Inventory Control Suite - App Syncing Software and Database Set Up - Guide

APP SYNCING SOFTWARE AND
DATABASE SET UP GUIDE

INVENTORY CONTROL SUITE

TABLE OF CONTENTS

1. Setting Up and Adding Database
2. Opticon App Syncing Software
2.1. Configuration Settings
2.2. Syncing and Importing Data to Your Device
3. Optional App Syncing Configuration Settings
4. Exporting Database from Your Device to PC

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1. SETTING UP AND ADDING DATABASE

Welcome to the user guide for the App Syncing Software, before we get started you will need to
have access to a Windows PC (Windows 7 or above) and the information on our handy END
USER PACK usb stick.
Let’s start with setting up your database.
In your opened END USER PACK, you will see a folder called “DATABASE TEMPLATE”,
double click, you will then find two Database templates called STOCKS and USERNAMES.
Drag/copy these files to your desktop or desired location.
You now need to input your own data into the database excel files. This can be achieved by
either typing the data in or pasting in from your own source.
***Please note: each column in the database has a limited number of characters you can input.
Below is a list showing the maximum characters allowed***

Stocks - database
Barcode = 36 characters max
Item Number = 10 characters max
Item = 15 characters max
Quantity = 6 characters max
Location = 15 characters max

Usernames - database
Passcode = 6 characters max,
Name = 14 characters max

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Once you have input your data, please save to the same desktop location as before. (or your
desired location). DO NOT CHANGE THE FILE NAME.

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2. OPTICON APP SYNCING SOFTWARE
Open your END USER PACK and double click on “Opticon.Syncing.Setup” to start installation.
You may see this User Account Control popup during installation: select Yes

An Opticon folder is created during installation featuring two folders called “From PC” and “To
PC”.

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When the installation has finished, a “Opticon Syncing” shortcut will be created on the Desktop.
Double click the shortcut and a CommsInstaller.exe window will popup, select Yes.
Next a “Opticon USB Drivers Installer Setup” window will popup, make sure all 3 boxes are
selected and then click “Install”. Then click Ok on the next three screens to finish installation.

Double click the Opticon Syncing shortcut and a tray icon will appear on the bottom right of the
taskbar.

You are nearly ready to upload your databases to the device and start using the app.
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2.1. CONFIGURATION SETTINGS
Right-click the tray icon and click Settings to access configuration settings.

First click on Directory Options “To PC Directory” and add your desired location or leave the
default file path as per the screenshot above.
Repeat this task for the “FROM PC DIRECTORY”.
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Next, we need to add the databases to the “DATABASES OPTIONS SECTION”
Here you have two boxes, we only need to add the database to the “Sending Databases”
section.
To add the databases we set up earlier:

1) Type into the “sending databases” box and press the green plus symbol (Database
names are not case sensitive). For this example we will use STOCKS.

2) If you click on the arrow you will see STOCKS is now available as an option.
3) Click on this so you now see STOCKS populated in the box.

Repeat the above method for the USERNAMES databases. You will NOT need to amend or
change any other settings in this screen.
CLICK SAVE.
The sync app will automatically close from your screen and minimise to your tray icon.

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2.2. SYNCING AND IMPORTING DATA TO YOUR DEVICE
You are almost ready to start using the app, just a couple of steps to go.
Copy your database/s (STOCKS or USERNAMES) and paste the excel file into the FROM PC
folder.
(Do not delete the original from your desktop).

It is vital that all file names match.
Connect your device to your PC. Ensure all cables are in place.
OPH-3001 uses a USB cable only.
OPH-1005 uses a CRD-1006 cradle and USB cables with PSU.
To start syncing, right-click the Opticon Syncing tray icon and click Sync Now.

A window will appear stating Transferring Data. When the transfer is complete, another
window will appear stating Transfer Complete.
If there is no data, the window will state No Data on Scanner. If an error occurs, it will state
Transfer Error.

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Once your database has successful transferred to your device, the database/s within “FROM
PC” folder will be automatically moved to the “Processed” sub-folder. This can remain as a
back-up database for future use.

To quit the Opticon Syncing, right-click the tray icon and click Exit.

Remove the USB cable from the device. Congratulations, you are now ready to start using the
INVENTORY CONTROL SUITE app
End.
On the following pages you will find helpful information on various settings you can change if
required. Followed by on information how to export databases from the device to a PC.

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3. OPTIONAL CONFIGURATION SETTINGS
Right-click the Opticon Sync tray icon and click Settings to access configuration settings.

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Data Options
Click on the arrow to change between True or False.

Sync Automatically
True: Files will be retrieved or sent automatically as soon as the device is plugged into the PC
or docked.
False: Right-click the tray icon and click Sync Now to retrieve or send to a device currently
plugged into the PC or docked.

Retrieve Data Quoted: When data is retrieved from the device into a CSV file, each entry is
inside quotes (If your data may contain commas and exporting to CSV, this is necessary)
Send Data Quoted: When data is retrieved from the device into a CSV file, each entry is inside
quotes (If your data may contain commas and importing from CSV, this is necessary)
Delete Scanner Data
True: Databases retrieved from the device will be wiped of all data.
False: Databases retrieved from the device will contain the same data after Syncing.

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File Options

Send File Format / Receive File Format
XLS: Files placed in the From PC directory end with “.XLS” and are in Excel 97 – 2003
Workbook format.
CSV: Files placed in the From PC directory end with “.CSV” and are comma delimited CSV
files, with the first row containing column names.
Internal: Files placed in the From PC directory end with “.DB” and are the internal format of DB
files used in App Builder.
Model and Serial True: Files received from the device include the device serial number.
Time Stamp True: Files received from the device include the current date and time.
Once the configuration options have been set, click SAVE to accept the changes.
Click the X in the top right corner of the window to close the form without saving any changes.

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4. EXPORTING DATA FROM YOUR DEVICE TO PC
Right-click the Opticon Syncing tray icon and click Settings to access configuration options.

Next, we need to add the database/s to the “DATABASES OPTIONS SECTION”
We only need to add the databases to the “Retrieving Databases” section.

1) Type into the “retrieving databases” box and press the green plus symbol. For this
example we will use STOCK TAKE.

2) If you click on the arrow you will see STOCK TAKE is now available as an option.
3) Click on this so you now see STOCK TAKE populated in the box.

Once the configuration options have been set, click SAVE to accept the changes.
To start syncing, right-click the tray icon and click Sync Now.

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A window will appear stating Transferring Data. When the transfer is complete, another
window will appear stating Transfer Complete.
If there is no data, the window will state No Data on Scanner. If an error occurs, it will state
Transfer Error.

The database file is downloaded to the TO PC directory folder. The file name consists of the
device serial number, database name, month, date, year and time stamp.

Shutdown
To quit the Syncing software, right-click the tray icon and click Exit

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