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Published by news, 2017-03-07 16:26:29

Sandpiper Trust Fundraising Pack

Sandpiper Fundraising Pack Final

Keywords: Sandpiper Trust Fundraising

Your
Fundraising

Pack

Packed full of handy tips
to help you raise

funds to save lives

www.sandpipertrust.org

Thank you for choosing
to support us!

Our aim at The Sandpiper Trust is to save more lives in rural Scotland by providing rapid
emergency medical response to your town, village and more remote areas. Our small team has
already achieved great things but with your help we know that we can achieve far more.
Hundreds of lives will be saved, avoiding the heartache of losing a parent, child, sibling or friend.

At this point you may know exactly how you want to go about raising funds, or you may be
looking for some inspiration. Either way, this pack contains all the information you need to plan
your fundraising and to make it a success.

Good luck with your endeavours - just follow this guide
and you’ll be fine, and remember, we are here to
help you along the way.

Have fun!

Contents: 2
3
What we do 5
See where your money goes 7
10 step guide to successful fundraising 9
Fundraising inspiration 10
Stay safe and legal 11
Tips to maximise sponsorship & donations 12
Create your own online donation page 13
Sending us your donations 21
Fundraising Materials
1Volunteer for us

1

What we do

The Sandpiper Trust saves
lives across Scotland by
improving rapid response
medical care in rural areas.
Working with the British
Association of Immediate
Care, Scotland (BASICS),
we equip specially trained
medical professionals with
life-saving medical
equipment in what are
known as ‘Sandpiper Bags’.

When a high-priority 999
call comes through,
ambulance co-ordinators
locate voluntary Sandpiper
emergency responders using
Vehicle Locator Systems
(VLS), and direct them to the
place of need before an
ambulance arrives. This
means more patients can be
treated within the critical
‘Golden Hour’, and greatly
increases the chance of
survival.

Facts & Figures

In the last 3 years, our 172
BASICS/Sandpiper
responders have responded
to over 3000 emergency
incidents.

We have donated 1000
Sandpiper bags to GP’s,
nurses and paramedics
2 throughout Scotland.

Where will your

money go? Sandpiper funds save lives, we want to save more. To do
this we have two main goals – to double our network of
emergency responders in Scotland and to raise £850,000

through our Sandpiper Wildcat Campaign.

We need your help to meet our £275: 1 Pulse Oximeter
ambitious target to double the £1000: 1 Special Emergency Kit
number of emergency responders £1000: 1 Fully Equipped Sandpiper Bag
throughout Scotland. £1000: Vehicle Tracking System
Once recruited, these vital £1100: 1 Defibrillator
responders will each require to £6000: 1 Sandpiper Training Pod
undergo rigorous BASICS training
and will be given fully equipped
Sandpiper bags. It’s paramount that
each qualified volunteer is equipped
with a tracking device so that when
the emergency call comes in, the
Scottish Ambulance Service can
dispatch the nearest responder
rapidly.
Each full responder kit costs £4000.

3

Wildcat will save 50
lives every year in
Grampian

Sandpiper Wildcat is our
biggest campaign drive yet.
We’re aiming to raise £850,000
to create a network of trained
Cardiac Responders across the
north-east of Scotland.

Based at 50 locations around
the region, they’ll be primed to
deliver swift, on-the-spot
medical care to people who
have suffered cardiac arrest.

These towns and villages For every minute without the
have been identified as areas right emergency treatment, the
where we can reduce survival chances of a cardiac
emergency response times arrest patient fall by 10 per
and save lives. cent.

On average ambulance That’s why the Sandpiper
response time to these Wildcat project is so important.
locations is five minutes
longer than in the city. Our By providing treatment in those
responders could be on site a crucial early minutes, ahead of
life saving time earlier. the arrival of the ambulance
service, our community-based
““ You assume that you’ll phone an Cardiac Responders will make
ambulance and it’ll be there in a survival more likely.
minute. I am so grateful to everyone
involved and the Sandpiper Trust for They’ll be ready to make a
saving my life. difference. A life-saving
difference.
Gillian McKenzie
Sandpiper Survivor

4

Your 10 step guide to creating
a successful fundraising event

Decide what you want to do. Decide who will take part.
What are you good at? Is there Is this a personal challenge or
something that you really enjoy doing a team effort? A larger or
or a challenge that you’ve always wanted more complex event may benefit
to take on? Use your own experience, from more people sharing
perhaps expand upon a hobby or a skill
you already have. responsibilities.

