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Acknowledgement
Project Team
Mr Omer Faheem
General Manager Education Technology
Mr Raheel Essa
Deputy Manager Education Technology
EDTECH Department
Regional Computing Curriculum Leaders
Group Head Office: 31 – Industrial Area, Guru Mangat Road,
Gulberg III, Lahore, Pakistan.
Ph: +92 (42) 111 444 123
Fax: +92 (42) 35773065
Website: www.thecityschool.edu.pk
The entire computing curriculum is mapped with the attainment levels of the
UK National Curriculum, ICDL and ISTE Student Standards 2017-2018.
All rights reserved. No part of this publication may be reproduced or transmitted in any part by any
means at any time.
Class 6
Table of Contents
Acknowledgement ________________________________________________________________ 2
Analysing Data ___________________________________________________________________ 7
Use of Advanced Functions __________________________________________________________________ 7
COUNT __________________________________________________________________________________ 7
TODAY __________________________________________________________________________________ 7
CONCATENATE ___________________________________________________________________________ 7
LEFT, RIGHT, MID _________________________________________________________________________ 8
SUBSTITUTE ______________________________________________________________________________ 8
AND ____________________________________________________________________________________ 9
OR _____________________________________________________________________________________ 9
IF _____________________________________________________________________________________ 10
IF & AND Together _______________________________________________________________________ 10
COUNT IF _______________________________________________________________________________ 11
Multiple IF ______________________________________________________________________________ 11
Chart Layout and Styles: ___________________________________________________________________ 12
Add a Legend to a Chart: __________________________________________________________________ 13
Add Data Labels to a Chart: ________________________________________________________________ 15
Insert a Column with Legends ______________________________________________________________ 16
To Switch Row and Column Data: ___________________________________________________________ 16
Rename a Worksheet: ____________________________________________________________________ 17
How to Copy or Move a Worksheet: _________________________________________________________ 18
Setting Print Area: ________________________________________________________________________ 19
How to Fit Content Before Printing: __________________________________________________________ 19
Document Creation ______________________________________________________________ 21
Header and Footer: _______________________________________________________________________ 21
Hyperlinks:______________________________________________________________________________ 22
Insert Page Border in a Document: __________________________________________________________ 24
Apply Customized Font Effects on Text: _______________________________________________________ 25
Change the Character Spacing: _____________________________________________________________ 26
Add Border to a Picture: ___________________________________________________________________ 26
Crop a Picture:___________________________________________________________________________ 27
Apply Image Enhancement Features: ________________________________________________________ 27
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Class 6
To Wrap Text Around an Image: ____________________________________________________________ 29
Use a Predefined Text Wrapping Setting: _____________________________________________________ 29
Tables: _________________________________________________________________________________ 30
Modifying a Table Using the Layout Tab: _____________________________________________________ 31
Grammar and Spelling Check: ______________________________________________________________ 31
Use of Thesaurus: ________________________________________________________________________ 32
Find and Replace Words: __________________________________________________________________ 32
Document Views: ________________________________________________________________________ 35
Mail Merge: ____________________________________________________________________________ 36
How to use Mail Merge: ___________________________________________________________________ 36
Printing a Document: _____________________________________________________________________ 42
Print a Page Range: ______________________________________________________________________ 42
e-Safety and Going Online _________________________________________________________ 43
What is a Web Browser? __________________________________________________________________ 43
URLs and the Address Bar: _________________________________________________________________ 43
Links: __________________________________________________________________________________ 43
Navigation Buttons: ______________________________________________________________________ 43
Bookmarks and History: ___________________________________________________________________ 43
Search Engine: ___________________________________________________________________________ 44
How to search the web: ___________________________________________________________________ 45
Refining your search: _____________________________________________________________________ 45
Content-specific search: ___________________________________________________________________ 46
Office 365 ______________________________________________________________________________ 47
How to use Office 365: ____________________________________________________________________ 47
Create New Files _________________________________________________________________________ 47
Save and Download Documents _____________________________________________________________ 48
Access Other Office Apps: __________________________________________________________________ 50
Open an Existing File ______________________________________________________________________ 51
Modular Designing _______________________________________________________________ 53
What is EDraw Max? _____________________________________________________________________ 53
EDraw Max Interface: _____________________________________________________________________ 53
Insert Menu _____________________________________________________________________________ 53
Page Layout Menu _______________________________________________________________________ 54
View Menu _____________________________________________________________________________ 54
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Class 6
Symbols Menu ___________________________________________________________________________ 54
Help Menu ______________________________________________________________________________ 54
Creating and Arranging diagrams: ___________________________________________________________ 55
Inserting Text in a Shape: __________________________________________________________________ 58
Inserting a Background Page: ______________________________________________________________ 59
Edit Background _________________________________________________________________________ 59
Layers _________________________________________________________________________________ 60
Shape Formatting: _______________________________________________________________________ 60
Line Formatting __________________________________________________________________________ 60
Ways to format lines and arcs: ______________________________________________________________ 60
About Shape Formatting __________________________________________________________________ 61
Open Shape Formatting ___________________________________________________________________ 61
