Analysing Data Class 3
Saving a Workbook:
Whenever you create a new workbook in Excel, you will need to know how to save it in order to
access and edit it later.
It is important to save your workbook whenever you start a new project or make changes to an
existing one. Saving early and often can prevent your work from being lost.
1. Locate and select the Save command on the Quick Access
toolbar.
2. If you are saving the file for the first time, the Save As pane
will appear in Backstage view.
3. You will then need to choose where to save the file and give it
a file name. To save the workbook to your computer,
select Computer, then click Browse.
4. The Save As dialogue box will appear. Select the location where you want to save the
workbook.
5. Enter a file name for the workbook, then click Save.
6. The workbook will be saved. You can click the Save command again to save your changes as
you modify the workbook.
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Analysing Data Class 3
Cell Column’s Height and Width:
By default, every row and column of a new workbook is set to the same height and width. Excel
allows you to modify column width and row height in different ways, including wrapping
text and merging cells.
Manually Adjust the Column’s Width:
1. Position the mouse over the column line in the column heading so the white cross
becomes a double arrow .
2. Click, hold, and drag the mouse
to increase or decrease the column width.
3. Release the mouse. The column width will be
changed.
Note: If you see pound signs (#######) in a cell, it
means (width) the column is not wide enough to display the cell content. Simply increase the
column to show the cell content.
Change and Adjust Row Height:
1. Position the mouse over the row line so the white cross becomes a double arrow .
2. Click, hold, and drag the mouse to increase or decrease the row height.
3. Release the mouse. The height of the selected row will be changed.
Using Simple Formulas:
One of the most powerful features in Excel is the ability to calculate numerical information
using formulas. Just like a calculator, Excel can add, subtract, multiply, and divide.
Mathematical Operators:
Excel uses standard operators for formulas, such as a plus sign for addition (+), a minus sign for
subtraction (-), an asterisk for multiplication (*) and a forward slash for division (/).
All formulas in Excel must begin with an equality sign (=). This is because the cell contains, or is
equal to, the formula and the value it calculates.
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Analysing Data Class 3
Understanding Cell Reference:
While you can create simple formulas in Excel
manually (for example, =2+2 or =5*5), most of
the time you will use cell addresses to create a
formula. This is known as making a cell
reference.
Using cell references will ensure that your
formulas are always accurate because you can
change the value of referenced cells without
having to rewrite the formula.
By combining a mathematical operator with
cell references, you can create a variety of simple
formulas in Excel.
By combining a mathematical operator with cell
references, you can create a variety of simple
formulas in Excel. Formulas can also include a
combination of cell references and numbers, as in
the examples below:
Create a Simple Formula:
In our example below, we will use a simple formula and cell references to calculate a budget.
1. Select the cell that will contain the formula. In our example, we'll select cell B3.
2. Type the equals sign (=). Notice how it appears in both the cell and the formula bar.
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Analysing Data Class 3
3. Type the cell address of the cell you want to reference first in the formula: cell B1 in our
example. A blue border will appear around the referenced cell.
4. Type the mathematical operator you want to use. In our example, we'll type the addition
sign (+).
5. Type the cell address of the cell you want to reference second in the formula: cell B2 in our
example. A red border will appear around the referenced cell.
6. Press Enter on your keyboard. The formula will be calculated, and the value will be
displayed in the cell.
The same procedure is followed to enter the multiplication, division and subtraction formula in a
cell.
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Analysing Data Class 3
How to Print the Worksheet or Workbook:
Select the File tab. Backstage view will appear. Select Print.
The Print pane will appear.
1. Navigate to the Print pane, then select the desired
printer.
2. Enter the number of copies you wish to print.
3. Select Print. The Print pane will appear.
4. Click Print.
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Using Communication Tools Class 3
Using Communication Tools
What is a Web Browser?
A web browser is a type of software that allows you to find and view websites on the
Internet. There are many different web browsers, but some of the most common ones
include Google Chrome, Internet Explorer, Safari, Microsoft Edge, and Mozilla Firefox.