Pick a date. Give some thought to when most people will be available and if
there is any other major event on at the same time. Will the school
holidays affect your event in a good or bad way? Are more people available
in the evening, weekends or during the week? Remember to build in enough
time, organising an event takes time, often longer than you think. Send out a
‘keep the date’ well in advance.

Find the ideal venue. Set yourself a target Work out
Indoor or outdoor? Large or how much you want to raise after
small? What’s the travel time? you’ve covered any costs. You can
Will there be adequate parking? Is electricity reduce costs by asking people and
required? What if the weather businesses to donate their services. Once
is bad? Plan for all eventualities. your target is set, tell everyone about it and
keep them up to date with progress. It’s
5 motivational for you and inspiring for
everyone else!

Your 10 step guide to creating
a successful fundraising event

Publicise your event. Think local press (we have included a press release
template in this pack) and social networking or any other ways that you can
spread the word. If you are selling tickets consider setting up a committee to help.
Make it personal by letting people know why you have chosen to support Sandpiper.
Personal stories really help to gain fundraising support. Use Facebook and Twitter to post short
and sweet messages frequently alongside pictures that capture the ethos of what you are doing.
Ask friends to share and retweet and the word will spread even quicker and further.

Put posters in local Keep us up to date.
shops and businesses. We can help publicise your
Most people are delighted to event too by adding it to our
help local causes. Use the poster website and Facebook page. Links
template which is part of this pack. can be included to your fundraising page or
contact details.

Make it easy for supporters to donate by Ask us for some
offering options on ways of sponsoring. Use promotional
oour sponsor forms in this pack. Where possible collect materials. We can
money as people fill out the form, it saves time later. Also, Set supply you with collecting boxes,
up a web-based fundraising page for online donations. You can balloons, leaflets and t-shirts so
add photos and write your own personal message, allowing that you look the part!
you to engage with your supporters and to tell your own story.

6

Be inspired & get

creative with our

fundraising ideas

Going it BBQ – invite everyone round and charge for burgers, yum.
alone Celebration – ask for donations not gifts.
Hair shave, dye, wax – an excuse to go for the big change!
Jumble Sale – clear out for a great cause.
Pamper Night – invite the girls round for some treatments.
Quit Something – chocolate, wine, smoking…you decide.
Sponsored Silence – perfect for every chatterbox.

Baby Picture Quiz – get those old photos looked out.

Bring a £1 to work – it soon mounts up.

At work Cake Sale – give the guys a break time treat.
Dress down / up day – always a winner.

Guessing Game – number of sweets, name the teddy,

there’s lots of guessing games to choose from.

Race Night – who’s horse will come in first?

Silent Auction – get colleagues to bid against each other for goodies.

Swear Box – every office has someone who could use one of these!

Auction of Promises – use your skills to make money. Community
Car Wash – come on dads! Group

Coffee Morning – everyone loves a cuppa and blether.

Come Dine with me – are you the best host in your street?

Karaoke Night – grab all superstars and sing for charity.

Raffle – we all want to win a great prize.

Street Party – Get neighbours together for a good old fashioned get together.

7

Active challenge ideas • Abseil
that will take you on a • Bungee Jump
new adventure • Diving
• Football Competition
Go on, you • Golf Tournament
• High Ropes
Didn’t know that you can do it! • Mountain Climb
• Sky Dive
could bungee jump in • Swimathon
• Walking Challenge
Scotland? Think again!

Check online for your nearest activity

centres, it may help you decide which

challenge is for you.