Closed Shape Formatting __________________________________________________________________ 61
Shape Formatting for Multiple Shapes _______________________________________________________ 61
About Style _____________________________________________________________________________ 61
Notes __________________________________________________________________________________ 62
Format Shapes __________________________________________________________________________ 62
Copy Formatting from One Shape to Another __________________________________________________ 62
Change the Default Formatting for Shapes You Draw ___________________________________________ 62
Rulers and Grids: _________________________________________________________________________ 63
Printing: ________________________________________________________________________________ 64
Note: __________________________________________________________________________________ 65
Tips: ___________________________________________________________________________________ 66
Handling Databases – MS Access ____________________________________________________ 67
What is a Database: ______________________________________________________________________ 67
Introduction to MS Access: _________________________________________________________________ 67
MS Access User Interface: _________________________________________________________________ 67
Use of Data Types in a Database: ___________________________________________________________ 68
Organize and Create Tables: _______________________________________________________________ 68
Create Relationships Between Tables Using Primary Key and Foreign Key: ___________________________ 70
Primary Key _____________________________________________________________________________ 70
Foreign Key: ____________________________________________________________________________ 71
Constraints in a Database: _________________________________________________________________ 71
Creating Relationships in MS Access: _________________________________________________________ 71
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Class 6
Create Simple and Complex Queries: _________________________________________________________ 73
Creating a Query: ________________________________________________________________________ 73
Create Forms and Reports Through the Wizard: ________________________________________________ 74
Creating Forms: __________________________________________________________________________ 74
Reports: ________________________________________________________________________________ 76
EDScratch ______________________________________________________________________ 79
Robotics ________________________________________________________________________________ 79
Edison Robot: ___________________________________________________________________________ 79
Setting up your programming device for EdScratch: _____________________________________________ 80
EdScratch: ______________________________________________________________________________ 81
EdScratch Environment: ___________________________________________________________________ 81
EdScratch Block Categories: ________________________________________________________________ 82
Drive __________________________________________________________________________________ 82
LEDs ___________________________________________________________________________________ 82
Sound __________________________________________________________________________________ 83
Video tutorial: ___________________________________________________________________________ 83
Control _________________________________________________________________________________ 84
Video tutorial: ___________________________________________________________________________ 84
Sensing ________________________________________________________________________________ 85
Video tutorial: ___________________________________________________________________________ 85
Sample Codes of EdScratch: ________________________________________________________________ 86
Minecraft ______________________________________________________________________ 89
Introducing Minecraft: ____________________________________________________________________ 89
Screens: ________________________________________________________________________________ 89
Repeat Loops: ___________________________________________________________________________ 92
If statements: ___________________________________________________________________________ 93
References _____________________________________________________________________ 94
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Analysing Data Class 6
Analysing Data
Use of Advanced Functions
COUNT
The COUNT function is used to calculate the number of cells that contain numbers, this function
ignores the text values between the cells and only calculates numeric values.
1. Click the cell where you want to create the function, in this example, cell B6.
2. Enter formula =COUNT (B2:B6).
3. Another way of using the COUNT fx is to enter the
formula till =COUNT (and then select the cell ranges
manually using the mouse dragging.
4. Press enter and the answer will be 4.
5. COUNT formula ignores the value in B5 because it is a text value.
TODAY
To have the current date displayed on your worksheet, use the TODAY function.
1. Enter the formula in any cell where you want to enter today’s date =TODAY()
CONCATENATE
Concatenate function is used to join text values from multiple cells into one cell.
1. Enter the formula in any cell where you want to concatenate the data
st
nd
2. in this example we have to join three words together, the 1 part of “We are” and the 2
part “Pakistani”.
st
3. In 1 part “we” and “are” already have space in between whereas to give space between the
st
nd
1 and 2 part we have to put two double-quotes with space like this“ ” in the formula, this
will refer the formula as a string value of space in the outcome.
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Analysing Data Class 6
LEFT, RIGHT, MID
These formulas are used to extract a part of a string (substring) use the LEFT, RIGHT and MID
functions.
1. Click cell B10.
2. Go to Formulas tab from office ribbon, in the Function Library group, click Text, and then
click MID.
3. In Function Arguments window, in the Text box type A10.
4. It’s the cell from which you are going to extract characters.
5. In the Start Num box, type 4.
6. It’s the position of the first character you want to extract.
7. In the Num chars box, type 9 and then click ok
8. You are specifying how many characters you want to extract.
SUBSTITUTE
Using the SUBSTITUTE function, we can replace the part of the text in a cell.
1. Enter the formula =SUBSTITUTE(A1,"Canada","Pakistan")
2. In the first part of the formula, cell reference will be entered for example A1.
nd
3. The old text will be entered in the 2 part of the formula which has string value input
referring “”.
nd
4. New text will be entered in the 2 part of the formula which has string value input
referring “”.
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Analysing Data Class 6
AND
You can use the AND function to check if all the conditions of a particular group are met. In this case,
Microsoft Excel shows the value TRUE, otherwise FALSE is displayed.
In the above-mentioned example, a logical expression evaluates both logical conditions and if both
are correct then the outcome will be TRUE and if any condition is incorrect the outcome will be
FALSE.
1. Enter the formula in any cell =AND(D2="Mature",E2="Islamabad")
2. You can change the cell references and logics as per your data.
3. If you want to add more conditions in the formula you can use a coma after the logical test
as highlighted in the example: =AND (D2="Mature",E2="Islamabad").
4. String values in double-quotes “” are case sensitive.
OR
You can use the OR function to check if any out of a group of conditions are met. If there is even one
condition which is met, Microsoft Excel shows the value TRUE, otherwise, FALSE is displayed.
