Flipbook Welcome Pack 2019

SHOEBURYNESS
HIGH

SCHOOL

Expect Excellence

CLARE COSTELLO

Head Teacher

Welcome to the Shoeburyness High School community.
I truly believe that our school is unique; we are a large school that feels very personal
and we manage to combine hard work and rigour with positive relationships and
humour.
Our best assets are our students together with the staff that work with them; we are
proud to be a fully inclusive, community school and the diverse nature of our
school population adds real value. Make no mistake, the importance we
place on positive relationships and community does not distract us
from our core purpose which is to provide the best learning
opportunities for our students, so they can achieve the best
possible individual outcomes.
We look forward to working in partnership
with you to support our young people
through the next phase of their
educational journey.

22

VISION

Our
vision
is
simple: to
be the most
outstanding
school
nationally;
because only the
best is good enough
for our young people.

3

In this Welcome Pack…..

Page 2 Welcome from the Head Teacher. Clare Costello

Page 3 Our Vision

Page 4 Contents

Page 5 Introduction. Marie Cook

Page 6 The School Day and First Day at School

Page 7 Lunch Time Arrangements, After School Arrangements, Bicycles

Page 8 Term Dates and School Policies

Page 9 School Contact Details

Page 10 –11 Learning Climate and Environment. Katrina Lambert

Page 12 Welcome from Christine Dunsmuir, Year 7 Year Manager

Page 13 Pastoral Team and Support

Page 14 Special Educational Needs Co-ordinator

Page 15 Mental Health, Wellbeing and Young Carers

Page 16-17 Attendance and Holiday Entitlement

Page 18-19 School Expectations and Detentions

Page 21-23 Uniform Expectations: School Uniform, PE Kit and Suppliers

Page 24-25 Learning Provision and Assessment

Page 22-25 Curriculum. William Peel

Page 26-27 Curriculum and Academic Support

Page 28 Progress Leaders

Page 29 Subjects and Heads of Faculty

Page 30 Homework, and My Child at School. Scope and RESHAPE

Page 31 Future Pathways and Employment of Young People

Page 32—33 Student Leadership and Student Forum

Page 34 - 37 General Data Protection Regulations (GDPR)/Privacy Notice

Page 38-40 Partnership Agreements

Page 41 –42 ICT Acceptable Use Contract

Pages 43 General Data Protection Regulations/Use of Images of Children

Pages 44 School Twitter Accounts

4

In this Welcome Pack we outline how we will care for
your child, the curriculum we offer, standards
that we expect and a number of
organisational aspects to school life
at Shoeburyness High School.

We will endeavour to
deliver the
complete
package
as described.
For your part,
as you have
chosen
Shoeburyness High
as the school for your
children, we believe we
have the right to expect
that you will work with us to
make your child’s time at
school a successful and
enriching experience.

A good home-school partnership
will ensure that your child has the best
possible conditions for success.

For additional information, please go to our
website and use our ‘Parents’ or ‘Student’ link.
Please note that some information may be
subject to change so please use our website for

up to date information (subject to reviews) .

MARIE COOK

Transition

5

The School Day

The school day starts at 8:30am. Students are expected to arrive
at school before this time and make their way to their tutor
group.

08:30 to 08:55 Period 1/Assembly

08:55 to 10:35 Period 2

10:35 to 10:55 Break

10:55 to 12:35 Period 3

12:35 to 13:20 Lunch

13:20 to 15:00 Period 4

15:00 End of school

First Day at School

Your first school day at Shoeburyness High School starts at 8.30am on
Thursday 5th September.

 Students can enter via the Delaware Road or Caulfield Road
entrance. Gates are locked at 8.30 so please arrive in plenty of
time.

 Students DO NOT need to bring a PE kit as it will be their first day and
the issued timetable will clarify when they must bring it in.

 Bring a suitable school bag in order to carry books or resources that
may be given

 Bring basic equipment such as pens, pencils, rulers, rubbers etc
 Bring a packed lunch and refreshments if not using the school

canteen facilities. We are a nut free school and as a Healthy
School, we do not allow high energy or sugary drinks
 Bring money if you wish to purchase food at break time and lunch

6

Lunch Time Arrangements

The school places great emphasis on healthy eating and all our menus have been
revised to reflect this. A good choice of food is available every day or students may
bring their own packed lunch which can be eaten in a supervised area. The dining
hall is open before school, at break and lunch time. We encourage students who are
entitled to a free meal to take up the provision available.

All students must remain on the school site at lunchtime. If parents wish their child to
return home for their lunch they must advise the student’s Year Manager in writing who
will then stamp and sign their Student Planner. The expectation of the school is that
this authorisation is to allow the student to go to their own home and not to any other
location. Without this authorisation staff will not allow students off site. It should also be
understood that the school cannot exercise the normal care and control over students
who, with or without parental permission, leave the school during lunchtime.

After School Arrangements

In order to drive the highest standards of progress and attainment for all students in
all year groups departments operate a system of ‘catch-ups’. It is an expectation
that if a student fails to achieve a satisfactory standard in an assessment they will
attend an after school support session. This prevents students from falling behind
with their learning and encourages good revision habits from as early as year 7.

