their peers. The job of the RA
combines many roles: activities organizer, resource person, counselor, administrator, residence educator,
community leader, disciplinarian, adviser, and friend. As a resident educator, the RA plans and implements
a variety of activities and educational programs designed to provide a positive, fun, and educational
environment in the residence halls. As a community leader, the role of the RA is not to police the residence
halls but to build community, respond to incidents and issues that create problems and challenges for the
community, and to ensure that university policies, rules, and community standards are upheld within the
residence halls. RAs assist residents in responding to conflicts, personal issues, and disagreements that
might arise within individual communities on campus. The RAs are supervised by the Residence Life
Coordinator of their community.
Residence Life Coordinator (RLC)
The Residence Life Coordinator for each community is a full-time, master’s level, professional staff
member who lives in an on-campus apartment within their residential community. RLCs work directly with
students on a wide variety of concerns and issues affecting student life in the residential communities. The
RLCs promote community development within the residence halls through staff supervision, student
development activities, offering programs, and referrals for outside assistance, behavioral interventions,
and student conduct resolution.
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Housing and Residence Life Office Staff
Staff members in the central housing office are working hard to make sure you have a transformational
housing experience at Augusta University. The director is responsible for the overall management of the
department. Staff responsible for specific areas include our assignment coordinator responsible for
managing the overall occupancy, and our business manager that makes sure all business processes and
procedures are employed in our practices. The office associate directs our communications, and the
assistant director supervises the residence life functions for the department. All work in concert to meet
our students’ needs, and to provide support for our community.
Community Expectations
Being a member of a residential community is an important part of the collegiate experience. You and the
other members of the community you live in are going through similar experiences. The decisions you
make can affect more than the space you live in. Housing and Residence Life encourages you to be proactive
as a community and hold each other accountability with those decisions. Some of which include noise,
laundry, and usage of space within the community.
Expectations for Community Living
Housing and Residence Life recognizes students living in residential communities have certain
responsibilities in their relationship to other community members and to their environment. These
responsibilities include: promoting a community environment that is open and safe to all members, ensuring
another community member’s ability to sleep and study, addressing situations or behaviors that violate the
Guide to Community Living in a respectful manner, and maintaining one’s self in a manner that is not
disruptive to the community.
Contracts and Assignments
Contract Eligibility
Undergraduate students desiring to live in University housing must maintain twelve (12) or more credit
hours per semester and/or full-time status. Graduate students desiring to live in University housing must
maintain nine (9) or more credit hours per semester and/or full-time status. Exceptions to this
requirement are those students who have written approval from the Director of Housing and Residence
Life and/or their designee.
Contract Acceptance
For Oak Hall and University Village the contract is an academic year contract, and is binding from
receipt of your contract through May 10, 2019.
For Elm Hall the contract is a 12 month contract, and is binding from receipt of your contract through
July 31, 2019.
A nonrefundable payment of $150 is required at time of application, and the housing contract is
electronically signed.
All residents must be out of their building 24-hours after their last final or by 12:00 p.m. December
14, 2018, unless they have been pre-approved for late check-out or for an extended stay over winter
break.
All residents must check-out of their building/breezeway and return their key 24-hours after their last
final or by 12:00 p.m. May 10, 2019, for the spring semester, unless they have been pre-approved for
late check-out or have a signed summer housing contract.
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Contract Cancellation
Full cancellation provisions apply under the following situations:
The following situations may be cause for contract termination by the University:
Delinquent account (non-payment)
Disciplinary action as a result of violation of the Guide to Community Living
Failure to carry twelve or more credit hours (nine or more for graduate students)
Violation of University’s Code of Conduct
Failure to make academic progress
In addition to all rights contained herein of cancellation, declaration of default, or termination, the
University reserves the right to cancel this contract without cause thirty (30) days after mailing written
notice of cancellation to the student at most recent address supplied to the University by the student.
Notice will be mailed by certified mail, return receipt request. If the University elects cancellation under
this provision, the University will refund any money due to the student according to the refund provisions
of the contract.
Failure to Occupy
Residents must check into the space or deliver written notice of delayed arrival to the university by 9 a.m.
on the first day of classes of the first academic term of residency. The university reserves the right to
cancel the contract and/or reassign the space to another person if the resident does not comply.
Cancellation by the university, under this clause, will not release the resident from their obligation to pay
all fees from the contract for the length of the contract.
Contract Release Process
Full Cancellation. To cancel the Housing Contract, resident must submit a completed Housing Cancellation
Form available at the Housing and Residence Life website (www.augusta.edu/housing). Except as
described in the section below (No Cost Termination), a Resident’s cancellation of this Housing Agreement
will result in accruing certain cancellation charges as described in Schedule B of the Housing Contract.
No Cost Termination. Resident may cancel his/her Housing Agreement without cancellation charges upon
submission of supporting documentation evidencing one of the following occurrences during the Term:
a. Graduation;
b. Call to active military duty;
c. Marriage;
d. Birth of a Resident’s child;
e. Enrollment in a University-sponsored study abroad program or affiliated academic
internship;
f. Approved medical withdrawal from the University; or
g. Death of Resident
Any Resident cancelling for one of the reasons covered by this subparagraph will remain responsible for
payment of the Housing Fee on a pro-rata basis through the date of cancellation.
Billing and Payments
All housing charges are posted on a student’s POUNCE account and are due by the posted university due
date for each semester. Past due balances will result in a hold placed on a student’s POUNCE account, and
can result in dropped class schedules and eviction.
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Housing Contract Cancellation Schedule
By Spring Commencement Date: No penalty and $150 application fee is refunded.
After Spring Commencement to First Business Day in July: Loss of application fee plus an additional $500
cancellation fee.
Between Second Business Day in July to Move-In Day: Loss of application fee plus an additional $1000
cancellation fee.
Day after Move-In: Contract is binding for full academic year.
Meal Plan Information
Basic Meal Plan: $1,715
Minimum required plan for all undergraduate housing students living in Oak Hall. Plan includes $350
in Flex Dollars. Students choose any 10 of the 19 meals served per week in Atrium Dining Hall, or use
Flex Dollars in other dining locations. Students may choose to upgrade to Jaguar Blue or Gold Plans.
Jaguar Blue Plan: $1,920
Plan includes $350 in Flex Dollars. Students choose any 12 of the 19 meals served per week in Atrium
Dining Hall, or use Flex Dollars in other dining locations.
Jaguar Gold Plan: $2,260
Plan includes $350 in Flex Dollars. Students choose any 19 of the 19 meals served per week in Atrium
Dining Hall, or use Flex Dollars in other dining locations.
University Village Upper‐class Plan: $300
Minimum required plan for Upper‐class residents living in University Village. Allows $300.00 Flex
Dollars in dining locations.
Room Rates
Elm Hall Rates 2018 - 2019
Studio Apartment $4,950 per semester
1 Bedroom Apartment $5,400 per semester
2 Bedroom Apartment $4,750 per semester
Oak Hall Rates 2018 - 2019
Double Occupancy Suite $2,900 per semester
Single Occupancy Suite $3,400 per semester
Required Meal Plan $1,715 per semester
University Village Rates 2018 - 2019
4 Bedroom unit $2,900 per semester
2 Bedroom unit $3,500 per semester
Required Meal Plan $300 per semester
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Occupancy (Opening to Closing)
Residents living in Oak Hall and/or University Village will agree to a contract that covers the period of
August 12, 2018 and will expire at 12:00 noon on the day following the student’s final exam for the spring
semester or until 12:00 noon on Wednesday, May 10, 2019, whichever comes first.
Residents living in Elm Hall will agree to a contract that covers the period of August 1, 2018 and will
expire at 12:00 noon on July 30, 2019.
Augusta University offers a limited number of summer housing options after May 10, 2019. Contracts for
summer housing options will be available online in March. Please visit our website or contact the Housing
and Residence Life Office in Oak Hall for more information.
