Microsoft Word - 20170801+TFM Monthly Report July 2017 Draft v3 _3_.docx

Total Facilities Management Contract

Msheireb Downtown Doha




Monthly Report


July 2017

























nd
Newly Installed cardboard recycling cages in JK1 and HQ reducing cost to MP and NA 2
Cycle Facade cleaning in progress

Contents

Executive Summary ........................................................................................................... 4

1. Financial Report ......................................................................................................... 7
1.1. TFM Financial Report ............................................................................................................... 7
1.2. Spare Parts ............................................................................................................................... 7
1.3. Additional Services ................................................................................................................... 8

2. Performance Assessment ........................................................................................... 9
2.1. Overall Service Monitoring ...................................................................................................... 9
2.1.1. KPI Reporting 9
2.1.2. Total Audits and Checks undertaken 10
2.1.3. Audit tracker Score 11
2.1.4. Audit tracker frequency 12

2.1.9 Operations and Maintenance 15
2.1.10 Housekeeping 16
2.1.10.1 Historical Housekeeping Score Tracker 17
2.1.10.2 Historical Housekeeping Frequency Tracker 17
2.1.9 Health and Safety 18
2.1.10.3 Construction Contractors 19

2.1.10.4 SNC & SNC Managed Contractors 19
2.1.11 H&S Audit Frequency Tracker 21
2.1.12 Observation Reports 21
2.1.13 Audit Reports 22
2.3 Compliance Monitoring ......................................................................................................... 24
2.1.14 Training 24
2.1.14.1 Incident Reporting 25

2.1.15 Quality 25
2.1.16 List of Open Complaints 25
2.2 Staffing ................................................................................................................................... 26
3 Open Issues .............................................................................................................. 27

4 Change Management ............................................................................................... 27
5 Risk Register ............................................................................................................ 27
6 Innovation ............................................................................................................... 27

TFM Monthly Report – July 2017

Figure 1 Monthly finances showing budget against actual spend. 7
Figure 2 Invoices and payment status 0 – 365+ days. 7
Figure 3 Month KPI cumulative score, indicator against previous month. 9
Figure 4 Service delivery sectors, month scores, indicator against previous month. 9
Figure 5 Total audits undertaken and average score for the month, indicator against previous month. 10
Figure 6 Month on month average score comparison. 11
Figure 7 Month on month audit completion comparison 12
Figure 8 Day by day, monthly audits conducted. 12
Figure 9 Day by Day, monthly audit performance 12
Figure 10 Total Security audits conducted and average score rating, indicator against previous month. 13
Figure 11 Total Grounds checks and average score rating, indicator against previous month. 14
Figure 12 Total Pest control checks and average score, indicator against previous month. 14
Figure 13 Total O&M checks and average score, indicator against previous month. 15
Figure 14 Total housekeeping checks and average score, indicator against previous month. 16
Figure 15 Month on month, housekeeping checks scores 17
Figure 16 Month on month, housekeeping checks frequency 17
Figure 17 Total Environmental checks and average score, indicator against previous month. 18
Figure 18 Total health and safety checks and average score, indicator against previous month 18
Figure 19 Total health and safety checks on external contractors 19
Figure 20 Total Health and safety check for SNC, SNC Managed Contractors 19
Figure 21 Month on month, Safety checks scoring 21
Figure 22 Month on month, safety check frequency 21
Figure 23 Total Observation reports from SNC 22
Figure 24 Monthly Preventative and Reactive work order totals. 23
Figure 25 Month on month, PPM and reactive completion comparison. 23
Figure 26 Month update for historic open reactive work orders. 24









































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TFM Monthly Report – July 2017