There is also a comprehensive programme of extra-curricular activities which caters
for a wide range of educational, social and leisure interests during the midday break
or after school hours. Students are encouraged to take advantage of these
opportunities and also to represent the school in our wide range of sporting
activities. Students will be given information about when these activities will take
place.

Use of bicycles

If your child wishes to cycle into school, a designated storage area is provided.
Bicycles are left at school at the owners risk and you must supply your own lock if
you wish to use one. It must be pointed out that the school does not have insurance
cover in the case of damage.
All bicycles must be left in the cycle shed; any left chained to the front railings will be
removed.

7

Term dates

SCHOOL TERMS AND HOLIDAYS 2019-2020

Term/Holiday School closes for students School re-opens for students
on the morning of:

Summer / Autumn 2019 Wednesday 24th July 2019 Thursday 5th September 2019:
(school closes at 12 noon)
Year 7 – 8.30am start

Years 12/13 – 9.15am start

Years 8, 9, 10 & 11 – 10.00am start
Friday 6th September 2019 all
year groups start at normal time
– 8.30am

Autumn Half Term 2019 Friday 25th October 2019 Monday 4th November 2019

Autumn Term 2019 end Thursday 19th December 2019 Tuesday 7th January 2020
Spring Half Term 2020 (school closes at 12 noon)

Friday 14th February 2020 Monday 24th February 2020

Spring Term 2020 end Friday 3rd April 2020 Monday 20th April 2020

Summer Half Term 2020 Friday 22nd May 2020 Monday 1st June 2020

Summer Term 2020 end Wednesday 22nd July 2020
Spring Bank Holiday 2020 (school closes at 12 noon)

Monday 4th May 2020

Staff Training Days / Tuesday 3rd September 2019

Non Student days Wednesday 4th September
for 2019-2020 2019

Friday 27th September 2019

Entry RequirementsFriday 6thDecember 2019
Monday 6th January 2020
For up to date news see the school website: www.shoeburynesshigh.co.uk

School Policy Statements

The full range of all our school policy documents are available to parents on
our school website (subject to reviews).

8

Contact Details

9

ETHOS

The culture of our
school is very much
focused on improving
the life chances of
our students.

1010

The social and emotional welfare of all
students is very important as children
who are worried or insecure are
unlikely to achieve their
potential.

On
entry to
the school
each child
is carefully
placed in a
tutor group of
about thirty
students of mixed
ability from a range of
primary schools. Each
group is led by a Form
Tutor and supported by a
team of Learning Mentors.
These are teachers who will
lead academic mentoring
sessions with each child
throughout the year. The students’
relationship with these key figures is
very important as they monitor and
guide their academic performance and
social development.

KATRINA LAMBERT

Learning Climate and Environment

11

CHRISTINE DUNSMUIR

Year Manager

Hello and welcome to Shoeburyness High School.
My name is Miss Christine Dunsmuir and I will be your Year Manager for the next 5 years whilst
you continue your educational quest and journey from Year 7 through to Year 11.
It is my dedicated role to support you and your parents/carers with your transition from junior
school to Shoeburyness High School and offer support and guidance where necessary.
We have an excellent pastoral team at Shoeburyness High School and I or any one of my
experienced colleagues will always be on hand to answer any questions and/or offer advice.
Our School ethos is “Expect Excellence” which we expect in all aspects of school life. I am
a firm believer and adherent of this expectation to ensure every member of my year
group succeeds in our school. I am sure that you will all conduct yourself within
our expectations and like me, be a very proud member of our school
community and reach your full potential.
I look forward to meeting you all in person and am excited to
start this journey with you.
Warm regards,
Christine Dunsmuir

1212

Jane Unwin Year 8 Pastoral Team: Year Managers Students in each year group are
led by a Year Manager.
Danielle Colley Year 9 The Year 7 Manager will be Miss
Christine Dunsmuir who will
Hayley Hawkyard Year 10 remain your child’s Year
Manager until year 11. Miss
Emma Rose Year 11 Dunsmuir liaises closely with the
tutors and the Pastoral Team to
Laura Windle Sixth Form reinforce our high expectations
of student behaviour and
discipline and ensures that the
welfare needs of all students are
met.

Should issues arise which need to
be discussed with parents Miss
Dunsmuir, or the relevant staff
members, will contact parents
directly. Similarly, if parents have
any issues they are concerned
about we encourage them to
make appointments with staff,
via the school office. All pastoral
issues should be directed to the
Learning Tutor in the first
instance, or the Year Manager.

If a child has an accident or
feels unwell whilst at school it will
be reported to the school office.
One of our qualified First Aiders
will assess their condition and
contact home if necessary.