Room Assignment Policies and Procedures
Room assignments are managed through our housing information management system, and all information
related to the process is housed on the departmental website and the Housing Student Portal. Students must
complete a housing application prior to participating in the room selection event. Additionally, students
will not be allowed to move into a residence prior to signing a housing agreement, and having the
assignment processed through the information management system.
Students Requiring Special Needs Accommodations
Students needing special accommodations in order to have full and integrated access to on-campus housing,
may contact Testing and Disability Services to request an accommodation.
Examples of housing accommodations include, but are not limited to:
ADA compliant rooms
Single occupancy rooms
Room and furniture modifications
Meal plan modifications
Service or emotional support animals
Housing accommodations must be reasonable and relate to students’ disability and address their functional
limitations.
Testing and Disability services, Housing and Residence Life, and Dining Services work closely together to
ensure accommodation needs are appropriately implemented for students with disabilities living on campus.
Testing and Disability Services
Office: 706-737-1469
http://www.augusta.edu/tds/
Students Returning to Campus after Study Abroad
Students planning to return to on-campus housing after completing a study abroad semester can complete
a housing application online for the semester they would like to move back onto campus.
Students leaving campus at the end of the fall semester to participate in a spring study abroad program
should meet with their Residence Life Coordinator to arrange appropriate check-out procedures. These
students would have to submit documentation of their program to the Housing and Residence Life office
and have the documentation confirmed by the Study Abroad office, for their contract to be voided and no
penalty to be applied. Housing and Residence Life will require verification through the Study Abroad office,
and the Assignments Coordinator may require additional documentation depending on the situation.
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General Housing Policies
Checking In
Check-in involves several steps which typically include:
Complete and sign
o Emergency Information Card
o Key Registration Card
o Vehicle Registration Form (University Village only)
Check-Out Procedures
At the end of the spring semester, residents will schedule a check-out appointment via the Housing Portal.
Check-out appointment must be 24 hours after final exam or before 12:00pm on May 10, 2019. More
information will be provided at closing meetings in each community and through your Augusta University
email address.
If a resident is moving out of their assigned room before the end of the spring semester, the resident needs
to contact the Residence Life Coordinator of their community to schedule a move-out appointment.
In order for a resident to complete the check-out process the resident must remove all belongings from
their assigned space and ensure the space is clean. At the time of the check-out appointment, a Housing
staff member will inspect the room to document any damages, and ensure all belongings are removed
from the space. During the inspection the resident will turn in all keys assigned during the check-in
process (mailbox and room keys). At the end of the check-out appointment the Housing staff member will
invalidate the resident’s access to the room.
Improper Check-Out
Failure to properly check out will result in an improper check-out charge of $75. This charge is in addition
to any damage charges, losses, cleaning charges, or room assessment. Failure to return your key(s) will
result in $125 bedroom lock change and $25 mailbox lock change fee.
Abandoned Property
All personal property must be removed from University housing at the time of check out or contract
termination. Personal property that remains after an official check-out deadline is considered abandoned
and will be removed and disposed of by the University. Students will be charged for the disposal of
abandoned property.
Residents are responsible for the removal of trash in and around their apartment or suite. Leaving trash
outside apartments or in hallways is prohibited. Charges will be assessed to student accounts for improper
trash disposal.
Cohabitation
Cohabitation is defined as a person staying in an apartment or suite for more than two (2) consecutive
nights, or other patterned behavior that is intended to allow an individual to stay beyond visitation hours.
Living or staying for any pattern of time in an apartment or suite without an official contract for that
particular space will be considered cohabitation. Non-registered guests can be considered as an instance of
cohabitation. The resident who allows cohabitation to occur can he held accountable. Students found
responsible for a violation of the cohabitation policy may be charged a disciplinary fine, charged for use of
the facility, or charged for each night the non-contracted person spent in residence.
Door Propping
Propping doors is a security risk to the community. Students found propping exterior and/or interior doors
in a community will face a violation of Community Standards and disciplinary fines may apply.
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Extended Stay Requests
Residents who need to stay beyond the last day of semester may complete a request to stay late. These
requests are located at the front desk/clubhouse of their community. Please remember that this is only a
request and is subject to approval by Housing and Residence Life staff.
See Winter Break Period for more information about staying late at the end of the fall semester.
Guest Policy
Having guests is a privilege, not a right. A guest is defined as anyone who is not an assigned resident of
that specific room, apartment or building. Guests are typically welcome to visit at any time of the day. All
guests who do not live in the building (including Augusta students or residents form another residential
community) must be signed in to the guest register by a resident. Guests must provide state government or
Augusta University-issued photo identification in order to be registered at the front desk. Guests who do
not have photo identification will not be allowed to enter the residential community, no exceptions. The
desk receptionist will verify the identity of the guest and document their name in the guest register before
allowing the visitor beyond the lobby. The host’s ID will be recorded to record the date, time and room
number.
Residents must escort and sign their guests in and out of their building. Failure to sign-out a guest at the
time of departure may result in the potential loss of guest privileges.
Each resident may sign in a maximum of two (2) guests at any given time, unless Housing and Residence
Life professional staff grants prior approval. Student housing staff reserves the right to prohibit guests from
one specific hall or the entire residential community. Housing and Residence Life reserve the right to
suspend community-wide or building-specific guest privileges at any time if it is felt this is in the best
interest for the safety of the residents.
Host Responsibility
The host may be personally and financially responsible for the actions and behaviors of all of their
guest(s). The host is responsible for informing guest(s) of the policies and procedures of on-campus
housing. Guests must abide by university and residential policies and procedures at all times. The host is
accountable and may be subject to disciplinary action if their guest violates a policy or procedure.
Guest(s) who exhibit inappropriate behavior may be required to leave on-campus housing. Resident(s)
must be physically present when signing guest(s) in and out at the front desk. Housing staff will not escort
a guest into units without a host present. The resident host must accompany guest(s) at all times.
Resident(s) found to have invited guest(s) into their residence without following these procedures are
subject to disciplinary action.
Lock Outs
If a resident is locked out of their apartment, the student should go to the front desk or clubhouse of the
community where they live for a member of the Housing and Residence Life staff to assist the resident in
gaining access to their space.
If a resident is locked out of their residential community’s apartment or suite between the hours of 5 p.m.
and 8 a.m., the resident can contact the Resident Assistant On-Call of their community to gain access to
their room.
There is no charge for the first two (2) lock outs of an academic semester for each resident. The third and
subsequent lock outs of the semester will result in an administrative fee placed on the student’s POUNCE
account.
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Lost Key
If a resident loses their Jag ID, they should report the loss to the front desk/clubhouse of the community
where they live. Residents must report the loss card to the JagCard Office located on the Summerville or
Health Science campus and purchase a replacement card.
If a resident loses their bedroom key, they should report the loss to the front desk/clubhouse of the
community and a staff member will request a new key for the resident. Replacement keys are subject to a
$125 fee and will be added to the students POUNCE account.
Replacement Jag IDs are subject to a minimum charge of $20 that will be added to the students POUNCE
account. Please refer to the Jag ID office website for their charge schedule:
http://www.augusta.edu/jagcard/terms.php
Move-In Schedule
For the academic year beginning, Fall 2018, early check in is only available to those students who receive
approval from Housing and Residence Life.
Check-in for Professional & Graduate students moving into Elm Hall: August 12, 2018
o Check-in for Elm Hall is program dependent. Information is emailed specifically to Dental
and Medical students whom require an earlier check-in date.
Check-in for students moving into Oak Hall: August 10 - 11, 2018
Check-in for students moving into University Village: August 12, 2018
Overnight Guests
Residents are allowed to host overnight guests after discussing with their roommate(s). However, the
length of an overnight guest’s stay must be no more than two (2) consecutive nights. Overnight guest(s)
must wait at least 14 days before visiting the same room overnight again. This limitation is designed to
prevent abuse of roommate rights. An overnight guest is defined as anyone who is not a resident of a
particular room, which includes resident(s) from the same residential community. Residents found
violating this policy may be subject to disciplinary action. A student whose housing agreement has been
judicially canceled may not be a guest in on-campus housing. Guests may not stay in unoccupied beds
without the consent of the resident whose bed is to be used. Minors are considered guests and must be
signed in. No minor under the age of five is permitted as an overnight guest.