In the above-mentioned example, a logical expression evaluates both logical conditions and if either
of the conditions is correct then the outcome will be TRUE and if all the conditions are incorrect then
the outcome will be FALSE.
1. Enter the formula in any cell =OR(D2="Mature",E2="Lahore")
2. You can change the cell references and logics as per your data.
3. If you want to add more conditions in the formula you can use a coma after the logical test
as highlighted in the example: =OR (D2="Mature",E2="Lahore").
4. G5 cells are FALSE because none of the cells D2 and E2 TRUE conditions.
5. String values in double-quotes “” are case sensitive.
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Analysing Data Class 6
IF
Excel’s IF function can often prove to be very useful. You can use this function to branch to different
values or actions depending on a specified condition. The structure of an IF function is as follows:
=IF (logical test, value if true, value if false)
• In the above-mentioned example, there are 3 important parts of a formula
o Logical test: cell reference where we want to assess logic. In this example, we have
set logic testing parameters to “if C2 is greater than or equals to 18”
o Value if true: what will be the outcome if the logical test is true. In this example, we
have input a string value in double-quotes “Adult”.
o Value if false: what will be the outcome if the logical test is false. In this example, we
have input a string value in double-quotes “Under age”.
IF & AND Together
AND function can be used in a nested form with IF function, it just needs to put in the formula like an
equation in another equation:
In this above-mentioned example student’s result analysis refer to the condition where they have to
obtain more than 50% in Course Work and Exam and if any of the head is less than 50 outcome will
be FALSE and due to the IF function the string value “Fail” or “Pass” will appear.
1. Enter the formula in any cell =IF(AND(C2>=50,D2>=50),"Pass","Fail")
2. First part of the formula is a simple IF function =IF(AND(C2>=50,D2>=50),"Pass","Fail").
3. In second part AND function is placed in logical test of IF function
=IF(AND(C2>=50,D2>=50),"Pass","Fail").
4. String values in double-quotes “” are case sensitive.
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Analysing Data Class 6
COUNT IF
COUNT IF is often used to count a specific set of numbers or data. For example, how many students
have gained B grade or scored 70% or more than 70% in their results.
1. Enter the formula in any cell =COUNTIF(E2:E7,">=70")
2. First part of the formula is the range of cells in which we want to count
=COUNTIF(E2:E7,">=70").
3. 2nd part of the formula is the criteria for count =COUNTIF(E2:E7,">=70").
4. String values in double-quotes “” are not case sensitive.
5. COUNTIF can be used for both numeric and alphabetic data.
Multiple IF
Multiple IF is occasionally used when several conditions need to be checked in a single cell, Multiple
IF works as a nested IF. For example, a student’s automatic grading using their percentages.
1. Enter the formula in E2
=IF(E2>=90,"A+",IF(E2>=80,"A",IF(E2>=70,"B",IF(E2>=60,"C","Fail"))))
2. First part of the formula contains the nested IF which defines if the value is in between 90
then declare A+, if the value is between 80 then declare A, if the value is in between 70 then
declare B, if the value is in between 60 then declare C and if all these conditions are not met
then declare Fail.
3. Values in “” are string data and can be changed as needed.
4. Another example of Multiple IF using other functions within the formula is
=IF(AVERAGE(C2:D2)>=80,"Excellent Student",(IF(AVERAGE(C2:D2)>=70,"Good
Student",IF(AVERAGE(C2:D2)>=60,"Average Student","Needs Improvement"))))
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Analysing Data Class 6
Chart Layout and Styles:
After inserting a chart, there are several things you may want to change about the way your data is
displayed. It is easy to edit a chart's layout and style from the Design tab.
Excel allows you to add chart elements—such as chart titles, legends, and data labels—to make
your chart easier to read. To add a chart element, click the Add Chart Element command on the
Design tab, then choose the desired element from the drop-down menu.
To edit a chart element, like a chart title, simply double-click the placeholder and begin typing.
If you don't want to add chart elements individually, you can use one of Excel's predefined layouts.
Simply click the Quick Layout command, then choose the desired layout from the drop-down menu.
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Analysing Data Class 6
Add a Legend to a Chart:
Most charts use some kind of a legend to help readers understand the charted data. Whenever you
create a chart in Excel, a legend for the chart is automatically generated at the same time. A chart
can be missing a legend if it has been manually removed from the chart, but you can retrieve the
missing legend.
This example chart shows a legend explaining the colours for the years 2013, 2014, 2015.
Add a Chart Legend:
1. Click the chart.
2. Click Chart Elements
next to the table.
3. Select the Legend checkbox.
4. The chart now has a visible legend.
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Analysing Data Class 6
Edit the Legend’s Text:
If the legend names in the chart are incorrect, you can rename the legend entries.
1. Click the chart.
2. Click Chart Filters next to the chart, and click Select Data.
3. Select an entry in the Legend Entries (Series) list, and click Edit.
4. In the Series Name field, type a new legend entry.
5. Click OK.
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Analysing Data Class 6
Add Data Labels to a Chart:
Data labels make a chart easier to understand because they show details about a data series or its
individual data points. For example, in the pie chart below, without the data labels, it would be
difficult to tell that coffee was 38% of total sales.