Executive Summary

Welcome to the July 2017 TFM Monthly report, SNC can confirm that the Water Treatment NCR
raised in last month’s report was successfully closed out with a re-audit being undertaken in July
2017 of water treatment by MPFM confirming all in order. You will note the return of the KPI
scoring within the ranges as earlier achieved. There have been a number of management
initiatives this month to develop and improve the teams. These include the introduction of weekly
reviews by the Supervisors on their teams; the goal is to ensure close communication between
technicians and supervisors, recording and feedback where improvement can be made. Adjusting
the reporting lines so that each Facilities Manager has 2 direct MEP Supervisor reports, bringing
the Lead Specialist into the Technical Services team, closer working ties with the supervisors will
help with energy and environmental targets.
Black Out Tests have been carried out for JK1, National Archive and Company House, feedback
from all observers has been reviewed and our procedures have been updated to take these into
account, future changes will include quarterly Building Emergency System Training which will look
at integrated testing and operation of the emergency systems so that site operative become fully
familiar with systems during emergency scenarios.
Findings from our KPI reviews highlighted changes to the Incident management reporting process.
We identified a couple of improvements on reporting and issuing over the last couple of months
which are being address to ensure contract compliance in the future.

TFM Contract KPI Performance
KPI Result for the month 94.27%, reviewed by QA department (ranked as target level of
acceptable performance)
Self assessment total average score of 79.47% for the month (ranked as target level of
performance improvement required). The low score is down to the new Technician
performance evaluation if there is low performance score drops the overall assessment
average. Without the employee performance scores average is 93.74%
1044 separate audits completed for the month, slightly down from 1097 the previous
month. The daily average of 34 inspections or checks per day.
Over 2657 logged hours undertaking various self assessments, with all areas undergoing
self assessment as detailed in this report.
SNC Management provided over 22 extra working days to MPFM, Housekeeping provided
over 64 extra days and Security provided over 22 days equating to 111 extra days for the
month of services which MPFM benefited from without additional cost



















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TFM Monthly Report TFM Monthly Report – July 2017

Highlights
Deployment and use of the Karcher Capital equipment cleaning machinesuse of the Karcher Capital equipment cleaning machines
CAEMS Test and Production servers reviewed, supporting MP with getting the system CAEMS Test and Production servers reviewed, supporting MP with getting the system CAEMS Test and Production servers reviewed, supporting MP with getting the system
operational, production server asset upload will commence in August. perational, production server asset upload will commence in August.
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PPM Quality inspections carried out over the montPPM Quality inspections carried out over the month.
Asset criticality risk review underway to meet contract requirements.Asset criticality risk review underway to meet contract requirements.
Black out tests conducted for JK1, National Archive and Company HouseBlack out tests conducted for JK1, National Archive and Company House
Reprogramming of Company House fire alarm panel after system crash.Reprogramming of Company House fire alarm panel after system crash.
Testing of call centre telephony system, workTesting of call centre telephony system, working with MP closely to support the Customer ing with MP closely to support the Customer
Service Desk roll out.
Customer Satisfaction survey, feedback on action items closure.Customer Satisfaction survey, feedback on action items closure.
Loss of Vodafone Mobile Phone coverage for 4 days, which didn’t impact operations but Loss of Vodafone Mobile Phone coverage for 4 days, which didn’t impact operations but Loss of Vodafone Mobile Phone coverage for 4 days, which didn’t impact operations but
made communication around the site and ade communication around the site and reporting of issues difficult.
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Filming at National Archive buildingFilming at National Archive building
Facade Cleaning carried out on National Archive and JK1.Facade Cleaning carried out on National Archive and JK1.
PPMs were level with the previous month, all closed within July. Reactive work order are PPMs were level with the previous month, all closed within July. Reactive work order are PPMs were level with the previous month, all closed within July. Reactive work order are
staying static


