Residents living in University Village are not required to sign-in guests at the clubhouse, but are expected
to follow the guideline of no more than two (2) guests per resident in an apartment at any given time.
Overnight guests should stay for no more than two (2) consecutive nights. As in all residential
communities, overnight guests at University Village must wait at least 14 days before visiting the same
room or apartment overnight again.
Quiet and Courtesy Hours
Violation of quiet and/or courtesy hours is considered disorderly conduct. Courtesy hours are always in
effect. Community residents and/or Housing and Residence Life staff reserve the right to ask people to
observe courtesy hours at all times. Quiet Hours are:
Sunday – Thursday: 10 p.m. – 8 a.m.
Friday – Saturday: 12 a.m. – 8 a.m.
*24-hour quiet hours begin at 12 a.m. on Reading Day.
Re-contracting
Re-contracting for the next academic year starts in the spring semester. Information will be sent to the
student’s official Augusta University email address, and it will detail the steps regarding the process.
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Housing agreements do not roll over from the previous year, so it is important to re-contract early to
ensure your space for the coming academic year.
Renter’s Insurance
Augusta University strongly advises that personal renter’s insurance be purchased by students living in
housing. AU shall not be directly or indirectly liable for loss or theft of personal property, or for damage or
destruction of such property by fire, water, or other causes. Check your family’s homeowner insurance
policy; college students living on campus may be covered.
Roommate Agreement
The goal of the roommate agreement is to promote proactive communication between the residents. All
residents are required to complete a roommate agreement in conjunction with their roommates by the end
of the second week of the fall semester and/or within 7 calendar days from receiving a new roommate. You
and your roommate(s) should talk through the information and establish rules or standards for living
together. Topics covered include noise, cleaning, temperature, guests, and sharing of items. Resident
Assistants are required to facilitate these discussions to ensure all residents’ needs are being heard.
Room Change Process
If during the year a resident would like to transfer rooms they will need to contact the Residence Life
Coordinator of their community. The RLC will discuss the charges and fees associated with changing
rooms. This includes a $100 room transfer fee along with any increase in rent (if applicable). All charges
must be paid in full before the resident is allowed to move into the new space.
After the student pays the room transfer charges in full, the student will coordinate with the RLC a room
change appointment. Residents will typically get one weekend (start on Friday and be completed by
Monday) to complete the room transfer. During non-traditional room changes, residents are provided 48-
hours to complete the room transfer.
Summer Housing
University housing is available during the summer terms. Students wishing to reside in summer housing
must do the following:
Be enrolled in summer courses.
Complete a Summer Housing application online.
Adhere to all policies and procedures as outlined in the 2018 - 2019 Housing and Residence Life
contract.
Relocate to the designated summer housing area within 48-hours of being notified by Housing and
Residence Life of summer space availability.
Winter Break Period
For residents living in Oak Hall and University Village campus housing will be closed from 12:00 p.m.
December 14, 2018 through January 6, 2018.
Residents of those communities must for the following prior to December 14, 2018:
Clean their apartment/suite thoroughly
Unplug all electrical appliances, except for stoves, dishwashers, and University-provided
refrigerators
Remove any belongings from a vacant spot in the apartment/suite to accommodate new residents
moving in for the spring semester
Turn heater to LOW
Remove all perishable food items from cabinets and refrigerators
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Students wishing to stay during the winter break period must sign up by November 30, 2018, and provide
a compelling reason and documentation to remain in housing during the break period. Approvals have
included requests such as involvement in University- sponsored events and international residency. Any
residents approved to stay over winter break will be charged a fee. Housing rates are based on occupancy
during the semester and do not cover the winter break period.
Living in a Residence Hall
Bed Linens/Mattress
Residents must provide their own bed linens. Twin size extra-long beds are provided in Oak Hall and
University Village. Full-size beds will be provided in Elm Hall for Graduate/Professional students.
Residents may not bring their own mattresses.
Cable and Internet
Basic expanded cable is included in the housing rate and is provided in each housing apartment and
residence hall suite. No additional cable services are provided by Housing and Residence Life.
A cable outlet is located in the common area of all room styles. Please report any problems with cable to
MyResNet at 1-855-377-4162.
Cleaning
Residents must provide their own cleaning supplies and are responsible for cleaning their own space as well
as common areas in suites and apartments. Each resident is expected to maintain their living space in an
orderly and sanitary condition. Residents who occupy a room, apartment, or suite with a bathroom are
responsible for cleaning the bathroom.
Each resident is responsible for removing trash from the room, apartment, or suite and placing in the
designated disposal area; mirrors must be remain free from build-up; sinks including faucet, basin, pipes,
and countertops must remain free from soap scum, mildew, and build-up; shower walls and floor must
remain free from soap scum, mildew, and build-up; shower curtain must remain free from soap scum,
mildew, and build-‐up; toilet including walls and floor must remain clean; general floor area must remain
free from dirt, mildew, and build-‐up; carpeted areas should be vacuumed, and garbage must be disposed
of properly. It is also the resident‘s responsibility to acquire the supplies for cleaning. If the University
becomes aware of unsanitary conditions resulting from a student failing to maintain the room, apartment,
or suite, Housing will clean the space. The resident will be charged a cleaning and/or damage fee, which
will be applied to the student's POUNCE account.
Depending upon how the University and/or other students are affected by the persistence of disorderly and
unsanitary conditions in a student's room, the University reserves the right to cancel the resident’s Housing
Contract and refuse an assignment for future contract periods. If a resident’s room is not clean before check-
out at the end of the academic year, they could be charged for excessive cleaning.
Conflict Mediation with Roommates
An integral part of community living is learning to resolve concerns and issues in an appropriate and
effective manner. Conflict is a part of life. Dealing with conflict as a student can be challenging, especially
when the conflict is with someone you interact with each day. When trying to address a concern, or resolve
a conflict, here are some things to keep in mind:
When a conflict arises, talk with the other party regarding your concerns. Chances are they may
not even know their behaviors are affecting you.
Try not to procrastinate from resolving the problem. Avoiding conflicts usually means they will
escalate and become more difficult to address later.
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Find a time and place when and where you will both be able to comfortably and openly discuss
your concerns.
If you are uncomfortable speaking with your roommate regarding a conflict, contact someone neutral who
can assist you in your approach or help you think through your options. Some resources to assist you
include: Resident Assistants (RA) and Residence Life Coordinators (RLC).
*Confidentiality cannot be promised in matters relating to discrimination, sexual harassment, retaliation,
or relating to serious misconduct or crime, or if there is imminent risk of serious harm*
Decorations
Residents are allowed to hang pictures and posters in their apartments and residential suites. Housing and
Residence Life strongly encourages residents to use 3M Velcro Command Strips. Large nails, staples,
screws, wall anchors, poster putty, or tape on walls or doors inside or outside are prohibited. Residents who
repair damage they have made to walls or ceilings may be subject to damage charges.
Fire and Fire Alarms
The threat of fire exists everywhere we go and can happen at any time. Knowing what to do is critical. The
first thing you should become aware of are the emergency evacuation routes available to you. In your
residence hall or apartment, you should learn a primary and a secondary exit route.
When the fire alarm sounds, do not wait around to see if it is just burned popcorn or a real fire. If it is a real
fire, seconds matter. In addition to the law, it is Augusta University policy that everyone evacuates when
the fire alarm sounds. As you leave your room, close our door and proceed to the exit at a steady pace. Do
not run. Always use the stairs when evacuating. Do not use the elevator. Once outside, move away from
the building to your designated evacuation point. Remember, the Fire and Police Departments will be
responding and will need a clear path to the building and the door.