1. Click the data series or chart. To label one data point, after clicking the series, click that data
point.
2. In the upper right corner, next to the chart, click Add Chart Element > Data Labels.
3. To change the location, click the arrow, and choose an option.
4. If you want to show your data label inside a text bubble shape, click Data Callout.
To make data labels easier to read, you can move them inside the data points or even outside of the
chart. To move a data label, drag it to the location you want.
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Analysing Data Class 6
Excel allows you to add chart elements such as chart titles, legends, and data labels to make your
chart easier to read. To add a chart element, click the Add Chart Element command on the Design
tab, then choose the desired element from the drop-down menu.
Most charts use some kind of a legend to help readers understand the charted data. Whenever you
create a chart in Excel, a legend for the chart is automatically generated at the same time. A chart
can be missing a legend if it has been manually removed from the chart, but you can retrieve the
missing legend.
Insert a Column with Legends
(Left of the Table) and a Row with Labels (Above the Table):
If you don't want to add chart elements individually, you can
use one of Excel's predefined layouts. Simply click the Quick
Layout command, then choose the desired layout from the
drop-down menu.
There are many other ways to customize and organize your
charts. For example, Excel allows you to rearrange a chart's
data, change the chart type, and even move the chart to a
different location in the workbook.
To Switch Row and Column Data:
When you create a chart, Microsoft Office Excel
determines the axis on which the data series are plotted,
based on the number of worksheet rows and columns that
are included in the chart, placing the larger number on the
horizontal axis.
If your data has equal rows and columns of worksheet
data, Excel plots the rows of data on the vertical axis and
the columns of data on the horizontal axis. After you
switch rows to columns in the chart, the columns of data
are plotted on the vertical axis, and the rows of data are
plotted on the horizontal axis.
However, you can quickly change the way that worksheet
rows and columns are plotted in the chart by switching
rows to columns or vice versa.
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Analysing Data Class 6
1. Select the chart you want to modify.
2. From the Design tab, select the Switch Row/Column command.
3. The rows and columns will be switched.
Rename a Worksheet:
Whenever you create a new Excel workbook, it will contain one worksheet named Sheet1. You can
rename a worksheet to better reflect its content. In our example, we will create a training log
organized by month.
1. Right-click the worksheet you want to rename, then select Rename from the worksheet
menu.
2. Type the desired name for the worksheet.
3. Click anywhere outside of the worksheet, or press Enter on your keyboard. The worksheet
will be renamed.
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Analysing Data Class 6
How to Copy or Move a Worksheet:
If you need to duplicate the content of one worksheet to another, Excel allows you to copy an
existing worksheet.
1. Right-click the worksheet you want to copy, then select Move or Copy from the worksheet
menu.
2. The Move or Copy dialogue box will appear. Choose where the sheet will appear in the
Before sheet: field. In our example, we will choose (move to end) to place the worksheet to
the right of the existing worksheet.
3. Check the box next to Create a copy, then click OK.
4. The worksheet will be copied. It will have the same title as the original worksheet, as well as
a version number. In our example, we copied the January worksheet, so our new worksheet
is named January (2). All content from the January worksheet has also been copied to the
January (2) worksheet.
Note: You can also copy a worksheet to an entirely different
workbook. You can select any workbook that is currently
open from the To book: drop-down menu.
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Analysing Data Class 6
Setting Print Area:
Before you print an Excel workbook, it is important to decide exactly what information you want to
print. For example, if you have multiple worksheets in your workbook, you will need to decide if you
want to print the entire workbook or only active worksheets. There may also be times when you
want to print only a selection of content from your workbook.
You can also set the print area in advance so you will be able to visualize which cells will be printed
as you work in Excel. Simply select the cells you want to print, click the Page Layout tab, select the
Print Area command, then choose Set Print Area. Keep in mind that if you ever need to print the
entire workbook, you will need to clear the print area.
How to Fit Content Before Printing:
If some of your content is being cut off by the printer, you can use scaling to fit your workbook to
the page automatically.
1. Navigate to the Print pane. In our example, we can see in the Preview pane that our content
will be cut off when printed.
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Analysing Data Class 6
Select the desired option from the Scaling drop-down menu. In our example, we will select Fit All
Columns on One Page.
2. The worksheet will be condensed to fit onto a single page.
Keep in mind that worksheets will become more difficult to read as they are scaled-down, so you
may not want to use this option when printing a worksheet with a lot of information. In our
example, we will change the scaling setting back to No Scaling.
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Document Creation Class 6
Document Creation
Header and Footer:
The header is a section of the document that appears in the top margin, while the footer is a section
of the document that appears in the bottom margin. Headers and footers generally contain
additional information such as page numbers, dates, an author's name, and footnotes, which can
help keep longer documents organized and make them easier to read. Text entered in the header or
footer will appear on each page of the document.
Insert Header and Footer in a Document:
In our example, we want to display the author's name at the top of each page, so we'll place it in the
header.
1. Double-click anywhere on the top or
bottom margin of your document. In our
example, we will double-click the top
margin.
2. The header or footer will open, and a
Design tab will appear on the right side of
the Ribbon. The insertion point will
appear in the header or footer.
3. Type the desired information into the
header or footer. In our example, we will
type the author's name.
4. When you are finished, click Close Header
and Footer. Alternatively, you can press
the Esc key.