There are so many April London Marathon & Run Balmoral
organised events June Great North Swim, Kiltwalk, & Tough Mudder
throughout Scotland for July Lanrick Challenge & West Highland Way Trek
you to sign up to. Aug Ride the North
activity. Sept Beast Race & Loch Ness Marathon
Oct Great Scottish Run
8 Dec Santa Dash

Stay safe & legal

While we want you to have fun raising money, we also want you to stay safe and
legal, which is why we have pulled together some pointers to keep you right.

Raffles

and For simple raffles you must charge a Handling Money

lotteries standard price for each ticket (no Where possible have two people
discounts!) and remember to draw the around when money is being
handled and counted.
name of the lucky winner before the Collect cash using a secure
container.
evening is over. Use safe routes, stick to well-lit
areas and try to avoid walking on
If you plan to run your lottery over a longer period of your own.
Bank money raised as soon
time or sell tickets at more than one venue, you will need to as possible.

purchase a local lottery license from your council. Children

Collections If you are collecting on private property It’s great for kids to be involved but
such as a pub or supermarket, you simply make sure that they are well
need to get written permission from the looked after at all times and that
owner or manager. they have permission to take part
Always state that you're a volunteer when from a parent or guardian
collecting – you can request a letter of authority
from us and it will do this for you. Food Hygiene
To collect funds in any public place you will need a license
from your local council. It can take up to two months before No one wants any upsets, so when
you receive your license, so plan ahead! preparing , handling and storing
Please note that we operate a policy of not doing any door to food, please be careful and stay
door selling or doorstep canvassing. safe by sticking to the Food
Remember that anyone collecting money in public must be Standard Agencies 5 basic rules.
over 16. Check out their website for details.

Events If you are hosting an event at home, or with a Materials
small group of friends on private property, take
We have created a fundraising tool
the time to consider whether your event is legal kit for you but if you’re preparing
your own material, you’ll need to
and safe for all those involved. ensure that you include our name
and registered charity number. If
For events in public areas or involving more than you’d like to include our logo just get
in touch.
50 people, your first port of call is your local .

council for advice on any necessary permissions,

licensing (for instance for alcohol and entertainment), trading

standards, and health and safety issues.

Think about first aid and fire safety. You can get advice from St

John’s Ambulance or Red Cross as well as your local fire station.

If the event is going to affect traffic then you should let your local

police know.

Make sure the event is safe for everyone by carrying out a risk

assessment. Read the 'Five steps to a risk assessment' on The

Health and Safety Executive website to get you on your way.

9

Tips to maximise
sponsorship
and donations

Always ask people to tick the Remember to Ask your employer to match your
thank people for fundraising. Lots of companies
Gift Aid declaration on the sponsor
form. Any UK tax payer who donates to you their support! have a matched funding policy and
will equal what you raise, doubling
can include Gift Aid, which means the
taxman adds 25% to their gift. That’s the amount you have already
raised yourself. There are tax
another £1 for every £4 you raise! benefits for companies too which is
It makes a huge difference. Please make a convincing reason in addition to
sure donors include their full name and supporting their employee and a
home address including postcode when
completing the sponsorship form– we need great cause.

this information to claim the Gift Aid.

Read our ‘what we do’ sheet and be
confident in the knowledge you have

about Sandpiper. A personal
example can attract a lot of support

but facts and figures are very
powerful too.

Use your noticeboards and Link your online donations page
intranet at work to let people to your Facebook and Twitter
know what you are doing and accounts. Make it as easy as
who you are raising funds for.
possible for people to donate and
Take your sponsor form with ensure that you are always on
you wherever you go and don’t their radar.

be afraid to ask. Every penny www.
counts and soon mounts up.

10

Setting up an You can reach more people and raise more money by setting
online donations
page up an online fundraising page . Plus, sponsorship money
donated this way is sent directly to us, so you don’t have the
hassle of collecting all the money pledged to you.