Furniture
All Housing and Residence Life facilities are fully furnished. Due to limited space in housing, furniture
may not be removed from student apartments or residence hall suites. Residents will be charged a $25
fine/day for each piece of furniture that has been removed from the apartment/suite.
Jag ID Card
The Jag ID Card will be used as your primary way to access the community your live in. In University
Village your Jag ID card will give you access at the front gate as well as the front door to your apartment.
For Oak and Elm Halls, the Jag ID Card will be a resident’s only way to access the exterior of the buildings
as well as the resident’s key to the front door of the rooms.
You should carry your Jag ID Card with you on the Summerville and Forest Hills campuses. It must be
displayed at all times when you are on the Health Sciences campus.
Laundry Rooms
Located throughout the residential communities are several laundry machines for your use. All machines
are free to use for residents. Laundry machines are open for use 24/7
Oak Hall: located in the middle of the floors
Elm Hall: located across from stairwell 2
University Village: Located in the clubhouse
Residents are encouraged to not leave laundry unattended. Housing and Residence Life will not be
responsible for any items lost, stolen or damaged.
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Housing and Residence Life utilizes a machine tracking apps. You can track when your laundry has
completed its cycle or when machines become available for you to use. Any resident(s) allowing guest(s)
to use any services provided to residents only, will meet with Housing and Residence Life staff for theft of
services and may incur fines/charges.
Living with Roommates
It is likely the first person you meet on this campus will be your new roommate. This meeting will be a
great learning experience in and of itself because you will be sharing the space in which you sleep, study,
hangout, and relax.
Having a great experience as roommates requires, communication, openness, honesty, respect and
flexibility. Communicating upfront about each other’s needs, schedules, and concerns is very important to
creating a positive living environment. A Roommate Agreement is an excellent way for all occupants to
understand each other and serves as a tool for discussing issues that may arise later in the semester. From
sharing clothes to having visitors—it is important that ground rules are established as soon as you both
move in. Remember: RESPECT of each other as individuals is KEY!
Lost and Found
Lost and Found is located at the front desk/clubhouse of each community. All Lost and Found items are
donated and/or destroyed at the end of each semester.
Mail
Mail service on campus is provided to residents. It is important for you to read the following information
so you can be sure to get your mail and your packages in a timely and efficient manner.
The hall name does not go in the address. The student puts their name on the top line and uses the address
of the community for the second line. The third line indicates which mailbox the student has been assigned.
If you do not know which box is yours, go the front desk/clubhouse of your community and confirm your
box number.
Elm Hall Oak Hall University Village
Resident’s Name Resident’s Name Resident’s Name
840 Spellman Street 830 Spellman Street Apt. # Jaguar Way
Box # Box # Augusta, GA 30909
Augusta, GA 30912 Augusta, GA 30912
Every student will be assigned a mail box key for the room that they occupy. Residents living in
University Village will be assigned one mailbox for the entire apartment, but each person will have a key
for the mailbox. Residents living in Oak and Elm Halls will have their own mailbox assigned to them
based on their room assignment.
Mail will be sorted and placed in the boxes no later than 5 p.m. Boxes can be checked during the hours
the front desk/clubhouse is open. Packages from all carriers (FedEx, USPS, DHL, and UPS) are received
by the front desk/clubhouse and stored in the Jaguar Park mailroom or UV Clubhouse. Carriers do not
make deliveries on Saturday or Sunday, holidays or any other day the University is closed. Carrier will
deliver the next available business day. A resident’s Jag ID will be required in order to pick up packages.
Packages not picked up from the Jaguar Park mailroom or UV Clubhouse within five (5) business days of
receipt will be returned to sender. The five (5) business days are calculated from the date Housing and
Residence Life sends you an email notification to your Augusta University email address. Any
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extenuating circumstances/ explanations should be submitted to Housing and Residence Life at
[email protected].
Suggestions/Information for you:
1. If you believe you do not receive mail room updates/ package pick-up emails from Housing and
Residence Life, please check your Junk/Spam folders and/or contact Housing and Residence
Life.
2. Make sure you read emails in their entirety, so you are aware of pick-up times, changes, or other
pertinent information that you may need.
3. Package pick-up hours are from Monday – Friday from 5:00 p.m. – 9:00 p.m. (except on holidays
when the office is closed).
Maintenance Requests
A maintenance request is a request for something to be fixed in your room, on your floor/breezeway, or
anywhere in the community. It can be something as simple as replacing a light bulb or putting your dresser
drawers back on track, to fixing a leak in the restroom, or replacing a broken window. Unless it is damage
that you caused intentionally or unintentionally by playing games or activities, there is no cost to you to
have the maintenance personnel make the necessary repairs.
To submit a Maintenance Request, please go to: http://www.augusta.edu/housing/maintenance.php for
Jaguar Park (Oak and Elm Halls). For submitting a Maintenance Request at University Village, please come
to the UV Clubhouse and/or call 706-729-2319.
By submitting a maintenance request, you authorize University housing staff and maintenance personnel to
access your room and/or apartment in order to make repairs. Students in the hallway and those with open
room doors should dress appropriately.
Painting of Student Rooms
Students are not allowed to paint residence hall room or apartments themselves.
Parking
All students parking motor vehicles on campus must register their vehicles with Parking and Transportation
Services. For student parking regulations visit the Parking and Transportations Services website at
augusta.edu/parking or call 706-721-2953.
Pets
Animals are not allowed. Only small fish are allowed in residential communities. Aquariums must be 10
gallons or less. Any resident requesting a service or emotional support animal accommodation needs to
contact Testing and Disability Services with Augusta University.
Prohibited Items
There are items that are prohibited in the residential communities.
Pets
Electric, charcoal, or gas grills
Dartboards
Halogen lamps
Alcohol (if under 21 years of age)
Weapons of any type
Ammunition and explosives (fireworks, pellets, etc.)
Candles (with or without wicks), candle wax warmers, any wax items, and incense
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Paintball guns
Drugs (Controlled Substances)
Drug and alcohol paraphernalia
Space heaters
Extension cords
Holiday lights
Bed-risers
Canopies over beds (no items are allowed to be hung from ceiling)
Wireless routers
Window air conditioning units
Shuttle Bus
Teal Route: Teal Route - Provides service between the Health Sciences, Summerville, and Forest Hills
Campuses. There are five stops: Goss/Spellman Lane, Allgood/Science Hall, Christenberry Fieldhouse,
University Village and University Hall. The shuttles will visit each stop approximately every 10 - 12
minutes Monday - Thursday, 7:00 am - 11:00 pm and Friday 7:00 am - 6:00 pm.
Gold Route: Service for the southern areas of the Health Sciences campus. Operates weekdays except on
official Augusta University holidays, 5:30am - 9:00pm. There are seven stops: Moore Ave (Lot 69), Parnell
St., AUMC (Harper St.), Health Sciences Bldg., Laney Stadium, Goss Lane, and the Dental College of
Georgia. The shuttle visits each stop approximately every 7 minutes between 5:30am and 8:00am and every
11 minutes 8:00am - 6:00pm.
*Shuttles generally do not operate when classes are cancelled due to inclement weather.*
Track the transit busses and get up to date schedule and route information. Download the Smart Traxx App.
Available for iOS and Android Devices.
Smoking
Augusta University is a tobacco-free campus. Smoking is prohibited in all campus facilities. For the full
University policy, see http://www.augusta.edu/tobaccofree/gru-policy.php
Trash
In Elm and Oak Halls trash chutes are located on every floor in the designated trash rooms. They remain
open 24 hours a day unless there is a temporary jam or circumstances warrant closing them. Residents of
University Village should dispose of trash in the designated exterior dumpster locations.