5. The header or footer text will appear.
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Document Creation Class 6
MS Word has a variety of preset headers and footers you can use to enhance your document's
design and layout.
1. Select the Insert tab, then click the Header or Footer command. In our example, we will click
the Header command.
2. In the menu that appears, select the desired preset header or footer.
Note: After you close the header or footer, it will still be visible, but it will be locked. Simply double-
click a header or footer to unlock it, which will allow you to edit it.
Hyperlinks:
Adding hyperlinks to text can provide access to websites and email addresses directly from your
document. There are a few ways to insert a hyperlink into your document. Depending on how you
want the link to appear, you can use Word's automatic link formatting or convert text into a link.
Format Text with a Hyperlink:
1. Select the text you want to format as a hyperlink.
2. Select the Insert tab, then click the Hyperlink command.
3. The Insert Hyperlink dialogue box will appear.
4. The selected text will appear in the Text to display: field at the top. You can change this text
if you want.
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Document Creation Class 6
5. In the Address: field, type the address you want to link to, then click OK.
6. The text will then be formatted as a hyperlink.
Note: After you create a hyperlink, you should test it. If you have linked to a website, your web
browser should automatically open and display the site. If it does not work, check the hyperlink
address for misspellings.
Alternatively, you can open the Insert Hyperlink dialogue box by right-clicking the selected text and
selecting Hyperlink... from the menu that appears. Once you have inserted a hyperlink, you can
right-click the hyperlink to edit, open, copy, or remove it.
Remove the Hyperlink:
1. To remove a hyperlink, right-click the hyperlink and select Remove Hyperlink from the menu
that appears.
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Document Creation Class 6
Insert Page Border in a Document:
A page border is a border that appears outside the margins on each page. Border art is a repeated
small image that forms a border around the outside of the document margins.
Page borders are primarily for decoration; you can use any style, colour, and line thickness you want.
You can also apply graphical borders (or border art) that repeat a small image as a pattern.
1. Choose Design→Page Borders.
2. The Borders and Shading dialogue box opens with the Page Border tab selected.
3. In the Style section, scroll down and
select the double wavy line. Then
from the Colour drop-down list,
choose Blue, Accent 5.
4. If a preview of a blue wavy line does
not appear in the Preview area, click
the Box button to apply the current
settings to all sides of the page.
Some line styles have a variety of
widths you can choose from; the
double wavy line you select in Step 3
has only one width available.
5. Click OK. The border is applied to the
blank page. Zoom in to see it better if
desired.
6. Choose Design→Page Borders to
reopen the Borders and Shading
dialogue box.
7. From the Art drop-down list, choose
the palm trees; click the down
increment arrow on the Width box to
set the width to 28 points and then
click OK.
The palm tree border is applied to the
page.
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Document Creation Class 6
Apply Customized Font Effects on Text:
MS Word provides different text effects that can be used to format the text you type or any selected
text in the document. This can be done using the Font dialogue box.
1. To display the font dialogue box, you either press Ctrl + D or option available as part of the
menu as sown below:
2. In the Font dialogue box, click on the Text Effects button available at the bottom of the
dialogue box.
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Document Creation Class 6
Change the Character Spacing:
Kerning is the amount of space between each character that you type. Sometimes the space
between two characters is larger than others, which makes the word look uneven.
Here is the procedure to change the character spacing of any written word:
1. Select the text you want to format.
2. Click the Home tab.
3. Click the Font Dialogue Box Launcher.
4. Click the Advanced tab.
5. Click the Spacing list arrow, click an
option, and then specify a point size to
expand or condense spacing by the
amount specified.
6. Click the Position list arrow, click an
option, and then specify a point size to
raise or lower the text relative to the
baseline (bottom of the text).
7. Select the Kerning for fonts checkbox,
and then specify a point size.
8. To make the new formatting options the
default for all new Word documents, click
Set As Default, and then click Yes.
9. Click OK.
The preview section shows the status of character spacing according to the configuration.
Add Border to a Picture:
1. Select the picture you want to add a
border to, then click the Format tab.
2. Click the Picture Border command.
A drop-down menu will appear.
3. From here, you can select a colour,
weight (thickness), and whether or
not the line is dashed.
4. The border will appear around the
image.
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Document Creation Class 6
Crop a Picture:
When you crop an image, a part of the picture is removed. Cropping may be helpful when a picture
has a lot of content and you want to focus on only part of it.
1. Select the image you want to
crop. The Format tab appears.
2. On the Format tab, click the Crop
command.
3. Cropping handles will appear
around the image. Click, hold, and
drag a handle to crop the image.
4. Click the Crop command again.
The image will be cropped.
Note: The corner handles are useful for
simultaneously cropping the image
horizontally and vertically.
Apply Image Enhancement Features:
MS Word offers several options for changing the way images appear in your document. For example,
you can add a frame, make image corrections, change the image's colour or brightness, and even
add some stylish artistic effects. These options are located in the Adjust and Picture Styles groups
on the Format tab.
When you are ready to make adjustments or experiment with the look of an image, select the
picture and choose one of these options from the Format tab:
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Document Creation Class 6
Corrections: This command is located in the
Adjust group. From here, you can sharpen or
soften the image to adjust how blurry or
clear it appears. You can also adjust the
brightness and contrast, which controls how
light or dark the picture appears.