T&C and O&M
T&C activities decreased again on previous monthagain on previous month, delay in connecting to the Kahramaa , delay in connecting to the Kahramaa
supply is delaying works.
T&C witnessing has seen a decrease witnessing has seen a decrease of 29% against June tasks. Decreasing from creasing from 57 to 45
tasks.
O&M reviews have increased from O&M reviews have increased from 41 to 72 for the month. The bulk of the submittals is. The bulk of the submittals is
from Phase 1C Phase 2 O&M Manuals for reviewO&M Manuals for review.
Document review team continuedcontinued working on the Asset Registry for the Fire systems of working on the Asset Registry for the Fire systems of
Superblocks now required buildings were completed uperblocks now required buildings were completed required for GIS.
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TFM Monthly Report TFM Monthly Report – July 2017






























HSE
69 Permit to Works (PTW) issued during the monthissued during the month and 8 LOTO
Successful World Pest Control Week events and PromotionSuccessful World Pest Control Week events and Promotion
PUWER inspections carried out on new EquipmentPUWER inspections carried out on new Equipment













































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1. Financial Report

1.1. TFM Financial Report



July'17 Actual July'17 Budget July'17 YTD Actual July'17 YTD Budget Var July'17 Var YTD July'17

2,075,651.94 2,176,140.00 20,051,256.39 15,699,569.00 100,488.06 -4,351,687.39

* Includes Additional FM Services of QAR 37,628.02 which is not part of the budget.
* YTD Includes Capital Equipment purchases of QAR 4,114,966.47 and Additional FM Services of QAR 520,896.88 which
is not part of the budget.
2. (Also includes monthly Security, Visa deduction)
Figure 1 Monthly finances showing budget against actual spend.

2.1.1. Invoice payment status

Invoice Invoice
Number Date Particulars Original Amount Open Amount Current 31-60 61-90 91-135 181-364
Feb'16 FM
70867 3/10/2016 Cost 1,624,345.06 50,989.26 50,989.26
June'17 FM
87593 7/10/2017 Cost 2,206,589.09 2,174,772.17 2,174,772.17
June'17
88095 7/10/2017 Equipment 3,044,199.87 3,044,199.87 3,044,199.87
July'17 FM
88887 8/10/2017 Cost 2,146,229.80 2,075,651.94 2,075,651.94
9,021,363.82 7,345,613.24 2,075,651.94 5,218,972.04 0.00 0.00 50,989.26
Figure 2 Invoices and payment status 0 – 365+ days.

Comments:
For the month of July 2017 and Year to date we remain below that of the TFM Budget for the
buildings handed over.

Capital equipment payments are pending with MPFM requesting suppliers supplier invoices to
support payment at this stage for outright purchase and alignment to MPFM benchmark prices for
lease equipment over 12 months, at this stage parties have reached a impasse, SNC is diligently
working to resolve with all parties contractually based on earlier approvals granted

A meeting was held with the CCO for the three contractual dispute items which are now to be
elevated to MP contracts and procurement for review against contract in late August 2017

The 2018 and 2019 extension budgets were submitted during the month for review to MPFM with a
workshop to occur in month of August

2.2. Spare Parts


There were no significant spare parts purchased during the month of July 2017, under 10,000QAR
total for the month in compliance with procurement processes and procedures

TFM Monthly Report – July 2017
2.3. Additional Services


For the month of July 2017 recurrent additional services remained as follows with no change:
• Tunnel C
• Jumma Mosque
• Townhouse cleaning
• P1C Public Realm
• AAA Superblock
• Female HQ Guards
• Additional Housekeepers for HQ

Capital equipment and T&C Staff also continue to be treated as additional services within the
monthly invoice. Please noted that there is also a number of additional services outside of contract
2.4. Procurement Plan (Planned Vs. Actual)


No significant procurement occurred during the month of July worth noting, however in the
month of August commencement on the Fire Systems and Housekeeping retenders will take
place in order to try and reduce operational costs for all parties

















































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TFM Monthly Report TFM Monthly Report – July 2017
3. Performance Assessmenterformance Assessment
P

3.1. O
Overall Service Monitoringverall Service Monitoring

3.1.1. KPI Reporting











Figure 3 Month KPI cumulative score, indicator against previous month., indicator against previous month.