Use of Hall Equipment
Each community has a variety of items that can be rented for use within the community. Residents need to
come to the front desk/clubhouse of their community to rent this equipment. Equipment includes TVs, carts,
and games. Residents will give a staff member working at the front desk their Jag ID in exchange for usage
of the hall equipment.
Using Common Space
Part of being a residential community is sharing spares. When a resident uses a common space (laundry
room, study spaces, etc.) please respect that individuals will want to use the space after you are done. Please
remove all trash from the space and return the furniture to the layout provided in the space.
Utilities
All costs for utilities (electric, internet, water, basic expanded cable, sewage) are included in student
housing rates. The University pays these utilities as a convenience for the student. Residents, who abuse
this convenience by running the air conditioning with doors and windows open, leaving water running, not
reporting water leaks, etc. may be charged the extra costs associated with this abuse or neglect. Residents
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can also face fines/disciplinary action for this behavior. These utilities are for residents only. Residents
found allowing non-residents to use services exclusively for Housing and Residence Life residents will be
receive a trespass warning and removal of guest privileges. In addition, the resident and non-resident(s)
may face disciplinary and fines for theft of services.
What to Bring
Suggested Electronic Items
Laptop/charger
Cellphone/charger
Personal Items
Clothing (only what you need)
Bed linens
Pillows, mattress pad
Towels, washcloths, bathmat
Personal toiletries
Medicine/prescriptions
Glasses/contacts
School supplies, flash drive, backpack
Flashlight, surge protector
Window Coverings
Blinds are provided for windows in residence hall suites and apartments. Blinds may not be removed.
Curtains are allowed if hung using tension rods only. Window dimensions can vary slightly from building
to building so it is recommended you wait until after your move in to measure for curtains.
Wireless Routers and Printers
Wireless routers are not allowed in Housing and Residence Life communities.
Wireless printers that communicate in the 2.4 of 5 Gigahertz (GHz) frequency are not allowed in Housing
and Residence Life. If a printer supports wireless communication and a wired connection, the printer is
permitted only if the wireless communication is disabled.
Students found in possession of prohibited devices, will face progressive disciplinary action.
Vending Machines
Vending machines are located in each community. For vending machine refunds or other issues with the
vending or ice machines, please contact the customer service number on the machine.
Facilities Information
Air Conditioning and Heating
When leaving for 24 or more hours during winter or cold weather, make sure that the heat is on and that
the thermostat is set to 68 degrees.
When leaving for 24 or more hours during warm weather, make sure that the air-conditioning is on and
that the thermostat is set to 74 degrees.
Damages
It is the resident’s responsibility to report any damage to their apartment or suite. Failure to do so may
result in the assessment of damage charges.
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Electrical
If you suspect that a breaker in your apartment or suite may have been tripped, do not try to reset the
breaker. Your RA can help you. If they are not available call the RA on Duty of your community.
Facility Damages
Residents are liable for all damages to their apartment or residence hall suite incurred by the resident or
their guests. During check-out, Housing and Residence Life will assess damage charges to individual
POUNCE accounts throughout the academic year fir any damaged or vandalized property. Final charges
will be determined by a walk-through by Housing and Residence Life and Facilities staff.
Pest Control
Pest control is considered primarily the responsibility of the resident. There are some basic things you can
do on your own to decrease the likelihood of contracting a pest problem. The easiest way to prevent a pest
problem in your apartment or suite is to keep your living area clean and uncluttered. Keep all food in
sealed containers; open food is an invitation for uninvited pests. Vacuum and/or sweep floors regularly. If
you believe you have a pest problem please submit a work order for the issue to be addressed in an
appropriate manner. (See Maintenance Requests on page 19) Repeated treatment response or need for
pest control due to resident lack of care and/or cleanliness will be billed directly to the resident via their
POUNCE account.
Plumbing
If you have a clogged drain in sinks, tubs, or toilets, plunge hard several times with your plunger. If your
toilet is overflowing, shut off the water supply behind the toilet tank. Call the RA on duty, immediately
and remain calm. Clean up of the water is the resident’s responsibility. No sanitary items, paper towels, or
anything but toilet paper should be flushed down the toilet.
Room Condition
It is the resident’s responsibility to report any damage to their apartment or suite. Failure to do so may
result in the assessment of damage charges.
Staff entering your Apartment or Suite
Maintenance staff will enter apartments and residence hall rooms in the absence of residents in order to
conduct routine maintenance, repairs, and respond to emergencies.
Staff members may enter an apartment or suite to preform Health and Safety inspections during the year.
Residents will be contacted when these inspections will happen and will knock on doors prior to entering.
Submitting a Work Order
Residents who live in Elm or Oak Hall may submit a work order request through the Housing and
Residence Life website (http://www.augusta.edu/housing/maintenance.php).
Residents who live in University Village, can bring their issue to the front office or call 706-729-2319.
Maintenance, custodial, or pest control problems that are from resident neglect of their apartment or suite
will be charged to the resident(s).
Please note that work orders is only for maintenance issues. If you need assistance with Internet or cable
TV, please contact MyResNet at 1-855-377-4162.
Emergency Procedures
Emergency Preparedness
It is recommended that you have the following items for a basic disaster supplies kit:
Water, one gallon per person per day, for at least 3 days
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Food, at least a three-day supply of non-perishable food
Battery powered or hand crank radio and a NOAA Weather radio with tome alert and extra
batteries for both
Flashlight and extra batteries
First aid kit
Whistle to signal for help
Dust mask to help filter contaminated air
Moist towelettes, garbage bags, and plastic ties
Wrench or pliers
Manual can opener
Local maps
Cell phone with chargers
How to stay informed
Augusta University will keep students informed via Jaguar ALERTS and social media outlets such as TV,
radio, Twitter, and Facebook.
Important Phone Numbers 706-721-2911
Public Safety (emergency)
Public Safety (non-emergency) 706-721-8257
Housing and Residence Life 706-729-2300
Richmond County Police Dept. 9-1-1
Richmond Country Fire Dept. 9-1-1
Augusta Health 706-721-2273
Active Shooter
If you hear shots or see weapons:
If you are outside and hear gunshots immediately seek shelter in another building or escape to a
safe area away from the sounds of the gunshots.
Call 9-1-1 immediately,
Trust your instincts. Lock the doors; cover door windows if possible. Set your cell phone on
vibrate or silent.
If you are present where a shooter is active: remember A.D.D.
Avoid
Leave the area immediately. If necessary, break windows or glass to get out of the area.
Run in the opposite direction of the disturbance or shots, cover your head with books or other items for
protection. Do not stop running until you are in a safe area.
If Public Safety are in the area, listen and comply with all of their commands. Raise your hands or keep
them in plain sight so you are not perceived as a threat to the police.
Deny
If you choose to stay in your room do not leave until instructed to do so by a police officer.
Lock the door.
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Stay away from and below any windows.
Position furniture or other items in front of the door. Turn off the lights and call 9-1-1.
Defend
If the first two options do not work, defend yourself and those around you. Utilize any objects available to
you to distract or interrupt the actions of the shooter.
Stay low to the ground and away from windows and doors.
Remain in a safe location until you receive instructions from police.
As soon as possible, call Public Safety at 706-721-2911 or dial 9-1-1.
Give the police dispatcher as many details as possible about your location, the location of the individual
with the weapon, or the location of the gunshots.
Include the number of persons involved, description of armed subject(s), weapons displayed, locations of
victims, direction of travel, threats made, etc.
Remain calm!
Hurricane/Tropical Storms
When a tropical weather system approaches the area please use these precautions:
Stay in a secure room.
Stay away from windows.
Do not use candles.
Monitor weather and civil service bulletins on either regular or NOAA radio.
Have supplies on hand (see Emergency Preparedness).
Remain indoors when the eye moves over the area because the storm will resume shortly.
Be patient. Things will take a while before they get back to normal.
Power Outage Procedures
If you leave your apartment or residence hall suite during a power outage please follow these precautions:
Turn on water in kitchen and bathroom sinks to a slow drip, with the stream just trickling (if the
power outage occurs during winter weather).