13

SENCO

Before your child enters the school much liaison has taken place with our
local primary schools in order to make the transition as easy as possible.
The Special Educational Needs Coordinator (SENCO) will have spent
time discussing each child’s needs with the Primary SENCOs. Some
students will be invited to visit our school before the transition day on
Friday 5th July 2019.
On entry into secondary education, progress is carefully monitored by
the SENCO, subject teachers, Progress Leaders and the associate
support staff. Students are given a series of assessment tests in
order to assess individual ability. If we find that your child
has difficulties that may affect their progress, we will
organise intervention to address this. If you are
concerned about your child’s progress then
please contact us. The outcome may
be that your child is placed on
the Special Educational
Needs Register.

In order that progress can be made, a number of
different strategies may be put into place, including:

 extra support within class
 working in a small group
 working on an individual basis
 support from an outside agency

Whichever strategies are used, we will endeavour to keep you fully
informed. We do rely on your co-operation and support.
If you would like to speak to someone from the Learning Support
Department, please contact the SENCO.

1414

Mental Health and Wellbeing

We follow the aims of the
1757 Voices Charter in
that every student
is supported
with their
Mental
Health and
Emotional
Wellbeing in
four key areas:
by strengthening
trust, having better
promotion,
increasing support
and by creating an
open and safe school
environment.

Young Carers

Is you child a young carer?

A young carer is under 18 years of
age and helps to look after a family
member who is disabled, physically or
mentally ill or has a substance misuse
problem. Caring can involve physical or
emotional care, or taking responsibility for
someone’s safety or wellbeing.

The level of responsibility assumed by a young
carer is often inappropriate to their age and at a
level beyond simply helping out with jobs at home,
which is a normal part of growing up.

Need someone to talk to?
Would you like some “time out” for fun things to do, some
quiet time to do your homework or just someone to chat
with? Why not contact the team at Southend Borough Council
on 01702 534000 to have a chat about which support is right for
you.

https://www.southend.gov.uk/info/200386/help_and_advice_for_carers/234/young_carers

15

Attendance

100% Perfect—
progress made and better prospects

98% School days off each year 20 days over five years—
a month missed
4

96% School days off each year 40 days missed over 5 years— over
half a term missed
8

95% School days off each year 50 days over 5 years—
quarter of a year missed
10

94% School days off each year 55 days over 5 years—
nearly a term missed
11

90% School days off each year 95 days over five years—
half a year missed
19

85% School days off each year 145 days over five years—
three quarters of a year missed
29

To report a child's absence, please dial the main school number
and then press 3.

16

Without good attendance students cannot achieve academic success.
Achieving and maintaining high standards of punctuality and attendance is a
priority for every student. We would expect students to have at least a 97%
attendance record. Students are entered into prize draws to celebrate their
individual success as well as a trophy and certificate for the best attending
tutor group each half term.

If your child is unable to attend, please:
 Send a note prior to the absence if the reason is known beforehand.
 Telephone as early as possible on the morning of the first day of absence.

Please listen to the voicemail message and select the appropriate option
for student absence. State the student’s name, tutor group and day that
the student is expected to return to school.
 Maintain daily contact with the attendance office throughout the
absence.
The school will:
 contact parents during the first day of absence, using text messages to
mobile phones, if absence is not accounted for.
 contact parents to request notes for any absence that is not accounted
for.

Parents are urged to contact the school if there are any problems they wish to
discuss relating to attendance. The school has full-time Attendance Officers
who are available to discuss any issues regarding attendance. The school does
carry out home visits to ascertain reasons for absence. Attendance data is
regularly monitored throughout the year.

Punctuality is an essential quality that all students must achieve. If a student is
late the school will take appropriate action to impress upon the student the
importance of punctuality. This will usually be an after school detention.

Holiday Entitlement

In line with advice from Southend Local Education Authority, and the
Government, any students that take holiday during term time will have their
absence recorded as unauthorised unless the holiday is for exceptional
circumstances and authorised by the Head Teacher. Parents wishing to take
holidays during term time need to complete a Request for Absence from
obtained from the school reception. Unauthorised holidays may lead to a fine
being issued.

17

School Expectations

18

The number of students and staff at Shoeburyness High School is nearly
2000. For a community of this size to work effectively and for each
member, of whatever age, to be safe and shown respect requires
careful organisation and some regulation. We have intentionally kept
the number of school expectations to a minimum and consider that they
are clear and easy to follow.

Action will be taken against students who break these expectations.
Please note that the use of mobile ‘phones, smart watches or personal
entertainment systems disrupt learning and are, therefore, banned.
(If a member of staff sees or hears any of these, they will be confiscated
and held until the end of the half term, without exception).

Detentions

Where students continue to fall short of the standards that are
expected, sanctions will be employed. Detention is a sanction which
any parent might expect a child to receive if the child misbehaves.

 A short detention of 10 minutes may be given at the end of the
school day without prior notice.

 Students may be given detention for 30 minutes at the end of the
school day at the discretion of teaching staff for misbehaviour,
misdemeanour, lateness or for failure to complete school work.

 All detentions are supervised by a member of staff and meaningful
work is set.

 Students who truant from school will be expected to make up the
time by staying in school to complete the work missed in the lesson,
which could be up to 100 minutes. This could apply to all the lessons
missed.

 We aim to inform parents 24 hours in advance if the detention given
exceeds 10 minutes.