Search Engine:
With billions of websites online today, there is a
lot of information on the Internet. Search
engines make this information easier to find.
A Search engine is a web-based tool that enables
users to locate information on the Internet.
How to Search the Web:
There are many different search engines you can
use, but some of the most popular
include Google, Yahoo!, and Bing. To perform a
search, you will need to open a search engine in
your web browser, type one or more keywords—
also known as search terms—then press Enter on
your keyboard. In this example, we will search
for recipes.
After you run a search, you will see a list
of relevant websites that match your search
terms. These are commonly known as search results. If you see a site that looks interesting, you can
click a link to open it. If the site doesn't have what you need, you can simply return to the results
page to look for more options.
Most browsers also allow you to
perform a web search directly from
your address bar, although some have
a separate search bar next to the
address bar. Simply type your search
terms and press Enter to run the search.
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Using Communication Tools Class 3
Bookmarks and History:
If you find a website you want to view later, it can be hard to memorize the exact web
address. Bookmarks, also known as favourites, are a great way to save and organize specific
websites so you can revisit them again and again. Simply locate and select the Star icon to bookmark
the current website.
Your browser will also keep a history of every website you visit. This is another good way to find a
site you visited previously. To view your history, open your browser settings—usually by clicking the
icon in the upper-right corner—and select History.
Translate Text in Different Languages Through Search Engines:
Google Translate is a free multilingual translation service developed by Google, to translate text
https://translate.google.com/. By accessing this website, you can translate the text or paragraph
from one language to another language.
Besides google translate service, following websites also provide the translation services:
https://www.translate.com/ https://www.bing.com/translator https://www.babelfish.com/
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Using Communication Tools Class 3
What is Microsoft Teams:
Teams is a global online communication and collaboration tool. It offers great features like real-time
audio and video calling alongside text conversations. It can be used as a School Learning
Management System where teachers can upload work and students can query and respond to the
work.
MS Teams is a part of Microsoft 365 which includes office software, email, calendar, and online
storage. All of these features are accessible via the Teams interface.
Teams works on all major platforms via a supported web browser and has apps available for
Microsoft Windows 10, Google Android and Apple IOS.
How to Sign-In on MS Teams:
You can sign in to Skype with your CSN email account or a Microsoft email account.
If you don't have a CSN or Microsoft account:
1. Contact your School IT department for your CSN User name and Password.
2. Open the Teams app or go to http://teams.microsoft.com/.
3. Login using the ID provided to you by your school.
If you already have a CSN or Microsoft account:
1. Open the Teams app or go to http://teams.microsoft.com/.
2. Login using the ID provided to you by your school.
3. You are now signed in to Microsoft Teams.
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Using Communication Tools Class 3
View or add Contacts in Teams:
To view your contacts, click Calls > Contacts. Click My contacts and you'll find an A-Z list of all
your contacts and a search bar that you can use to find someone specific. If you want to add a new
contact to your list, click Add a contact at the top of your list to get started.
1. Search for the person you want to add. You can search by name, ERP number, or CSN email
address. The person you are searching for must be a registered Teams user.
2. Browse through the results. You may see more than one result, especially if you are
searching by real name. If you are having difficulties locating the person you are trying to
add, ask them for their CSN email address they registered with.
3. Add the person to your contact list. Once you have found the person that you want to add
in the results list, click their name and then click the “Add to Contacts” button. You can also
add the person to your speed dial by clicking the “Add to Speed dial” button.
How to Initiate an Audio or Video Call:
Before initiating a call ensure the following things:
• Internet connection is working.
• Microphone, speakers/headphones and camera are connected to the computer.
Now you can initiate the call:
1. Find the person you want to call from your Contacts list. You can only connect a call
when your contact is online or signed in on a mobile device.
2. Select the contact you want to call, and then select the audio , or video button to
connect with your contact.