Open kitchen and bathroom cabinet doors under the sinks. This allows the pipes to get more heat
(if the power outage occurs during winter weather).
Open your refrigerator as few times as possible to preserve the food inside.
Periodic safety checks of the community will take place by Facilities, Public Safety, and Housing
and Residence Life staff throughout the power outage and after the power is restored.
Tornado
It is vital to your personal safety that you observe these safety precautions during inclement weather:
If you are indoors, seek shelter in the lowest level of the building.
Avoid windows, go to a stairwell or in an interior hallway with no windows.
Crouch as low as possible to the floor, facing down; and cover your head with your hands.
Even in an interior room or hallway, you should cover yourself with some sort of thick padding
(mattress, blankets, pillows, etc.), to protect against falling debris in case the roof or ceiling fail.
If outdoors, take cover away from the power lines, building and trees.
Do not stay in a car or attempt to outrun a tornado.
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Student Community Standards
Resident Rights and Responsibilities
It is the mission of Housing and Residence Life to provide safe and well-maintained facilities that create
inclusive environments for student development and success. As an integral part of Augusta University’s
educational efforts and support services, Housing and Residence Life is responsible for the formulation
and enforcement of policies reflecting the University’s mission within the residence setting.
The success of the campus living experience depends upon our residents, and it is our hope that all
students in housing will take an active role in determining that success. As such it is expected that all
residents will be responsible for their own activities, and the activities that occur within their assigned
apartments/rooms.
The Director of Housing and Residence Life and their designee are authorized to cancel any contract of
resident(s) who are considered to be in any violation of the rules and regulations contained in this section,
along with any violation of the Augusta University Student Code of Conduct.
Community Standards and Policies
The following terms and conditions are statements of Augusta University Housing and Residence Life
community standards and polices.
Access to Residence Hall rooms
Access to apartments and residence hall rooms are granted only to assigned residents of that location, or
to University staff. Access will not be granted to resident’s friends, relatives, or other students by staff.
Administrative Searches
Augusta University reserve the right to enter Resident’s room for purposes of verifying occupancy,
housing and University policy enforcement, maintenance, improvements, inventory control, sanitation,
pest control, safety, fire protection, evaluation of conditions potentially affecting the health or safety of
occupants of Residence Facility, responding to epidemic or emergency conditions, to reclaim University
property, and for any other purpose allowed by University policy. Resident is not required to be present at
the time of maintenance, inspection, or other. Furthermore, Augusta University reserves the right to
provide law enforcement officers with access to Resident’s room for purposes of conducting a valid
search or serving an arrest warrant. Health, fire, and safety inspections will occur on a periodic basis.
Alcohol
Augusta University seeks to maintain an environment that is conducive to living, leaning, and working,
and therefore aims to limit the instances of illegal and abusive drinking on campus. The unlawful
possession and/or consumption of alcoholic beverages by students on all Augusta University campuses is
prohibited. Students residing in University owned or operated residence halls should refer to the Housing
and Residence Life Guide to Community Living. Additionally, behavior that is a direct result of alcohol
consumption, such as being visibly overcome by the consumption of alcohol and illegally driving under
the influence of alcohol is prohibited. The distribution of alcoholic beverages without a license is illegal
and thus prohibited. The University prohibits items that provide for a common distribution of alcohol on
its campus. Examples may include but are not limited to kegs, mini kegs, and unattended coolers or bars
available to anyone. Rapid consumption techniques and devices and drinking games by their nature
promote abusive drinking and are therefore prohibited. Examples may include but are not limited to the
following: funnels, shots, and beer pong.
Candles
Wax candles/incense in any Housing and Residence Life facility are prohibited. This includes candle wax
warmers, candles without wicks, decorative candles, any item with wax and/or has an open flam element.
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Cooking
Cooking in rooms with an open flame or exposed element is prohibited. Electrical appliances such as
George Forman grills. Skillets, woks, electric grills, hot pots, coffee makers without an automatic shut off
feature, or other appliances that can be used to prepare raw foods are prohibited (with the exception of
microwave ovens). Students will be asked to remove the appliance.
Fines/Fees
Fees, fines and/or restitution may be assessed to a student’s account, if there are damages or policy
violations the student is found responsible.
Fire Evacuations
When a fire alarm sounds, or when instructed to evacuate by staff, all residents are expected to leave the
building immediately. Failure to comply with the fire evacuation could result in disciplinary actions.
Health and Safety Checks
Housing and Residence Life staff will enter the apartments and residence hall suites to check safety
equipment, along with making sure that all appliances are working correctly. Housing and Residence Life
will provide at least 24 hours’ notice prior to these inspections. Housing and Residence Life staff will do
the following:
Inspect the apartment or suite.
Give the residents a set period of time, not to exceed 5 business days to clean the apartment or
suite.
Re-inspect the apartment or suite.
File a report with Housing and Residence Life.
Failure to maintain a clean environment may result in disciplinary action.
Other Drugs and Controlled Substances
Augusta University unequivocally prohibits the illegal use, possession, distribution, sale, manufacture,
and delivery of illicit drugs including the misuse of prescription medications by members of its
community. The possession, sale, and distribution of drug paraphernalia by members of the University
community also is prohibited. These items include, but are not limited to, pipes, bongs, rolling papers,
and syringes. Illegal drugs, including prescription drugs for which the person does not have a valid
prescription, and drug paraphernalia are subject to confiscation by law enforcement. The University also
prohibits behavior that is a direct result of drug consumption, use, or abuse. Any student found to be
visibly overcome by the use of drugs, or driving under the influence of drugs may be in violation of this
policy. Violation of this policy will result in disciplinary action and individuals also may be subject to
criminal prosecution and/or civil liability.
The Drug-Free Post-Secondary Education Act of 1990 states that “Any student of a public educational
institution who is convicted, under the laws of this state, the United States, or any other state, of any
felony offense involving the manufacture, distribution, sale, possession, or use of marijuana, a controlled
substance, or a dangerous drug shall as of the date of conviction be suspended from the public educational
institution in which such person is enrolled. The suspension shall be effective as of the date of
conviction…. and shall continue through the end of the term, quarter, semester, or other similar period for
which the student was enrolled as of the date of conviction. The student shall forfeit any right to any
academic credit otherwise earned or earnable for such term, quarter, semester, or other similar period; and
the educational institution shall subsequently revoke any such academic credit which is granted prior to
the completion of administrative actions necessary to implement such suspension.” (Georgia Code Ann.
§20-1-23 (2015)) Student organizations which knowingly permit illegal drug activity may be found in
violation of this policy which could result in the loss of recognition as a student organization at Augusta
University.
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Residence Hall Keys
Residents are required to carry their Jag ID cards at all times. Jag ID cards may not be given to any
persons other than the individual to whom the card is assigned. Lost Jag ID cards must be reported to
Housing and Residence Life and the JagCard Office.
Room keys are required for entry into University Village and Oak Hall bedroom areas. Residents are
expected to carry their room keys with them at all times. Room keys may not be given to any persons
other than the individual to whom the key is assigned. Lost room keys will result in a re-core fee. Lost
room keys must be reported to Housing and Residence Life.
Personal Property
Housing and Residence Life reserves the right to restrict the use of furniture, i.e., pianos, organs, drums,
dartboards, waterbeds, deep freezers, and similar large or potentially disturbing items. Residents may
bring/move personal furnishings. Housing and Residence Life assumes no responsibility for anything left
in the apartment or residence hall suite upon resident move out. Items left in the apartment or suite will be
disposed of at the owner’s expense.