Our overall KPI performance for the month is for the month is 94.27% this is an marked increase from the marked increase from the 87.24%
for the month of June with the KPI Category B failure, we have againor the month of June with the KPI Category B failure, we have again exceeded the 87% exceeded the 87%
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threshold. It was noted during July that an Incident at the end of June had not been escalated It was noted during July that an Incident at the end of June had not been escalated It was noted during July that an Incident at the end of June had not been escalated
and report issued correctly, hence not back to the 96% scoring month, hence not back to the 96% scoring months earlier. SNC had missed . SNC had missed
t the required time period to inform MPFM and also to provide the incident report, the incident he required time period to inform MPFM and also to provide the incident report, the incident the required time period to inform MPFM and also to provide the incident report, the incident
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related to overfilling the main water tank and flooding the Tank room in Company House. elated to overfilling the main water tank and flooding the Tank room in Company House. related to overfilling the main water tank and flooding the Tank room in Company House.

The breakdown across the 6 service delivery liThe breakdown across the 6 service delivery lines is illustrated below:


Security GGC Pest ControlPest Control













O&M Housekeeping H&SH&S










8 87% and above7% and above Target level of acceptable performance
81% – 86% Acceptable but needs improvementAcceptable but needs improvement
8 80% and below0% and below Performance Improvement Regime Required
Figure 4 Service delivery sectors, month scores, indicator against previous month., indicator against previous month.









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TFM Monthly Report TFM Monthly Report – July 2017

H
High level KPIs agreed over the month with MP. Figures to be provided to MPFM on a monthly igh level KPIs agreed over the month with MP. Figures to be provided to MPFM on a monthly High level KPIs agreed over the month with MP. Figures to be provided to MPFM on a monthly
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basis for presentation to MP Board.asis for presentation to MP Board.
3.1.2. Total Audits and Checks undertakenundertaken















Audits including Technician performance reviews.Technician performance reviews.














Audits removing the Technician performance reviews.removing the Technician performance reviews.
Figure 5 Total audits undertaken and average scoreudits undertaken and average score for the month, indicator against previous month.

Our overall service monitoring for the month ce monitoring for the month of July has decreased to below 80%, this is due the has decreased to below 80%, this is due the
new Technician performance review template, Technician performance review template, there were a number of low scores were a number of low scores which
reduced the overall average. Removing this check list from the results gives the overall average. Removing this check list from the results gives an operational operational
performance of 93.74% which is an increase on the month of June. erformance of 93.74% which is an increase on the month of June. The TechnicianThe Technician performance
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checklist is being used by the Supervisors to assess their workforce and to use during face to hecklist is being used by the Supervisors to assess their workforce and to use during face to checklist is being used by the Supervisors to assess their workforce and to use during face to
f face meeting on performance and quality.ace meeting on performance and quality.
Our overall service monitoring for the month vice monitoring for the month of July has decreased to below 80%, this is due the of July has decreased to below 80%, this is due the
revision of soft service SLA monitoring to fit strictly in line with the strict contract SLA (KPI) of soft service SLA monitoring to fit strictly in line with the strict contract SLA (KPI) of soft service SLA monitoring to fit strictly in line with the strict contract SLA (KPI)
structure marking system.
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Under this marking regime a “Good” score across nder this marking regime a “Good” score across all metrics comes in at 70% final marking all metrics comes in at 70% final marking
point.

Volumes have increased over the monththe month to the steady state level of 1000 inspections a month; to the steady state level of 1000 inspections a month;
as we continue to target performances we continue to target performance and review of findings. Examining the last quarter the quarter the
inspection totals are trending static in the wholetrending static in the whole and we aren’t seeing large swings of numbersand we aren’t seeing large swings of numbers.











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TFM Monthly Report TFM Monthly Report – July 2017

*
April May June July








*
*June, reduced numbers due to Ramadan working hours.June, reduced numbers due to Ramadan working hours.