Whilst we aim to work in co-operation at all times with parents and the
young people in our care it should be noted that schools have legal
authority to detain students on disciplinary grounds after the end of a
school session even if the parent disagrees.

19

Uniform Expectations: School Uniform

We pride ourselves on a smart and practical school uniform. We firmly
believe our school uniform:
 Gives our students a greater sense of belonging to our school and

creates an identity for the school in our community
 Helps students to prepare for when they leave school and may have

to dress smartly or wear a uniform
 Can improve learning by reducing distraction, sharpening focus on

schoolwork and making the classroom a more serious environment,
allowing students to perform better academically
 Reduces the worry of peer pressure
If a pupil is unable to attend school in the correct school uniform or there is
an issue, a letter from home must be given to the year manager explaining
the situation.

Please also refer to our website regarding Exceptional Grants.

20

Uniform Expectations: PE kit

Items of PE Kit specific to Shoeburyness High School
are now only available to buy via the
online store from yourschoolwear.

21

Uniform Expectations: School Uniform

What our students MUST wear:

Compulsory items:

Blazer: Black with school logo – from school outfitters

Polo Shirt: Years 7-9—green with school logo – from school outfitters

Years 10-11—red with school logo—from school outfitters

Trousers: Black, tailored

Skirt: Black, reasonable length

Shoes: Black, low heel, closed-in style, leather look

Optional items:

Fleece: Black with school logo – from school outfitters

Pullover: V-neck, black with school logo – from school outfitters

Outdoor Coats: Should be black without logos etc (to be worn in addition to a

blazer, not in place of one)

In Year 11, prefects wear a French navy polo shirt with school logo.

Please note:
Girls’ school skirts and trousers should be purchased from our uniform suppliers so that
they meet our expectations.

What NOT to wear:
Items that are NOT allowed are:
 Boots or trainers, including plimsolls, (we do not accept black Vans, Converse or the

large walking style boots by Firetrap or Timberland)
 Patterned tights or leggings
 Short skirts, tube skirts, jersey skirts
 Hoodies, denim jackets / fashion jackets
 Fashion trousers (including skinny fit trousers, leggings and jersey trousers)
 Facial piercings, including tongue piercings
 Baseball caps or other hats
 Coloured hair / extreme hairstyles (including shaved hair). Hair and nails should be

a natural colour. Acrylic or gel nails are not permitted.

The only jewellery that is permitted is one signet ring and one small stud earring worn in
the LOBE of the ear.

Please be warned:
We may send students home at the school gate to change if they persistently arrive to
school wearing incorrect uniform.

22

Where to Buy:

Crawlers School Uniforms & Embroidery:
361 Hamstel Road, Southend on Sea, Essex. SS2 4LE
Telephone: 01702 601274
Web: www.southendschoolwear.com

National Schoolwear Centres:
96 Hamlet court Road, Westcliff on Sea, Essex. SS0 7LP
Telephone: 01702 330300
Web: www.schoolwearshops.co.uk

Please note:
It is essential that all uniform items are labelled clearly with your child’s name.
A small supply of second-hand uniform is available in school at very reasonable prices.
Please contact your Year Manager for details.

Acceptable school trousers for girls:
Please note we do not accept skinny fit trousers for school. To help our parents we have
sourced reasonable priced trousers from a variety of local stores. Please make sure your
child is wearing one of these styles and that they are loose fitting (see table below).
Alternatively, the trousers available at our school uniform providers are suitable for
school.

*A reminder: Our preferred skirt for girls is the knee length pleated skirt available from
our uniform suppliers Crawlers or National Schoolwear Centres.

Supplier Trouser Type Price
Marks & Spencer
Matalan 2 pack girls’ trousers £11—£17 (2 pack)
Asda
Littlewoods.com Women’s straight leg trouser From £6.00
Next
Bootcut trouser £6.00

V by Very Girls - 2 pack woven trousers £20—£27 (2 pack)

Black jersey bootcut trousers (ages 3-16) £8 to £13

23

BELIEF

If there is one belief that
underpins all others it is
in aspiration with a
clear focus on
learning.

2424

Learning Provision and Assessment

In Year 7, all students are set a
GCSE target based on
their attainment at
the end of
Primary
School.
This target
will be on a
9-1 scale, with
9 being the
highest and 1
being the lowest.

All students’ work is
regularly assessed in
each subject area to
determine whether they are
on track to meet their GCSE
target and detailed feedback is
given explaining how
improvements can be made.

Each term, parents will receive a report
on their child’s progress against this GCSE
target.

Parents of all year groups also receive a report
once a term with Improvement Targets for each
subject.

All Reports are available through My Child at School.
There are also annual Parents’ Evening when there is an
opportunity to discuss your child’s progress with teachers.