Tobacco Free Policy
Augusta University prohibits the use of tobacco products on any property owned, leased or controlled by
Augusta University, Augusta University Medical Center, or the Physicians Practice Group. Reason for
Policy The use of tobacco products is widely accepted as a leading cause of avoidable death. The
mortality and morbidity of tobacco use has adverse effects among tobacco users and non-users alike
including respiratory disorders, heart disease and various forms of cancer. Tobacco smoke contains 7,000-
plus chemical compounds, more than 70 of which are known or suspected to cause cancer. People
exposed to secondhand smoke absorb nicotine and other toxic chemicals just as smokers do. Because of
the deleterious effects of tobacco use, Augusta University, AU Medical Center, and the AU Medical
Associates have committed to a tobacco-free campus for the purpose of promoting a healthy environment
for all persons, including faculty, students, staff, visitors, and others who visit the campus.
On-Campus Student Conduct Procedure
All students alleged to have violated the Guide to Community Living policies in Housing and Residence
Life will be afforded the follow student conduct process:
Step 1: A student or staff member will document the situation.
Step 2: The report is referred to the Assistant Director, who determines which action to take.
Step 3: The student will receive an email (Notice to Appear) with instructions on how to schedule a
meeting. The matter will then be resolved by the conduct officer in that meeting.
Step 4: The student will meet with the Assistant Director and/or designee to discuss the situation and the
student will be given the opportunity to discuss the situation from their perspective. The Assistant
Director and/or designee will review Housing and Residence Life policies and procedures with the
student in an educational conversation.
Step 5: If the student if found in violation of Housing and Residence Life’s Guide to Community Living
and the Community Standards, the student will be assigned educational sanctions and/or fees. Sanctions
must be completed on or before the due date assigned. If sanctions are not completed by the due date
assigned, the student will be placed on a Housing hold and will not be allowed to apply for Housing until
all sanctions are completed.
Step 6: The student has the right to appeal the outcome and sanctions assigned within two (2) business
days of receiving their original outcome and sanction letter. All appeals are to be addressed to the
27 | P a g e
Director of Housing and Residence Life and should be emailed to [email protected]. For more
information and details on how to submit an appeal, please contact Housing and Residence Life.
It is our mission to enhance the learning environment for all members within our Housing and Residence
Life communities, therefore, we provide due process to our resident(s) and utilize educational sanctions to
allow our resident(s) to reflect on their decision-making. By adopting the following learning outcomes,
we have aimed to focus our Community Standards process on educating our resident(s) and helping them
develop life-long skills in the following areas:
Integrity: Holding oneself accountable to personally established decision-making and ethics. We
hope the Community Standards process will serve as an opportunity for resident(s) to reflect and
determine their core values and emotional intelligence.
Excellence: Transforming adversity into an opportunity for personal development and resiliency.
Resident(s) will be challenged to think critically about their decisions and the consequences for
their actions.
Collegiality: As members of the Housing and Residence Life and Augusta University
communities, resident(s) will assess the impact of their actions on their residential community
and their community at large.
Appendices
Appendix A: Community Standards
1. Alcohol
a. The possession or consumption of alcoholic beverages by anyone under the age of 21 is
prohibited.
b. Providing alcohol to individuals under the age of 21 is prohibited.
c. Possession or display of alcoholic paraphernalia (e.g. beer funnels, beer bongs, and beer
pong tables) is prohibited.
d. Possession or consumption of alcohol, regardless of age, outside of an assigned space
(e.g. lounges, hallways, community centers, pools, and courtyards) is prohibited.
2. Animals & Pets
a. All animals, with the exception of fish are prohibited in AU residential communities.
b. Possess of fish tanks over 10 gallons is prohibited.
3. Controlled Substances
a. The use, presence, possession, manufacture, sale, or distribution of illegal drugs,
controlled substances, and/or any natural or synthetic compounds is prohibited.
b. Prescription drugs taken outside of their intended use or by anyone other than the patient
are prohibited.
c. All non-prescription drugs taken outside of their intended use as identified on the
packaging or as directed is prohibited.
d. The possession of any drug-related paraphernalia (e.g. bongs, syringes, pipes, scales,
grinders) is prohibited.
4. Disruptive & Harmful Behavior
a. Behavior that adversely impacts the daily operations of residential communities is
prohibited.
b. Hazing is prohibited within all residential communities.
c. Outdoor activities near outside obstructions, windows, vehicles, and pedestrians
conducted are prohibited.
d. Physical recreational activities in residential communities are prohibited.
e. Physical harm, threats, harassment, bullying, verbal/written abuse or retaliation to self or
others is prohibited.
5. Failure to Comply
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a. Non-compliance with written and verbal instructions from university officials is
prohibited.
6. Failure to Report
a. Failure to report violation(s) of the Guide to Community Living or University policies to
university officials is strictly prohibited.
b. Failure to report any facility issue to maintenance and/or Housing and Residence Life is
prohibited.
7. Fire Safety
a. Starting a fire, activating a fire alarm without due cause, or falsely reporting a fire to
University or emergency response officials is prohibited.
b. Tampering with, destroying, damaging, or misusing emergency or safety equipment (e.g.
smoke/heat detectors, fire extinguishers, or sprinkler heads) is prohibited.
c. Possession of, storing, manufacturing, distributing or using all explosives, flammable
liquids, open flame sources (e.g. candles, incense) live cut trees or hazardous substances
is prohibited.
d. Possession or use of all two-prong extension cords, plug adapters, halogen lamps/bulbs,
or decorative/holiday lights are prohibited.
e. Possession or use of space heaters in residential communities is prohibited.
f. Failure to monitor cooking food or take precautionary steps while cooking (e.g. turning
on vents, opening windows) is prohibited.
g. Excessive false fire alarms are prohibited.
h. Exiting from an Emergency Only door is prohibited.
i. Blocking the egress of hallways, stairwells, and doors is prohibited.
j. Wall decorations covering more than twenty percent of the wall is prohibited.
k. Affixing any items to the ceiling that can cause a fire, interfere with fire suppression
system, or act as an accelerant is prohibited.
8. Furniture
a. Raising, lofting or altering beds by any method (e.g. concrete blocks, bed risers) is
prohibited.
b. Removal of Housing furniture from assigned spaces is prohibited.
9. Health and Safety
a. Failure to maintain a clean and healthy residential space is prohibited.
b. Leaving personal trash in any public or shared areas is prohibited.
c. Failure to remove trash and/or recycling to designated outdoor containers is prohibited.
d. Engaging in intentionally unsanitary conduct is prohibited.
e. Pest control negligence and/or reoccurring pest issues is prohibited.
f. Residents cannot refuse custodial and maintenance services.
10. Identification
a. Failure of students and guests to present proper University or government issued
identification to University staff upon request is prohibited.
b. Lending or borrowing an AU student identification or government issued identification is
prohibited.
c. Knowingly supplying any false and/or misleading identification information is
prohibited.
11. Illegal Entry & Trespassing
a. Unauthorized entry into any living space or restricted access areas of residential
communities (e.g. mechanical rooms, roofs, closed buildings, housekeeping closets,
storage areas) is prohibited.
b. Propping or inhibiting the locking mechanisms of any exterior doors is prohibited.
c. Entry or attempted entry when residential communities are closed is prohibited.
12. Keys
29 | P a g e
a. Unauthorized use, possession, or duplication of keys and keycards is prohibited.
b. Switching and/or borrowing keys or keycards is prohibited.
c. Failure to immediately report lost keys or keycards to the community office is prohibited.
13. Prohibited Item(s)
a. All induction cooking devices are prohibited.
b. Appliances exceeding 1,000 watts are prohibited.
c. Appliances with exposed elements (e.g. coils) are prohibited.
d. Bicycles are prohibited within AU residential communities.
e. Bicycles are prohibited from being locked or chained to anything other than the
university approved bicycle racks.
f. All personal wireless connections (e.g. routers, tethering, splitters) are prohibited in
residential communities.
g. Possession or use of unapproved electrical devices is prohibited.
h. Halogen, octopus, and torchiere lamps are prohibited.
i. Refrigerators exceeding five cubic feet are prohibited.
j. Candles, candle wax warmers, incense, and/or any open flame item are prohibited.