Total Audit / Inspection Time: 226 hours captured in ihours captured in i-Auditor or 25 9hr days

Top 3 Findings
Are there any Fault on the system (Fault, Supervisor, Troubles)Are there any Fault on the system (Fault, Supervisor, Troubles) 98
Correct PPE being worn 17
Eye protection suitable for taskEye protection suitable for task 15

All safety issues are related to external contractors not managed by SNC Lavalin.external contractors not managed by SNC Lavalin.


Solutions
• Additional monitoring of D&D works by MP D&D HSE requiredof D&D works by MP D&D HSE required
• As a repetitive finding, works will be stopped where breaches continue to occurAs a repetitive finding, works will be stopped where breaches continue to occurAs a repetitive finding, works will be stopped where breaches continue to occur


3.1.3. Audit tracker Score


























Figure 6 Month on month average score comparisoncomparison.

A
Audit tracker score reduced in July due udit tracker score reduced in July due to Property Inspection checklist cumulative recording of to Property Inspection checklist cumulative recording of
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Troubles identified on the fire alarm systems. Troubles should not be a failed item as all roubles identified on the fire alarm systems. Troubles should not be a failed item as all Troubles identified on the fire alarm systems. Troubles should not be a failed item as all
i isolations record a trouble. Planned works for the Company House restaurant have isolated solations record a trouble. Planned works for the Company House restaurant have isolated isolations record a trouble. Planned works for the Company House restaurant have isolated







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TFM Monthly Report TFM Monthly Report – July 2017

detector heads. These were being recorded on our checks and at the end of the month gave a ese were being recorded on our checks and at the end of the month gave a ese were being recorded on our checks and at the end of the month gave a
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cumulative of 98 failures; this is multiple scoring of the same issue.umulative of 98 failures; this is multiple scoring of the same issue.
3.1.4. Audit tracker frequency




























Figure 7 Month on month audit completion comparisoncomparison















Figure 8 Day by day, monthly audits conducted.ay by day, monthly audits conducted.
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Figure 9 Day by Day, monthly audit performance, monthly audit performance

The evening shift (utilising the “Guard Tour”) property inspection reports have now been he evening shift (utilising the “Guard Tour”) property inspection reports have now been The evening shift (utilising the “Guard Tour”) property inspection reports have now been
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running for a Month and the changes are positive, we now get weekly inspections of all building Month and the changes are positive, we now get weekly inspections of all building Month and the changes are positive, we now get weekly inspections of all building
(critical systems) recorded and action items raised, further development of this system will see critical systems) recorded and action items raised, further development of this system will see (critical systems) recorded and action items raised, further development of this system will see
(





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TFM Monthly Report – July 2017

automatic sharing of issues with the Helpdesk for raising work orders. The process of raising,
recording and monitoring the reactive work order was reviewed and was difficult to follow and
audit easily.
Soft Services audits are now being carried out on alternate Fridays, our Soft Services Supervisor
and Customer Services Co-ordinator are operating a rota to cover the attendance.


2.1.5 Security














Figure 10 Total Security audits conducted and average score rating, indicator against previous month.
Security check over the month decreased from 254 to 251, average score increased marginally.

Top 3 Findings

Any existing issues from previous shift 4
Are corridors / rooms etc clean and tidy 1

Solutions
• Cleaning observations have been added o the daily inspection as part of the daily routine
inspections. Any observations are highlighted directly to the Sort services manager with
an aim to continually drive standards on site.
• Existing issues related to missed handover declarations within log books this has been
verbally escalated to the guards.






























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TFM Monthly Report TFM Monthly Report – July 2017

2.1.6 Grounds, Gardens and CivilCivil














Figure 11 T Total Grounds checks and average score rating, indicator against previous month.otal Grounds checks and average score rating, indicator against previous month.
GCC check over the month decreased marginally, creased marginally, average score remained static atremained static at 100%.