25

WILLIAM PEEL

Curriculum

In order to maximise the life chances of all of our students we have designed a
curriculum that is responsive and flexible. It is based around pathways and routes,
allowing students to access a curriculum that suits their learning needs and
aspirations.
Students are placed into one of four pathways.
The Challenge Pathway is for the highest ability students in the year group who will
follow a more challenging linear curriculum which introduces more advanced
learning activities,
The Success Pathway is our biggest pathway which also is where the majority
of our students are placed.
The Excel Pathway is designed for our students who need different
experiences in order to re-engage them with learning.
The Achievement Pathway is for students who have
identified learning needs and/or physical
disabilities.
We must stress that the pathways are
designed to allow students to
move between them
when their learning
needs require.

2626

Support for the Curriculum

Our students are
supported and
extended
through the
curriculum
by a range of
measures such
as:

 One-to-one
tuition in literacy
and numeracy

 Co-teaching
strategies

 Specialist departmental
LSAs (Learning Support
Assistants)

 Subject academies
 Learning conversations
 Learning mentors in English and

mathematics
 Academically More Able (AMA)

programmes
 Individual Challenge Plans
 Revision Conferences

27

PROGRESS LEADERS

Steph Stables The academic progress of
all children is monitored
Paul Brennan and tracked by our
Progress Leaders (PLs).

We have five PLs working
across years 7 to 11, who
liaise closely with the
Learning Mentors to ensure
all students achieve their
target grades. If students
are underachieving then
the PLs will liaise with
parents / carers and
ensure intervention
strategies are implemented
to help individuals make
better progress.

Kim Coussins If parents have queries
about curriculum issues
they should contact the
Progress Leaders as well as
the relevant Heads of
Faculty for that subject.

Jacqui Sutton Members of the Senior
Leadership Team are also
assigned to each year
group to provide
additional support.

Chris Smith

2828

Subjects and Heads of Faculty

 Achievement Pathway Rachael Roberts

 Business and IT Martin Root

 Creative Arts Edward Harper

 Design and Technology Jayne Beuvink

 English Michelle Buck

 Excel Pathway Andrew Newman

 Humanities Vicky Gray

 Mathematics Christopher Stanford

 MFL Michelle Laroche

 PE Brian Butler

 Science Matt Booker

 Social Sciences Karen Andrews

29

Homework

Your child will receive regular homework tasks, designed to support and enhance
their studies across all subjects. This may take the form of vocabulary learning,
practice tests, prior reading/research in preparation for future lessons or longer
project based activities. Whatever form it may take, it will be integral to your child’s
learning and we ask you to monitor its completion. You can find records of your
child’s homework tasks through our online web based reporting portal.

‘My Child at School’

Shoeburyness High School offers all parents access to “My Child At School”, our
online web based reporting portal. Upon receipt of your login details (sent during the
Autumn Term) you can check your child’s timetable, attendance, behaviour,
achievements and homework set. You can get access to any full or interim report we
issue as soon as it is published. What’s more you can get this information on a pc,
tablet or smartphone from anywhere in the world via the My Child At School
website—a link to this site can be found on the Shoeburyness High School website
(Parents > My Child At School). To access this service you must provide the school
with an up to date e-mail address on the data contact form supplied in the Return
Pack.

If you already have a child at Shoeburyness High, any younger sibling will
automatically be accessible using your existing login credentials.

SCOPE/RESHAPE

The Education Act 1993 gives parents the right to withdraw their children from any or
all parts of a school’s programme of Sexual Health Education, other than those
elements which are required by the National Curriculum Science Order. Parents do
not have to give reasons for such a decision, but we would invite them voluntarily to
indicate their reasons for withdrawal, so that any misunderstandings about the nature
of the Sexual Health Education provided by our school could be resolved. Sexual
Health Education is incorporated within SCOPE/RESHAPE and teaching approaches
to the subject will be objective and balanced, as well as being sensitive to the ages
and backgrounds of students.

Section 71 of the School Standards and Framework Act 1998, provides for the right of
withdrawal from Religious Education. The use of the right to withdraw should be at
the instigation of parents and it should be made clear whether it is from the whole of
the subject or specific parts of it.

30

Future pathways

Employment of Young People

Any student who wishes to be gainfully employed must first have a permit issued
through the Education Department at the Civic Centre. Application forms are
obtainable from the school office. Permits are granted only to students aged
thirteen or over. The Headteacher may refuse to agree if a student’s attendance,
punctuality or behaviour is not satisfactory.

31

LEADERSHIP

The school has high expectations of all our students in terms of attendance,
behaviour and student progress. With approximately 1,800 students and 200 staff it is
essential that we work together to create a purposeful and supportive environment in
which everyone can succeed. A positive partnership exists between students, parents
and teachers which aims to provide opportunities for personal growth and academic
success. Students are encouraged to become actively involved in the community life
of our school. A range of opportunities and responsibilities exist including becoming:
 a member of our School Forum
 a school prefect
 involved in one of our many successful sports teams
 a performer in our outstanding school productions, which include

national competitions
 a Peer Mentor
We have annual Community Service Awards to
celebrate our students’ successes as well as being
members of the Jack Petchey Award
Scheme and the Diana Award. This is in
addition to our departmental
reward policies and rewards
for excellent
attendance and
exemplary
conduct.

3234

All young people of Shoeburyness High
School are given the opportunity to
become part of the Student
Forums at the start of the
academic year
through a
democratic
process. The
successful
applicants, elected
by their peers then
attend specific Forum
meetings throughout the
year.

There are 5 student forums,
Achievement, Well being,
Community, Eco, and Leadership
which are led and run by the
Senior 6th Form Prefects

The Forums feed back to the rest of
the school via the Forum Summit, where
they show the work they have done
throughout the term .

33

General Data Protection Regulations
(GDPR) /Privacy Notice

Why do we collect and use pupil information?
We, Shoeburyness High School, are a data controller for the purposes of the General Data
Protection Regulations, (GDPR), 2018, (formerly Data Protection Act 1998) and the Education
Act of 1996. We adhere to GDPR legislation, paying particular attention to both Article 6
‘Lawfulness of processing’ and Article 9 ‘Processing of special categories of personal data’ to
collect personal information from you and we may receive information about you from your
previous school and the Learning Records Service.

We use the pupil data:
 to support pupil learning
 to monitor and report on pupil progress
 to provide appropriate pastoral care
 to assess the quality of our services
 to comply with the law regarding data sharing

The categories of pupil information that we collect, hold and share include:
 Personal information (such as name, unique pupil number and address)
 Characteristics (such as ethnicity, language, nationality, country of birth and free school

meal eligibility, special educational needs)
 Attendance information (such as sessions attended, number of absences and absence

reasons)
 National curriculum assessment results
 Relevant medical information where applicable

Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to
us on a voluntary basis. In order to comply with GDPR, we will inform you whether you are
required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data
In line with the Retention Schedule we will hold pupil data for up to six years after they leave the
school and any subsequent destruction of pupils’ personal data will be secure and logged
appropriately.

Who do we share pupil information with?
We routinely share pupil information with:
 schools that the pupil’s attend after leaving us
 our local authority
 the Department for Education (DfE)

Aged 14+ qualifications
For pupils enrolling for post 14 qualifications, the Learning Records Service will give us a pupil’s
unique learner number (ULN) and may also give us details about the pupil’s learning or
qualifications

Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and
our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data
sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with the (DfE) under regulation 5 of The
Education (Information about Individual Pupils) (England) Regulations 2013.

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Data collection requirements:
To find out more about the data collection requirements placed on us by the Department for Ed-
ucation (for example; via the school census) go to:
https://www.gov.uk/education/data-collection-and-censuses-for-schools.

Youth support services
What is different about pupils aged 13+?
Once our pupils reach the age of 13, we also pass pupil information to our local authority and /
or provider of youth support services as they have responsibilities in relation to the education or
training of 13-19 year olds under section 507B of the Education Act 1996.

This enables them to provide services as follows:
 youth support services
 careers advisers

A parent / guardian can request that only their child’s name, address and date of birth is passed
to their local authority or provider of youth support services by informing us. This right is transferred
to the child/ pupil once he/she reaches the age 16.

Our pupils aged 16+
We will also share certain information about pupils aged 16+ with our local authority and / or pro-
vider of youth support services as they have responsibilities in relation to the education or training
of 13-19 year olds under section 507B of the Education Act 1996.

This enables them to provide services as follows:
 post-16 education and training providers
 youth support services
 careers advisers
For more information about services for young people, please visit the local authority website.

The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information
about pupils in schools in England. It provides invaluable evidence on educational performance
to inform independent research, as well as studies commissioned by the Department. It is held in
electronic format for statistical purposes. This information is securely collected from a range of
sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory
data collections such as the school census and early years’ census. Some of this information is
then stored in the NPD. The law that allows this is the Education (Information About Individual Pu-
pils) (England) Regulations 2013.

To find out more about the pupil information we share with the department, for the purpose of
data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

To find out more about the NPD, go to:
https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-
supporting-information.

The department may share information about our pupils from the NPD with third parties who pro-
mote the education or well-being of children in England by:
 conducting research or analysis
 producing statistics
 providing information, advice or guidance

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General Data Protection Regulations
(GDPR) /Privacy Notice

The Department has robust processes in place to ensure the confidentiality of our data is
maintained and there are stringent controls in place regarding access and use of the data.
Decisions on whether DfE releases data to third parties are subject to a strict approval process
and based on a detailed assessment of:
 who is requesting the data
 the purpose for which it is required
 the level and sensitivity of data requested: and
 the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and
conditions covering the confidentiality and handling of the data, security arrangements and
retention and use of the data.

For more information about the department’s data sharing process, please visit:
https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

For information about which organisations the department has provided pupil information, (and
for which project), please visit the following website:
https://www.gov.uk/government/publications/national-pupil-database-requests-received

To contact DfE: https://www.gov.uk/contact-dfe

Requesting access to your personal data
Under GDPR legislation, parents and pupils have the right to request access to information
about them that we hold. To make a request for your personal information, or be given access
to your child’s educational record, please contact the School Administrator.

You also have the right to:
 object to processing of personal data that is likely to cause, or is causing, damage or

distress
 prevent processing for the purpose of direct marketing
 object to decisions being taken by automated means and profiling
 in certain circumstances, have inaccurate personal data rectified, blocked, erased or

destroyed; and
 claim compensation for damages caused by a breach of GDPR regulations
 data portability ( this is an enhancement to the right of subject access)

What decisions can you make about your information?
GDPR legislation gives you a number of rights regarding your information. Your rights are as
follows:
 if information is incorrect you can ask us to correct it
 you can also ask what information we hold about you and be provided with a copy. We

will also give you extra information, such as why we use this information about you, where
it came from and what types of people we have sent it to
 you can ask us to delete the information that we hold about you in certain circumstances.
For example, where we no longer need the information
 you can ask us to send you, or another organisation, certain types of information about
you in a format that can be read by computer
 our use of information about you may be restricted in some cases. For example, if you tell
us that the information is inaccurate we can only use it for limited purposes while we
check its accuracy

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If you have a concern about the way we are collecting or using your personal data,
you should raise your concern with us in the first instance or directly to the Information
Commissioner’s Office at: https://ico.org.uk/concerns/

Contact:
If you need more information about how the LA and DfE store and use your information,
then please go to the following websites:
www.southend.gov.uk
or
http://www.education.gov.uk/researchandstatistics/datatdatam/b00212337/datause
If you cannot access these websites, please contact the LA or DfE as follows:

Data Protection
Department for People
Southend-on-Sea Borough Council
Civic Centre
Victoria Avenue
Southend
Essex. SS2 6ER
Contact number: 01702 215007
Email contact address: [email protected]

Ministerial and Public Communications Division
Department for Education
Piccadilly Gate
Store Street
Manchester
M1 2WD
Website: www.education.gov.uk
Email: https://www.gov.uk/contact-dfe
Telephone: 0370 000 2288

You can also contact the school directly:

Telephone 01702 292286
Email: [email protected]

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Partnership Agreement: The School

We will:

 treat each pupil as a valued individual, offering them an appropriate
curriculum which is challenging, fulfilling, and where success can be
achieved

 recognise and reward progress made by pupils across the full ability
range

 keep parents informed regularly of their child’s progress

 set, mark and monitor appropriate homework for all pupils

 provide each pupil with a Pupil Planner, which learning tutors will check
and sign each week

 recognise and reward good attendance, and contact parents if
attendance or punctuality is causing concern

 provide a range of activities and events beyond the timetabled lessons,
to enhance and stimulate the learning experience of all pupils

 be open and welcoming to parents, communicating effectively about
their child’s progress, school activities and events

 provide a clear set of rules and targets for pupils, which encourages
them to grow into a contributing and supportive citizen

 ensure that learning is not distracted by enforcing the school policy of
confiscating mobile ‘phones and personal entertainment systems for
half a term if they are seen or heard on school site

 offer opportunities to pupils, parents, staff and governors to help shape
school policy

 provide books, worksheets, paper and most technical and scientific
equipment required for study

 provide a clear list of uniform requirements, keeping this as inexpensive
and similar for boys and girls as possible

 do our best to ensure the school is a safe, healthy environment for every
pupil

 encourage pupils to use alternative forms of transport to access
Shoeburyness High School

On behalf of Shoeburyness High School, I agree that my school will endeavour to follow the above
action points.

Clare Costello
Head Teacher
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Partnership Agreement: The Pupil

I will:

 work hard and take responsibility for all aspects of my learning so that I
can make progress and achieve as much as possible

 talk to teachers and my family about any work that I need to improve
or need help with and be willing to accept their support

 look after the facilities at school and make best use of them for the
benefit of my learning and that of others

 write all my homework clearly in my Pupil Planner, submit homework on
time and make sure it is completed to the best of my ability.

 explore a range of activities outside lesson time, both at school and in
the local community

 aim for 100% attendance and punctuality – arrive by 8.20am for an
8.30am start

 arrive fully equipped for all lessons and school activities
 ensure that I do not provide any form of distraction to my learning, or

that of any other pupil through my behaviour
 ensure that I do not provide any form of distraction to learning by

having a mobile ‘phone or personal entertainment system in school,
which will be confiscated for half a term
 wear full school uniform as currently stated by the school, to and from
school and throughout the school day
 follow the published school rules (including the mobile phone policy)
and other requirements e.g. keeping the school free from litter
 behave in a responsible, considerate and safe manner both on school
site, to and from school, on local transport and in the community.
 remember and respect that other people have the right to have
different views and opinions to my own
 work hard to meet the targets that are set by the school for me as an
individual
 make a positive contribution to our school community
 support the school travel plan by using alternative methods to get to
school and not relying on my parents to drive me there

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Partnership Agreement: The Home