Colour: This command is located in the
Adjust group. From here, you can adjust the
image's saturation (how vivid the colours
are), tone (the temperature of the image
from cool to warm), and colouring (changing
the overall colour of the image).
Artistic Effects: This command is located in
the Adjust group. From here, you can add
artistic effects such as pastels, watercolours,
and glowing edges.
Picture Styles Group: This group contains a
variety of styles you can apply to your
pictures such as frames, borders, and soft
edges.
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To Wrap Text Around an Image:
1. Select the image you want to wrap
text around. The Format tab will
appear on the right side of the
Ribbon.
2. On the Format tab, click the Wrap
Text command in the Arrange
group. A drop-down menu will
appear.
3. Hover the mouse over the various
text-wrapping options. A live
preview of the text wrapping will
appear in the document. When you
have found the text-wrapping option
you want to use, click it.
Alternatively, you can select More
Layout Options... to fine-tune the
layout.
4. The text will wrap around the image.
You can now move the image if you
want. Just click, hold, and drag it to
the desired location.
Use a Predefined Text Wrapping Setting:
Predefined text wrapping allows you to move the image to a specific location on the page.
1. Select the image you want to
move. The Format tab will appear
on the right side of the Ribbon.
2. On the Format tab, click the
Position command in the Arrange
group.
3. A drop-down menu of predefined
image positions will appear. Select
the desired image position. The
image will adjust in the document,
and the text will wrap around it.
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Tables:
A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as
presenting text information and numerical data. In Word, you can create a blank table, convert text
to a table, and apply a variety of styles and formats to existing tables.
Apply a Table Style:
1. Click anywhere on the table, then click the Design tab on the right side of the Ribbon.
2. Locate the Table Styles group, then click the More drop-down arrow to see all available
table styles.
3. Select the desired style.
4. The selected table style will appear.
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Modifying a Table Using the Layout Tab:
When you select a table in Word 2013, the Layout tab appears under Table Tools on the Ribbon.
From the Layout tab, you can make a variety of modifications to the table.
Following features associated with the table can be controlled from the Layout tab:
• Insert and Delete rows and columns.
• Merge and splits cells of a table.
• Change the row height and cell width of the table.
• Change the vertical and horizontal alignment of cell/table text.
• Change the direction of text from horizontal to vertical and vice versa.
Change the Direction of Text:
You can easily change the direction of your text from horizontal to vertical. Making your
text vertical can add style to your table; it also allows you to fit more columns in your
table.
Grammar and Spelling Check:
When we prepare documents, we sometimes make mistakes. Two common types of mistake are
spelling mistakes and grammar mistakes. By default, Microsoft Word checks spelling and grammar
automatically as you type, using wavy red underlines to indicate possible spelling problems and wavy
green underlines to indicate possible grammatical problems.
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These mistakes can be corrected using an inbuilt spelling and grammar
feature:
1. From the Review tab, click the Spelling & Grammar command.
2. The Spelling and Grammar pane will appear. For each error in your
document, Word will try to offer one or more suggestions. You
can select a suggestion and click Change to correct
the error. If the program finds spelling mistakes, a
dialogue box appears with the first misspelt word
found by the spelling checker.
3. Word will move through each error until you have
reviewed all of them. After the last error has been
reviewed, a dialogue box will appear confirming that
the spelling and grammar check is complete. Click
OK.
Use of Thesaurus:
A thesaurus helps you to find words with similar meanings
(synonyms). It also shows antonyms words. An antonym is a
word with the opposite meaning.
Here are the steps to use the thesaurus to find the similar
meaning of any word used in the document:
1. Select the word in your document that you want to
check.
2. On the Review tab, click Thesaurus.
3. You will see multiple options of the words having a
similar meaning.
4. To replace your selected word with your desired word
from the suggested list, press the down arrow key in
front of the desired word and click Insert.
Find and Replace Words:
When you are working with longer documents, it can be difficult and time-consuming to locate a
specific word or phrase. Word can automatically search your document using the Find feature, and it
allows you to quickly change words or phrases using Replace.
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To Find Text:
In our example, we have written an academic paper and will use the Find command to locate all
references to a particular author's last name.
1. From the Home tab, click the Find command.
2. The navigation pane will appear on the left side of the
screen.
3. Type the text you want to find in the field at the top of the
navigation pane. In our example, we will type the author's
last name.
4. If the text is found in the document, it will be highlighted in
yellow, and a preview of the results will appear in the
navigation pane.
5. If the text appears more than once, choose a review option
to review each instance. When an instance of the text is
selected, it will highlight in grey:
Arrows: Use the arrows to move through the results one at a
time.
Results previews: Select a result preview to jump directly to the
location of a specific result in your document.
6. When you are finished, click the X to close the navigation pane. The highlighting will
disappear.
Note: You can also access the Find command by pressing Ctrl+F on your keyboard.
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To Replace Text:
At times, you may discover that you have made a mistake repeatedly throughout your document—
such as misspelling a person's name—or that you need to exchange a particular word or phrase for
another.
You can use Word's Find and Replace feature to quickly make changes. In our example, we will use
Find and Replace to change the title of a magazine so it is abbreviated.
1. From the Home tab, click the Replace command.
2. The Find and Replace dialogue box will appear.
3. Type the text you want to find in the Find what: field.
4. Type the text you want to replace it within the
Replace with: field. Then click Find Next.