14. Quiet & Courtesy Hours
a. Noise that interferes with the study or sleep of others is prohibited.
b. Failing to comply with quiet hours (9:00 p.m. to 8:00 a.m. during the academic year and
24 hours during finals) is prohibited.
15. Room Changes
a. All unauthorized room changes are strictly prohibited.
b. Switching keys with roommate(s) is strictly prohibited.
16. Room Use
a. Permanent and semi-permanent (e.g. painting, removing furniture_ alterations to rooms
or apartments are prohibited.
b. Subletting is prohibited.
c. Actively seeking and/or operating on-site businesses are prohibited.
d. Use of a vacant or empty space, including furniture, is prohibited.
e. Any action that interferes or impedes the room placement process is prohibited.
f. Relocation of any common area furniture is prohibited.
17. Sexual Misconduct
All forms of sexual misconduct, abuse, harassment, exploitation, intimidation, stalking,
or coercion is strictly prohibited.
18. Smoking
a. Augusta University is a tobacco free campus.
b. Possession of any tobacco product(s) in any residential community is prohibited.
c. Vaping and/or smoking any item is prohibited.
19. Solicitation
a. Soliciting in residential communities is prohibited.
b. All unapproved flyers, postings or chalk art in residential communities are prohibited.
20. Transportation
a. All unauthorized motorized vehicles outside of any designated parking zones are
prohibited.
b. Maintenance of motorized vehicles in residential communities is strictly prohibited.
21. Vandalism & Theft
a. The willful destruction, defacement, or theft of any public or private property is
prohibited
22. Visitation & Guests
a. Unescorted guests are prohibited.
30 | P a g e
b. Hosting overnight guests for more than three consecutive nights and/or seven nights in a
given semester is prohibited.
c. Having more than two overnight guests at a time is prohibited.
d. Cohabitation by anyone other than the individual assigned to that room is prohibited.
23. Weapons
a. Possession, storage, manufacture, or use of weapons or munitions is prohibited in
residential facilities.
b. Use of items to cause fear or harm to others is prohibited.
c. Use of kitchen knives outside of kitchen areas or for any reason other than cooking is
prohibited.
24. Windows and Screens
a. Obscuring or blocking windows is prohibited.
b. Using windows as an entry and/or exit point in prohibited.
Appendix B: Example of Potential Charges for Damages
You are held responsible for the condition of your room and the common/public areas such as the
hallways, TV areas, study rooms, and the like. Any person(s) causing damage will be billed for repairs,
replacements and/or administrative fees and may be subject to conduct sanctions.
These examples of charge amounts are subject to change and may be greater if actual replacement cost
is greater than the amount shown.
General Charges Potential Charge
Administrative Charges $75
Improper Check Out $125
Lock Change $25
Mailbox Key Replacement $25
Late Check-Out $10
Lock-out $25
Lost Temporary Persona Keycard $25
Excessive Gate Access $150
Unauthorized Room Change $100
Room Change $35
Early Arrival (per night) $35
Extended Stay (per night) $50
Failure to Prepare for Roommate $50
Personal Items Left after Check-Out Potential Charge
Damages and Replacement Costs $200
Deodorize and De-Bug (pest control)
Excessive Cleaning Fee $125
a. Common Area/Kitchen $100
b. Bathroom $100
c. Bedroom $30
d. Wall $75
e. Clean-up for discharge fire extinguisher $300 minimum
Damage to Gate Arm (UV Only) $500 minimum
Damage to Gate (UV Only) $50
Floors
Painting
31 | P a g e
a. Bathroom $100
b. Bedroom $150
c. Kitchen $175
d. Living Room $175
Removal of Trash (per bag) $25
Wall Patching $45 - $150
Replacement (Common Spaces) $100
Bar Stools $10
Base Board (per foot) $75
Bathroom Door Handle $75
Bathroom Lights $75 - $100
Bathroom Mirror $250
Bathroom Vanity/Sink $75
Bathroom Vent Fan $100
Bedroom Door Handle $100
Bedroom Door Lock Change $200
Bedroom/Bathroom Door $25
Blinds $50
Carpet Squares $12 - $56
Ceiling Tile $100
Closet Rack $5 - $10
Drip Pan $15
Entrance Door Peephole $75
Fire Extinguisher $350
Front Door (Hallway Entrance) $100
Front Door Handle & Lock (Hallway Entrance) $175
HVAC Door $75
Internet/Coax $150
Kitchen Cabinet $50
Kitchen Cabinet Door $25
Kitchen Cabinet Shelf $250
Kitchen Counter $75
Kitchen Light $150
Kitchen Sink $5
Kitchen Sink Stopper $50
Kitchen Vinyl Planks $50 - $100
Light Switch $75
Living Room Lights (Elm Hall only) $125
Lock Change (Core) $180
Lounge Chair (Elm Hall only) $75
Mailbox Lock Change $65
Medicine Cabinet (Elm Hall only) $35
Outlets $150
Particle Detector $850
Persona Lock $900
Refrigerator $25
Refrigerator Shelves $300
Shower $150
Shower Controls
32 | P a g e
Shower Drain Cover $50
Shower Head $50
Shower Rings $15
Shower Rod $35
Smoke Detector (UV only) $15
Sprinkler Cover $15
Stove $500
Thermostat $100
Toilet $250
Toilet Paper Holder $15
Toilet Seat $45
Towel Bars $25
Tub $750 - $800
TV Stand $200
Vent Hood $125
Wi-Fi Aruba $300
Window $250
Window Lock $20
Window Screen $50
Furniture (Jaguar Park) $400
Bed & Frame (Full) $300
Bed & Frame (Twin) $100
Bedroom Side Table $300
Desk $150
Desk Chair $400
Dresser $150
Head/Foot Board (Full) $75
Head/Foot Board (Twin) $200
Mattress
$225
Furniture (University Village) $185
Bed & Frame (Twin) $330
Bedroom Side Table $75
Desk $340
Desk Chair $445
Dresser $600
Living Room Chair $175
Living Room Couch $130
Living Room Cube Potential Charge
Mattress
Health & Safety Violation Fines $50
$50
Fire Safety $50
Blocking egress point $100
Blocking or Hanging Items from Sprinkler $50 per occurance
Excessive false fire alarms (excess of 3 or more) $75
Exiting and/or entering building/room through window $300
Exiting/ Entering an “Emergency Only” door $100
Failure to evacuate
False fire alarm evacuation 33 | P a g e
Flammable liquid/charcoal
Open fire elements, hot plates, incense, candles, etc. $25
Tampering with fire safety equipment $500
Tampering with smoke alarm/particle detector $500
Health & Cleanliness $50
Excessive dirty room $100
Failure to clean up own bodily fluids $50
Trash (failure to properly dispose) Potential Charge
Conduct Fines
$100
Alcohol & Other Drugs $200
Intoxicated behavior (under the influence) $200
Possession and/or consumption of alcohol $50
Possession and/or use of a controlled substance $50
Possession of alcohol paraphernalia
Possession of marijuana paraphernalia $100
$50
Community Standards $50
Cohabitation $75
Disruptive Behavior $50
Excessive Noise or Violation of Quiet Hours $50
Failure to Comply $500 minimum
Failure to Report Lost Keys or Keycard $25
Falsifying Information $50
Hitting/ Damaging University Village Gate/Gate Arm $100
Interfering with Room Assignment Process $100
Lending or Borrowing an AU Identification $200
Pet(s) $50
Possession of explosive(s) and/or ammunition $25/item/day
Possession of fire arm and/or weapon $75
Propping or Inhibiting the Locking of Doors $75
Removal or Relocation of Housing Furniture $50
Tobacco Use $100
Unauthorized Use of Key or Keycard $50
Unescorted Guest $100
Vandalism
Violation of Guest Policy
Violation of Overnight Guest Policy
34 | P a g e
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