Top 3 Findings

No significant failed items noted infailed items noted in July, the weather has started to affect a number of July, the weather has started to affect a number of
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the plants, especially along the main roads. SNC are working with our specialist to review he plants, especially along the main roads. SNC are working with our specialist to review the plants, especially along the main roads. SNC are working with our specialist to review
i irrigation systems operations and check that soil moisture levels are correcrrigation systems operations and check that soil moisture levels are correcirrigation systems operations and check that soil moisture levels are correct.

Solutions
Not applicable



2.1.7 Pest Control









Figure 12 T Total Pest control checks and average score, indicator against previous month.otal Pest control checks and average score, indicator against previous month.

Top 3 Findings

Free of evidence of domestic pet fouling on siteFree of evidence of domestic pet fouling on site 1
Is there no evidence of flying insect infestationevidence of flying insect infestation 1





















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TFM Monthly Report TFM Monthly Report – July 2017

Solutions

The number of identified issues does not lead to raised concerns; SNC and our pest control he number of identified issues does not lead to raised concerns; SNC and our pest control The number of identified issues does not lead to raised concerns; SNC and our pest control
T
s
specialist reviewed our performance and effectiveness and made changes to the site pecialist reviewed our performance and effectiveness and made changes to the site specialist reviewed our performance and effectiveness and made changes to the site
attendance. We have moved away from a monthly visit with callttendance. We have moved away from a monthly visit with call-back option to weeklback option to weekly visits.
a
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This has helped with cat traps being more productive his has helped with cat traps being more productive 6 cats caught this month due to fresher cats caught this month due to fresher
b
bait and more frequent replacement. Communication between the SNC Soft Services supervisor ait and more frequent replacement. Communication between the SNC Soft Services supervisor bait and more frequent replacement. Communication between the SNC Soft Services supervisor
a
and the Pest Control supervisor now weekly face to face. Pestnd the Pest Control supervisor now weekly face to face. Pest control Hot Spot mapping now in control Hot Spot mapping now in
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completed its second month, trends are now starting to been seen, this will allow us to reduce ompleted its second month, trends are now starting to been seen, this will allow us to reduce completed its second month, trends are now starting to been seen, this will allow us to reduce
t the number of bait boxes around the campus.he number of bait boxes around the campus.

2.1.9 Operations and Maintenance perations and Maintenance
O












Figure 13 Total O&M checks and average score, indicator against previous month.s and average score, indicator against previous month.
Comment:
Overall frequency is very similar to the previous month, score has increased by a percentage frequency is very similar to the previous month, score has increased by a percentage frequency is very similar to the previous month, score has increased by a percentage
point. We are driving the Supervisors to carry out regular review of the findings and build oint. We are driving the Supervisors to carry out regular review of the findings and build point. We are driving the Supervisors to carry out regular review of the findings and build
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feedback to the team from these. These are discussed at the monthly report review meetingeedback to the team from these. These are discussed at the monthly report review meetingfeedback to the team from these. These are discussed at the monthly report review meeting
f
being held with the team.

During this month SNC have been carrying out PPM Quality inspectionuring this month SNC have been carrying out PPM Quality inspections, these have also been , these have also been
D
attended by the MPFM Hard Services Manager. ttended by the MPFM Hard Services Manager. Feedback from the team and MP has allowed us Feedback from the team and MP has allowed us
a
to refine and update our procedure and planner for review and sampling. The updated process o refine and update our procedure and planner for review and sampling. The updated process to refine and update our procedure and planner for review and sampling. The updated process
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will be rolled out and refined throughout August. The Quality inspections have now been added ill be rolled out and refined throughout August. The Quality inspections have now been added will be rolled out and refined throughout August. The Quality inspections have now been added
w
to the iAuditor list of checks available.hecks available.

Top 3 Findings
• Are there any faults on the system (Fire Alarm Fault, Supervisor, Trouble)Are there any faults on the system (Fire Alarm Fault, Supervisor, