Lincoln Fire LOI

FIRE/POLICE STATIONS
Lincoln, Nebraska
Letter of Interest
Construction Management at Risk Services

May 10, 2017



May 10, 2017

Bob Walla
City of Lincoln Purchasing
440 S. 8th Street, Suite 200
Lincoln, Nebraska 68508
RE: Letter of Interest

Construction Manager at Risk Services
Fire Stations 10, 12, 16 and Joint Police/Fire Station 15
Dear Mr. Walla:
On behalf of Cheever Construction Company I am pleased to submit our Letter of Interest in
response to the City of Lincoln/Lancaster County Purchasing Division – Construction Manager-
At-Risk, Fire Stations 10, 12, 16 and Joint Police/Fire Station 15. We could not be more excited
about these projects. We have already started to assemble our team to be your partners moving
forward. We will bring into play our long history of delivering quality projects in the Lincoln mar-
ket. We feel our company culture and dedication aligned with your goals will lead to overwhelm-
ing project success.
We are excited to have the opportunity to build projects that will provide safety and security to
the city and citizens of Lincoln for years to come. Our team members are part of this Lincoln
community and are committed to investing themselves, skills and experience to achieve the proj-
ects goals. We look forward to the opportunity to continue in the RFP process to further demon-
strate our abilities.
Sincerely,

Justin Kurtzer
President
[email protected]

3425 North 44th Street, Lincoln, Nebraska 68504
P 402.477.6745 F 402.477.2063 cheeverconstruction.com



GENERAL INFORMATION

COMPANY INFORMATION

Name: Cheever Construction Company

Address: 3425 North 44th Street; Lincoln, Nebraska 68504

Telephone: 402.477.6745 Fax: 402.477.2063

Web: www.cheeverconstruction.com

Federal I.D. : 47-0552170

Registration: Nebraska #21323

YEARS ESTABLISHED AND FORMER NAMES
The Company was founded in 1954 by Clifford C. Cheever, our former CEO, as a masonry
contractor dba Cheever Construction. By 1973 the company had continued to grow and
was active in general construction of apartment projects and professional offices dba CCC
Construction. In 2008, Mr. Cheever sold the Company to his trusted and long-term employees
through a leveraged buyout (ESOP) and the company changed our name to our current dba,
Cheever Construction Company.

TYPES OF SERVICES
• Pre-Construction
• Construction and Project Management
• Post-Construction Follow-Up

PRINCIPALS

Cheever Construction Company is a registered Nebraska Corporation with Officers and Board

Members:

Justin Kurtzer, President Tim Donner, Vice President and Secretary

Karleen Stutzman, Treasurer Mark Wall, Assistant Secretary

Martin Schademann, Board Member

Cheever Construction Company holds current Registration #21323 with the Nebraska

Department of Labor.

KEY PERSONNEL 19 years
Justin Kurtzer, Project Principal 14 years
Tim Donner, Senior Estimator 4 years
Brian Clinton, Project Manager 6 years
Josh Weekly, Safety Director 21 years
Angie Pence, Admin. Assistant

STAFF COUNT
10 - Office, 34 - Field

OUTSIDE CONSULTANTS
None at this time.

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CURRENT PROJECTS GENERAL SCOPE COST

CURRENT CONTRACTS Addition & Remodel $1m
Remodel $250k
Midwest Tile 5000 sq ft tenant finish $5m
South Street Temple Culinary Hospitality Remodel & Addition $2.1m
Dialysis Center $150k
Willard Community Center Facility Improvements $780k
Ponca Tribe - 2756 O Street Biotech Connector Space $4.2m
Steve Arens Addition & Remodel $1.2m
Southeast Community College $1.6m
Syracuse United Methodist Church Gym & Kitchen Addition $1.6m
UNL - Woods Art Building Remodel $7m
Tetrad - Innovation Campus Remodel $8.7m
Palmyra High School $3.7m
NCAPS Patio & Four Seasons Room $7k
LPS - Randolph Elementary ???? sq ft. medical office $5.4m
Vital Services Elementary Addition $1.5m
LPS Food Service Center Addition $7k
Jefferson County Courthouse Addition & Remodel $6m
Memorial Community Health $9.2k
Sutton Dermatology $3.8m
Wisner-Pilger Public Schools $5m
UNL - College of Law
Saline County Courthouse

REFERENCES
Tim Dewaard, Superintendent
Centennial Public Schools
402.534.2291

John Large, Deputy Director
Lincoln Airport Authority
402.458.2400

Scott Wieskamp, Dir. of Facilities
Lincoln Public Schools
402.436.1072

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PARTICIPATORY PROCESS
Cheever’s contribution to the success of this project will start from day one, early in the design
phase, that’s when the decisions and choices are made that have the biggest impact on the
project’s success. While most of the costs of a project are spent during construction, the
decisions that are made early on in the design process have the greatest influence over the
project cost, quality, maintainability and longevity. The Cheever team will provide input on cost,
schedule, quality and constructability to each design decision made during the early design
phase, drawing from our past CM@R experience.

Cheever will work collaboratively with the design team during this early phase to prepare the
most accurate and correct construction documents possible which meet the program of the City
of Lincoln, Lincoln Fire & Rescue, and Lincoln Police Department. The participatory process we
will use during the design phase will include: Regularly scheduled meetings between the City
of Lincoln, Project Control, the Design Team and ourselves to review the status of the design
and to resolve any issues determined to need immediate or near future decisions. We would
propose that the project kickoff with a team building meeting including all stakeholders to
document the goals of each party going into the design phase.

EFFECTIVELY WORKING WITH THE CITY, PM & DESIGN TEAM
Cheever has worked with many clients over the years in a collaborative and team oriented
manner through all phases of the design and construction process. Our goal is to assist the
team selected to successfully achieve all of the stated project goals.

Our approach to managing construction operations during each phase of construction
emphasizes four concepts proven to help us achieve our goal of safely providing a well-
coordinated, quality product, delivered on time and within budget. The ultimate goal is to meet
and exceed the stated needs of the project as a whole.

Scheduling: Establishing aggressive and realistic schedule goals is central to setting an
appropriate pace of work during design and construction to ensure the multiple projects are
completed on time or ahead of schedule.

Planning & Coordination: Advance planning and coordinating ultimately allows us to establish
an efficient and safe construction operation, achieve the goals set for the project, and provides
a seamless, well-coordinated end product.

Quality Control: Quality control accounts for all aspects of contract compliance, guide
coordination between trades, ensure proper materials are procured on time and prepare each
trade to achieve project quality and performance objectives.

Teamwork: Providing flexibility to accommodate the City of Lincoln requested changes, respond
to preferences, and facilitate quality assurance activities allows us to be true to our corporate
values of Teamwork and Service.

The success Cheever has realized with all phases of our projects, is directly related to the strong
estimating, scheduling and construction management personnel involved in the process.

The Cheever project principle will have the primary responsibility to ensure that our team
is delivering on our commitments, the project is properly staffed, and all team members’
expectations are fully met. He will help define the project specific success factors with input and
stay engaged in the project from pre-construction through occupancy. Trust, communication,
and commitment to meeting your expectations are his most important goals.

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Our estimator’s knowledge and historical cost data has been the basics of our pre-construction
success. We are able to quickly and early on in the project, determine if there is a fit between
the project program, the square footage and the budget.
Also fully involved during the pre-construction phase is the construction superintendent. He is
directly involved in the development of the construction schedule and the incorporation of the
site conditions which must be planned into the activities, with the design team in an effort to
develop the best construction documents possible.
The project general superintendent is responsible for overseeing the total construction effort
to ensure the project is constructed in accordance with design, budget, schedule and quality
standards. He participates in preconstruction budgeting, scheduling and design. Together with
the team reviews and updates the master project schedule and look ahead schedules. He also
integrates Cheever’s safety program into the project.
Cheever’s Project Manager will act as the single point of contact between all stakeholders. Team
leadership and building/maintaining working relationships with all team members will be two of
his primary functions. He will also be responsible for documentation, communication, budget
development and reporting, project scheduling and updating and bid solicitation, subcontract
and material supplier awards, and contract compliance. His day to day focus and analytical
approach are direct results of his education and experience.
The safety manager will be responsible for developing, and administering the safety program
for Cheever projects. He acts as a liaison on all safety-related areas, as well as team member
training, safety inspections and accident investigation.

cheeverconstruction.com | 9

ADAMS & KOOSER ELEMENTARY SCHOOLS

Adams: 7401 Jacobs Creek Drive | Lincoln, Nebraska 68512
Kooser: 7301 North 13th Street | Lincoln, Nebraska 68521

DELIVERY: OWNER CONTACT:
Construction Manager At Risk Scott Wieskamp, Facilities Dir.
VALUE: Lincoln Public Schools
$25,682,983 Final GMP 402.436.1072
[email protected]

IAC ACOUSTICS/GT EXHAUST

NW 38th & W. Kearney Street | Lincoln, Nebraska 68524

DELIVERY: OWNER CONTACT:
Construction Manager At Risk John Large, Deputy Director
Lincoln Airport Authority
VALUE: 402.458.2400
$15,505,500 GMP
$14,974,672 Final

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CENTENNIAL HIGH SCHOOL AUDITORIUM

1301 Centennial Avenue | Utica, Nebraska 68546

DELIVERY: OWNER CONTACT:
Construction Manager At Risk Tim Dewaard, Superintendent
VALUE: Centennial Public Schools
$5,066,543 Final GMP 402.534.2291
[email protected]

cheeverconstruction.com | 11



SPECIFIC PROJECT INFORMATION

PROJECT APPROACH
We will prepare a detailed schedule for the pre-construction phase of the project. Some
flexibility is critical for sound decision making, but it is also critical to keep all decision making
timely with an eye toward the overall schedule. This will form the framework for discussion in our
kickoff meeting if we were successful in being selected for your project.

As previously stated, the project manager, construction superintendent and estimator are all
involved from the initial kickoff meeting and throughout the pre-construction phase of the
project. Their involvement from the beginning and during the project meetings allows them
to provide regular input into the development of the design and construction documents and
more importantly into the decision making process. Our objective is to help the process with
our experience in a timely manner resulting in the best possible construction documents from
which we can build.

Our goal is to procure all work in a competitive manner through the City of Lincoln e-bid
system. We plan to achieve this goal by structuring the bid and proposal packages in a manner
appropriate for the construction community to absorb and be released early during the design
phase to allow for complete understanding of the documents before final bids or proposals
are due for final consideration. We will leverage Cheever’s local project knowledge to develop
packages that take advantage of local resources and subcontractors.

We have executed a similar approach on previous projects. The benefits of this plan allows
the architects and engineers additional time to complete elements of the project design not
required for the start of construction. While early construction activities, such as earth work,
underground utilities and foundations are undertaken, the design team can continue to develop
other systems for 100% construction documentation and procurement.

We plan to interface with the design team and their consultants on a regular basis to ensure
the planned weekly meetings are useful and productive. This means that we will be working
together, shoulder to shoulder, during the period between meetings to prepare and present
more effectively during our meetings as a group. We feel positive that our presence and
involvement during the pre-construction phase will be greatly appreciated and valued by
all team members. We have a track record of working well with architects, engineers and
consultants which results in a measurable value to the City of Lincoln.

Experience and the involvement of the construction management team members during
preconstruction is the core of our constructability program. Formally, we will conduct
constructability reviews on all design submissions and provide review comments appropriate to
the level of the design submission. However, informally, our team will share our experiences and
lessons learned on past projects with the design and project management team. Our goal is to
provide constructive comments which will be helpful to the design team and result in the best
construction documents possible and the best project for the City of Lincoln, Nebraska.

ADDITIONAL CONSULTANTS
None at this time

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KEY WORK ELEMENTS
There will be multiple schedules used on this project. Cheever uses a look ahead schedule that
will be updated every week in the subcontractor coordination meeting, and reviewed every
morning in the plan of the day meeting with all foremen. For the overall project schedule,
Critical Path scheduling will be utilized in Microsoft Project. With the updates made in the
coordination meetings once a week, the construction management team will go back and
review the overall schedule and make appropriate corrections. By using this method the
construction management team will be able to tell when specific items get pushed into the
critical path or if items are ahead of schedule and the days can be allocated to improve the
project schedule as a whole. Typically the schedule breakout would include major line items as
summary tasks (ex: Plumbing) and broken up as sub-items (ex: underground utilities, area in-wall
rough-ins, plumbing fixture finishes).

MAXIMIZING PROJECT SCOPE
Project scope letters will be drafted and reviewed by the design team and sent out for
subcontractors to bid off of as a whole. This eliminates risks for scope gaps as subcontractors
not bidding the scopes as a whole will have their bids thrown out. By eliminating scope gaps
it reduces the risk of extra costs. As bids come in from subcontractor scopes a review will be
conducted as to the amount of savings that can be recognized based off the budgets that were
created earlier in the project.

MANAGEMENT RESPONSIBLITY
Further to the approach outlined in the preconstruction process, we will provide reporting of
the project budget and cost status along with our billings. This will be a completely open book
process and will include detailed status reports outlining committed costs, uncommitted costs,
contingencies, costs to date, potential changes, approved changes, allowances, and estimated
cost to complete detailed by scope of work. We would propose to have regularly scheduled
meetings to review these so the team can be proactive to address the issues that may arise.
When a change of scope is recognized by the contractor or design team, the appropriate
proposal request will be developed. If it is a construction change proposed by the contractor
a Contractor Proposal Request (CPR) will be issued to all parties involved. If it is a design team
change proposed by the Owner, Architect, or Engineers a Proposal Request (PR) will be issued
to all parties involved. All pricing and schedule changes will be due within five business days of
the CPR/PR being issued. If no pricing or schedule change is submitted at the end of the five
days it will be processed as a no cost or schedule change, unless more time is granted by the
construction manager prior to due date. The construction manager will collect all subcontractor
pricing, compile the list into summary form with all subcontractor pricing broke out into labor
and material included for documentation, review pricing, give professional recommendation,
and submit to owner for acceptance. A proposal request meeting will be conducted after
owner and design team have had time to review the changes for formal acceptance. A proposal
request meeting will be held at minimum once per month, unless no changes are open/
pending.

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