5. Word will find the first instance of the text and highlight it in grey.
6. Review the text to make sure you want to replace it. In our example, the text is part of the
title of the paper and does not need to be replaced. We will click Find Next again.
7. Word will jump to the next instance of the text. If you want to replace it, select one of the
replace options:
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Replace will replace individual instances of text. In our example, we will choose this option.
Replace All will replace every instance of the text throughout the document.
8. The selected text will be replaced.
9. When you are done, click X to close the dialogue box.
Note: You can also access the Find and Replace command by pressing Ctrl+H on your keyboard.
Document Views:
Word 2013 has a variety of viewing options that change how your document is displayed. You can
choose to view your document in Read Mode, Print Layout, or Web Layout. These views can be
useful for various tasks, especially if you are planning to print the document.
To change document views, locate and select the desired document view command in the bottom-
right corner of the Word window.
• Read Mode is optimized for reading a
document on the computer screen. In
Full-Screen Reading view, you also have
the option of seeing the document as it
would appear on a printed page.
• Print Layout is the default layout and the one you see most often.
• Web Layout is suitable if you are designing a web page in Word. Web Layout view shows
how your document will look like a web page.
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Document Creation Class 6
Mail Merge:
Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags,
and more using information stored in a list, database, or spreadsheet. When performing a Mail
Merge, you will need a Word document (you can start with an existing one or create a new one) and
a recipient list, which is typically an Excel workbook.
How to use Mail Merge:
1. Open an existing Word document, or create a new one.
2. From the Mailings tab, click the Start Mail Merge command and select Step by Step Mail
Merge Wizard from the drop-down menu.
The Mail Merge pane appears and will guide you through the six main steps to complete a merge.
The following example demonstrates how to create a form letter and merge the letter with a
recipient list.
Step 1:
• Choose the type of document you want to create. In our
example, we will select Letters. Then click Next: Starting
document to move to Step 2.
Step 2:
• Select Use the current
document, then click
Next: Select recipients
to move to Step 3.
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Step 3:
Now you will need an address list so Word can automatically
place each address into the document. The list can be in an
existing file, such as an Excel workbook, or you can type a new
address list from within the Mail Merge Wizard.
1. From the Mail Merge task pane, select Use an existing list,
then click Browse... to select the file.
2. Locate your file and click Open.
3. If the address list is in an Excel
workbook, select the worksheet
that contains the list and click OK.
4. In the Mail Merge Recipients
dialogue box, you can check or
uncheck each box to control which
recipients are included in the merge.
By default, all recipients should be
selected. When you are done, click
OK.
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5. From the Mail Merge task pane, click Next: Write your
letter to move to Step 4.
Note: If you don't have an existing address list, you can click the
Type a new list button and click Create. You can then type your
address list.
Step 4:
Now you are ready to write your letter. When it's printed, each copy of the letter will be nearly
identical. Only the recipient data (such as the name and address) will be different. You will need to
add placeholders for the recipient data so Mail Merge knows exactly where to add the data.
To insert recipient data:
1. Place the insertion point
in the document where
you want the information
to appear.
2. Choose one of the four placeholder options: Address block,
Greeting line, Electronic postage, or More items.
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3. Depending on your selection, a dialogue box may appear with various options. Select the
desired options and click OK.
4. A placeholder will appear in your document (for example, «AddressBlock»).
5. Repeat these steps each time you need to enter information from your data record. In our
example, we will add a Greeting line.
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6. When you are done, click Next: Preview your letters to move to Step 5.
Note: For some letters, you will only need to add an Address block and Greeting line. Sometimes,
however, you may want to place recipient data within the body of the letter to personalize it even
further.
Step 5:
1. Preview the letters to make sure the information from the recipient list appears correctly in
the letter. You can use the left and right scroll arrows to view each document.
2. Click Next: Complete the merge to move to Step 6.
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Step 6:
1. Click Print... to print the letters.
2. A dialogue box will appear. Click All, then click OK.
3. The Print dialogue box will appear. Adjust the print settings if needed, then click OK. The
letters will be printed.
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Printing a Document:
1. Select the File tab. Backstage view
will appear.
2. Select Print. The Print pane will
appear.
3. Navigate to the Print pane and
select the desired printer.
4. Enter the number of copies you
want to print.
5. Select any additional settings if
needed.
6. Click Print.
Print a Page Range:
If you would like to print individual pages or page ranges, you will need to separate each entry with a
comma (1, 3, 5-7, or 10-14 for example).
1. Navigate to the Print pane.
2. In the Pages: field, enter the pages you want to print.
3. Click Print.
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e-Safety and Going Online Class 6
e-Safety and Going Online
What is a Web Browser?
A web browser is a type of software that allows you to find and view websites on the Internet.
There are many different web browsers, but some of the most common ones include Google
Chrome, Internet Explorer, Safari, Microsoft Edge, and Mozilla Firefox.
URLs and the Address Bar:
Each website has a unique address, called a URL (short for Uniform Resource Locator). It's like a
street address that tells your browser where to go on the Internet. When you type a URL into the
browser's address bar and press Enter on your keyboard, the browser will load the page associated
with that URL. In the example below, we have typed www.bbc.com/travel into the address bar.