3. At the end of a call, select the end call button to hang up.
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Using Communication Tools Class 3
What is One Drive (onedrive.live.com):
OneDrive is a cloud storage service from Microsoft that allows you to store all your important files
securely in one place and then access them virtually anywhere. It works just like a traditional hard
drive, but it's on the internet, and you get access to additional features. For example, thanks to its
cross-device and cross-platform design, you can create a file on your computer, and pick up where
you left off on your laptop, tablet, or phone without having to save a copy on a USB drive or email
the file to yourself. Also, OneDrive makes it easy to share content with other people, and collaborate
in real-time using its Office 365 integration. OneDrive allows users to store files and personal data
like Windows settings or BitLocker recovery keys in the cloud, share files, and sync files across
Android, Windows Phone, and iOS mobile devices, Windows and macOS computers, and the Xbox
360 and Xbox One consoles. Users can upload Microsoft Office documents to OneDrive.
What is Google Drive (drive.google.com):
Google Drive is a free data storage service offered by the American search giant, Google. It is a file
storage and personal hard drive, which can be accessed from anywhere using the internet. It offers
you 15 gigabytes of storage space that you can use to store important files, documents, pictures and
so on. One needs to have an e-mail account on gmail.com to use the google drive.
Benefits of Cloud Storage:
• Backup of your precious files, documents and pictures.
• Send Large Files to Family, Friends or Co-Workers
• Share Photos and Videos with Your Contacts
• Open and Edit Various Kinds of Documents (Images, Word, PowerPoint, Excel and many
more)
• Keep photos, stories, designs, drawings, recordings, videos, and more. Your files in Drive can
be reached from any smartphone, tablet, or computer. So, wherever you go, your
files follow.
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Using Communication Tools Class 3
Creating a Strong Password for Different Internet Services/E-mail Accounts:
To protect yourself and your information, you will want to use passwords that are long, strong, and
difficult for someone else to guess while still keeping them relatively easy for you to remember.
A strong password is one that is designed to be hard for a person or program to discover. Here are
the tips for creating a strong password:
• Never give out your password to anyone (except your parents).
• Create passwords that are easy to remember but hard for others to guess.
• Make the password at least 8 characters long.
• Never use your date of birth, birth city, phone number in passwords.
• Try to include numbers, symbols, and both uppercase and lowercase letters.
• Avoid using words that can be found in the dictionary. For example, Swimming1 or
gameplayer2 would be a weak password.
The easiest way to create a secure password is to start with a simple password and turn it into one
that's much more complex. The table below shows examples of a simple password that is
progressively made more complex. The first column lists simple words that are easy to remember
and are found in the dictionary. Most websites do not allow such basic passwords. The second
column is a modification of the first column to meet the requirements of most websites. The last
column shows how the simple password is converted into one that is harder to figure out.
Bad Password OK Password Good Password
kitty 1Kitty 1Ki77y
susan Susan53 .Su7an53
jellyfish jelly22fish jelly22fi$h
smellycat sm3llycat $m3llycat
allblacks a11Blacks a11Black$
usher !usher !ush3r
ebay44 ebay.44 &ebay.44
deltagamma deltagamm@ d3ltagamm@
ilovemypiano !LoveMyPiano !Lov3MyPiano
Sterling SterlingGmal2015 SterlingGmail20.15
BankLogin BankLogin13 BankLogin!3
Here are other examples of password variations that purposely avoid using complete English word
patterns:
• Dog.lov3r • dOG.lov3r
• i7ovemydog!! • d0gsaremybestfr13nds
• sn00pdoggyd0G • Karm@beatsDogm@
• C@ts-and-Dogs-Living-together
By injecting numbers and special characters instead of letters, these passwords take exponentially
longer for a dictionary program to guess. The best password is one that is very long and very
complex like: zv:e8u):53z78+Ws
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References
Some of the information contained in this document may have been retrieved or derived from the
following websites:
Microsoft Support https://support.microsoft.com/en-us/office
GCF Global https://www.gcflearnfree.org/
WonderShare Filmora https://filmora.wondershare.com/
Scratch MIT https://scratch.mit.edu/
Mobirise https://mobirise.com/help/
Edison https://meetedison.com/robot-programming-software/
WonderShare Edraw https://www.edrawsoft.com/guide/edrawmax/
WonderShare http://support.wondershare.com/
Code.org https://code.org/
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