It’s really easy and fun to create your own online sponsor
page. Just follow our simple instructions and you can have
your very own one up and ready to go in no time

Here’s how 1. Go to www.uk.virginmoneygiving.com/giving or
to do it www.mydonate.bt.com We recommend these sites as they are free
to use, so 100% of your donations come to us.
11
2. Click on ‘set up a fundraising page’ or ‘start fundraising’
3. Follow the simple instructions to create an account.
4. On the ‘Charity Page’ type in The Sandpiper Trust or Sandpiper

Wildcat (if you are raising money specifically for this campaign).
Your choice will be displayed. Click on this.
5. After registering (if you are not already registered) you can have
fun designing your page. Make sure to upload a picture and
include details about why you are fundraising. The more
personal the better. No need to add a description of the charity
as there is a link to our page from your own.
6. Let people know that you’re fundraising by sharing the link to
your page on social media.

How to send us your donations

Thank you so much By now your fundraising will be complete, you will
for supporting have celebrated your achievement and thanked
everyone that supported you. Now there’s one last
The Sandpiper Trust. thing you have to do before you can really put your
You should be proud feet up and that’s to send us your donation so that
we can put it to great use. Ideally you should do this
of yourself! within a month of completing your event.

Please complete this form and send it back to us along with the money you have raised so we can make sure
that the money you send is correctly allocated to you.

Your name....................................................................
Address........................................................................
.....................................................................................
.....................................................................................
Postcode....................................Email.......................................................................................
Event.........................................................................................................................................

By Cheque

I have enclosed a cheque(s) / Postal order for £__________________________
Please ensure that all cheques are made payable to The Sandpiper Trust

By Bank Transfer

You can also pay money directly into our bank account. Please email [email protected] for more details.

I have deposited money into your bank account on_ _ / _ _ / 2 0 _ _ the reference I used is
as follows .........................................................................

If your activity was sponsored then please also include your completed sponsor form (to enable
us to claim Gift Aid on your contribution)

Please send this form back to: Sandpiper Trust , Sandpiper House, Aberuthven Enterprise Park Main Road,
Aberuthven, Scotland PH3 1EL.

If you have raised money via the Virgin Money Giving or Just Giving websites then this will come
directly to the charity.

Thank you so much for your support and we will be back in-touch again soon.

12

Gift aid declaration form

By signing and returning this
declaration along with your donation
form, you are contributing even more
to saving lives in rural Scotland at no
cost to yourself.

The Sandpiper Trust Scottish Charity No: SCO31165

I would like to help save a life by improving the standard of immediate care in Scotland by
making a donation to The Sandpiper Trust .

This declaration confirms my wish to make donations to the Sandpiper Trust under the New
Gift Aid Scheme which applies to all donations from 6th April 2000.

I understand that these payments must come from income on which I have paid an amount
of income or capital gains tax in the relevant year equal to the tax reclaimed by the
Sandpiper Trust in that period.

I confirm that I am a UK taxpayer, resident in the UK for tax purposes and that I will advise
the Sandpiper Trust if the situation changes.

Title: Mr / Mrs / Ms / Miss/ Sir / Lady / Dr
First Name......................................................................................
Surname.........................................................................................
Address.................................................................................. ... ....
........... ... .....................................................................................
.....................................................................................................
Postcode........................................................................................
Donation £.....................................................................................
Email.............................................................................................
Signature.......................................................................................

13

Press Release

Notes for Editors.

About The Sandpiper Trust
The aim of the Sandpiper Trust is to help save lives in Scotland by improving immediate care especially in the remote and rural areas, through
the provision of appropriate standardised and uniform medical equipment, known as Sandpiper Bags, for use by specially trained GPs,
community nurses, paramedics and A&E Consultants, all of whom operate on a voluntary basis. There are currently 1000 Sandpiper bags in use
in Scotland.

The administering of rapid and appropriate medical intervention to a patient during the critical “Golden Hour” not only contributes to an
increase in positive patient outcomes but also raises community confidence and resilience especially in remote parts of Scotland. Such has been
the success of this initiative that it has been endorsed by the Scottish Ambulance Service and incorporated in their 999 Emergency Response
network, thereby helping reduce response times. In simple words – more lives are now being saved.