Links:
Whenever you see a word or phrase on a website that's blue or underlined in blue, it's probably a
hyperlink or link for short. You might already know how links work, even if you have never thought
about them much before. Links are used to navigate the Web. When you click a link, it will usually
take you to a different webpage. You may also notice that your cursor changes into a hand icon
whenever you hover over a link.
Navigation Buttons:
The Back and Forward buttons allow you to move through websites you have recently viewed. You
can also click and hold either button to see your recent history.
The Refresh button will reload the current page. If a website stops working, try using the Refresh
button.
Bookmarks and History:
If you find a website you want to view later, it can be hard to memorize the exact web address.
Bookmarks, also known as Favourites, are a great way to save and organize specific websites so you
can revisit them again and again. Simply locate and select the Star icon to bookmark the current
website.
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Your browser will also keep a history of every site you visit. This is another good way to find a site
you visited previously. To view your history, open your browser settings—usually by clicking the icon
in the upper-right corner—and select History.
Search Engine:
With billions of websites online today, there is a lot of information on the Internet. Search engines
make this information easier to find. A search engine is a web-based tool that enables users to locate
information on the World Wide Web. Search engines use programs, often referred to as spiders,
robots or crawlers, to search the internet. These programs are used by search engines to build an
index of the internet.
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How to search the web:
There are many different search engines you can
use, but some of the most popular include
Google, Yahoo!, and Bing. To perform a search,
you will need to navigate to a search engine in
your web browser, type one or more keywords—
also known as search terms—then press Enter on
your keyboard. In this example, we will search for
recipes.
After you run a search, you'll see a list of
relevant websites that match your search terms.
These are commonly known as search results. If
you see a site that looks interesting, you can click
a link to open it. If the site doesn't have what you
need, you can simply return to the results page
to look for more options.
Most browsers also allow you to perform a web
search directly from your address bar, although
some have a separate search bar next to the
address bar. Simply type
your search terms and press
Enter to run the search.
Refining your search:
If you are still having trouble finding exactly what you need, you can use some special characters to
help refine your search. For example, if you want to exclude a word from a search, you can type a
hyphen (-) at the beginning of a word. So, if you wanted to find cookie recipes that don't include
chocolate, you could search for recipes cookies -chocolate.
You can also search for exact words or phrases to narrow down your results even more. All you
need to do is place quotation marks (" ") around the desired search terms. For example, if you
search for recipes "sugar cookies", your search results will only include recipes for sugar cookies,
instead of any cookies that happen to use sugar as an ingredient.
These techniques may come in handy in certain cases, but you probably won't need to use them
with most searches. Search engines can usually figure out what you are looking for without these
extra characters. We recommend trying a few different search suggestions before using this
method.
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Content-specific search:
There may be times when you are looking for something more specific, like a news article, picture,
or video. Most search engines have links at the top of the page that allow you to perform these
unique searches.
You can use the extra search tools to narrow down your results even more. These tools will change
based on the type of content you are looking for, but in this example, we can filter our images by
size, colour, image type, and more. So, if you wanted to find cookies with pink frosting, you could
search for images that are mostly pink.
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Office 365
Office 365 is a fully-featured web-based version of Microsoft Office. It comes with the new Microsoft
365 subscription which includes Windows 10, MS Teams and Office 365.
How to use Office 365:
Open your web browser and navigate to portal.office.com.
Here you should be able to login to your Microsoft account by using your provided CSN email
address and password.
Once you are logged in you will see this page:
From here you should have access to your E-mail with Outlook, your online storage with OneDrive,
your Learning Management System with Microsoft Teams, and your Office apps with Word, Excel,
PowerPoint, and Access. You can also access your contacts with People.
Many other apps are available.
Note: For more information please visit support.office.com
Create New Files
From here, you can create a new document in two different ways. Click the Start New icon, then
select the icon for the type of file you want to create from the pop-up window—Word document,
Excel workbook, PowerPoint presentation, Forms survey, Forms quiz, or Sway page.
Alternatively, click the icon for the program you wish to use. Click the All Apps icon to see
additional apps. As an example, we will use Word, but you can choose any of the Office apps. The
online versions of Excel, PowerPoint, and OneNote work similarly to Word in that they offer all the
basic commands and features.
Click the icon for Word to launch the new document page, where you can select a template or
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create a new document from scratch. Word offers templates for resumes, cover letters, flyers, and
calendars. If you don't need a special template, just click New blank document. Word will open for
you to start creating your document.
As you type your document, you will find all the basic editing options via the toolbar. You can set the
font, text size, and other styles, insert tables and pictures, add page numbers, headers, and footers,
adjust the page size, margins, and orientation, zoom in and out of your document, and run a spell-
check.
Save and Download Documents
Your document takes on a default name of Document 1, Document 2, etc. To change the name, click
in the Name field at the top of the document and type a new one.
Your document is automatically saved and you do not need to click save like on offline office apps.
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By default, your document is saved in the root location of your OneDrive storage space. If you plan
to work with a lot of different documents, you may want to create specific folders in OneDrive to
store these files. If you want to save a copy of your document in a specific folder, click File > Save As
> Save a copy to OneDrive.
Navigate your OneDrive space and select the folder to which you want to save your document, then
click Save. Afterwards, your document automatically saves periodically so you don’t have to
manually keep saving it as you do with the desktop version of Word.
Alternatively, you can also click on “Download a Copy” to save a copy of the file as is to your desktop
if you want to edit it offline. You can also download the file as a PDF.
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