We will:

 provide ongoing interest, support and guidance, so that our child can
enjoy their learning and, through full participation, gain maximum success

 encourage our child to play a full part in the life of the school, including
participating in clubs and events and to make maximum use of the
opportunities that the school offers

 actively support the work of the staff and governors and activities and
events of the school

 agree to do all we can to ensure our child abides by the school rules and
other regulations set by the school, including the mobile phone policy

 ensure that our child focuses on learning, by supporting the school policy
regarding mobile ‘phones or personal entertainment systems and accept
that these items will be confiscated for half a term if seen or heard

 attend Parents’ Evenings or other meetings about our child’s progress or
education

 provide a suitable place for study, oversee homework, sign the Pupil
Planner each week and encourage our child to take advantage of help
and support available at school when needed

 encourage 100% attendance and punctuality (arrive at 8.20am for an
8.30am start) and confirm the reason for any absence, normally on the first
day. Avoid absence, which will affect learning, such as family holidays
during term time

 support the school in its aim to encourage courteous and responsible
behaviour throughout the day, both on school site, to and from school, on
local transport and in the community

 do all that we can to ensure that our child is healthy and safe
 ensure that full school uniform is worn each day
 see that our child has all the necessary equipment, kit and materials to

enable them to do well in lessons each day
 not use social networking sites to air grievances about the school or make

defamatory statements. The school will take action if this does occur
 support the school’s travel plan by encouraging my child to use

alternative methods of transport and not rely on the school

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ICT Acceptable Use Contract

We are pleased to offer students of the Shoeburyness High School access
to the computer network for e-mail, Internet, and file management. To
gain access to e-mail and the Internet, all students under the age of 18
must obtain parental permission and must sign and return the attached
form to Shoeburyness High School before starting in September. Students
aged 18 and over may sign their own forms.

Access to e-mail and the Internet will enable students to explore a wealth
of information from all over the world. The school operates a secure and
comprehensive Internet filter service to help protect students using online
resources, however, families should be warned that some material found
via the Internet might contain items that are illegal, slanderous,
inaccurate or potentially offensive to some people. While our intent is to
make Internet access available to further educational goals and
objectives, students may find ways to access other materials as well. On
occasions this can be done accidentally, however, if there is a reason to
believe that this was done intentionally then it will be fully investigated.
We believe that the benefits to students from access to the Internet, in the
form of information resources and opportunities for collaboration, exceed
any disadvantages. Parents and carers of minors are responsible for
setting and conveying the standards that their children should follow
when using media and information sources (guidance on keeping young
people safe online can be found on the school website). Shoeburyness
High School supports and respects each family's right to decide whether
or not to apply for access.

Students are responsible for good behaviour on school computer
networks just as they are in a classroom or a school hallway.
Communications on the network are often public in nature. General
school rules for behaviour and communications apply. It will be your son/
daughter’s responsibility to ensure the secrecy of their password. If
someone else is caught using your son/daughter’s password it will not be
an acceptable excuse or defence should it be used maliciously.

The network is provided for students to conduct research and
communicate with others. Access to network services is given to students
who agree to act in a considerate and responsible manner. Additional
access maybe given to students that will allow them to remotely access
their files and emails via the schools VPN. The same internal network rules
will apply. Parent permission is required.
Access is an entitlement that must not be abused and can be taken
away.

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ICT Acceptable Use Contract cont’

Individual users of the computer network are responsible for their behaviour
and communications over the network. All users are required to comply
with the schools standards and will honour the agreements they have
signed.

Network administrators are entitled to, and will regularly review files, e-mail
and Internet communications to maintain system integrity and ensure that
users are using the system responsibly. Files stored on the network cannot
be private.

In school, students will be given guidance in finding appropriate materials
and the use of the facilities.

The following are not permitted:

Sending or displaying offensive or explicit messages or pictures
 Using obscene language
 Harassing, insulting or attacking others
 Damaging computers, laptops, computer systems, computer networks,

or peripherals
 Violating copyright laws
 Using another person’s username and password
 Unauthorised access of another users folders, work or files
 Intentionally wasting resources, including data/file storage, paper,

toner/ink
 Employing the network for commercial purposes
 Abusing remote access technologies (all internal network rules apply to

VPN access)
 Circumventing Internet filters / using external proxy servers
 Use of social network sites (Facebook, Twitter, etc…)
 Downloading inappropriate material (software, media, etc…)
 Excessive use of printing facilities (see print policy)

Breaking these rules may result in the loss of access as well as other
disciplinary or legal action.

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General Data Protection Regulations
(GDPR) /The Use of Images of Children

There are sometimes occasions when we wish to take photographs or
make video recordings of children at Shoeburyness High School.
Sometimes this is strictly for educational or activity purposes and on other
occasions it may be for other purposes such as promoting the activities of
Shoeburyness High School.
Within Shoeburyness High School children may create images as a part of
an activity or as portfolio based evidence for examinations and awards.
These photos remain the property of the child and are only observed by
staff and outside accredited organisations.
However, there are occasions when the local press may visit to report on
particular organisation events and they may wish to publish photographs
of children in newspapers or use recordings of the children on television
when reporting these events.
In order to comply with the Data Protection Act 1998 and from May 2018,
the General Data Protection Regulations (GDPR), Shoeburyness High
School needs your consent (if a student is 13 or over they are able to give
their own consent) before taking photographs or making video
recordings of your child, which are not part of its core activities.

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SHOEBURYNESS
HIGH
SCHOOL

Expect Excellence

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