The Sandpiper Trust can offer journalists:
Expert views/opinions, Case studies, Campaign information, Interviews, Photo opportunities

www.sandpipertrust.org [email protected] 07856687873 www.facebook.com/
SandpiperTrust

Sandpiper Sponsorship Form

Sandpiper Wildcat Sponsorship Form

I’m fundraising
for The

Sandpiper
Trust!

Thanks for

your
support

Scottish Charity No: SCO31165

www.sandpipertrust.org [email protected] 01764 660447 www.facebook.com/
SandpiperTrust

I’m fundraising
for Sandpiper’s

Wildcat!

Thanks for

your
support

Scottish Charity No: SCO31165

www.sandpipertrust.org [email protected] 01764 660447 www.facebook.com/
SandpiperTrust

Bunting

I’m fundraising
for The

Sandpiper Trust!

Instructions:

Print required number of sheets onto card, cut out triangles and punch the
holes outlined. Thread string or ribbon through the holes and hang .

Bunting

I’m fundraising
for Sandpiper’s

Wildcat!

Instructions:

Print required number of sheets onto card, cut out triangles and punch the
holes outlined. Thread string or ribbon through the holes and hang .

Now you’re all set! Good luck &
thank you!
Whether you were looking for inspiration, fundraising hints and
tips or information on how to maximise your donations, we hope
that you found it here.

Armed with this guide you’re off to a great start. But our support
doesn’t stop here. Got a burning question? Need more
fundraising materials? Remember, that we are only at the other
end of a phone or email and we’d be delighted to help.

Good luck with your fundraiser and we wish you all the best with
whatever challenge your have set yourself! Don’t forget to keep
us posted so that we can share your progress.

Finally, thank you so much for choosing to support the Sandpiper
Trust. By joining our team of fundraisers we can save even more
lives in rural Scotland.

Tips for staying motivated! [email protected]
01764 660447
Fundraising is fun and inspiring but it’s also hard work! To help keep your
motivation alive here’s some suggestions:

• Set yourself a target – there’s nothing more motivating than seeing yourself
edge closer to an ambitious (but realistic) goal.

• Celebrate milestones – if you hit a special monetary value, donor number or
distance then enjoy the moment! You’re another step closer.

• Share your progress – the responses you receive will spur you on.
• Enjoy reading online donor best wishes - it’ll keep you on track and boost

your confidence.
• Going it alone? Create an extended support team and task them with keeping

you motivated.
• Group effort? Share success tips and progress, arrange regular catch-ups.
• Check out the notes of thanks on our website – hear from people whose lives

have been saved.
• Finally, put a special date in your diary now for after fundraising is complete.

Treat yourself to whatever you love as a reward for all of your hard work.

21

Volunteer for us Join
our
We hope that you’ve enjoyed fundraising for us. While team
organising an event requires effort (and often lots of it!)
our fundraisers always tell us that it’s equally rewarding.

In fact, many find themselves learning new skills,
conquering fears, meeting new people and becoming
more confident and organised. All benefits over and
above an initial goal of raising funds for a good cause.

If you’ve found a new passion for fundraising or simply
want to continue to make a difference in your community
then we’d love to hear from you.

Get Involved [email protected]
01764 660447
As our charity has grown we have found that our need for additional help has also
grown. Alongside our family, the Sandpiper team now also includes a group of
lovely volunteers who give of their time generously.

Our volunteers help spread the word throughout their own communities and are
true ambassadors for our small charity. Each brings their own skill set and bags of
enthusiasm.

Could you be our next volunteer?

We are always on the look out for volunteers to help man stands at village shows
or organised events. If you enjoy chatting to new people, are comfortable selling
charity goodies or can supply delicious home bakes then you’ve ticked the boxes.
If you’re a born organiser and have a creative mind, then perhaps you could help
behind the scenes, supporting our events.

Please get in-touch if you’d like to join our team.

21

Contact Us

E: [email protected]

Tel: 01764 660 447

The Sandpiper Trust
Sandpiper House

Aberuthven Enterprise Park
Main Road
Aberuthven
Perth
PH3 1EL

www.sandpipertrust.org


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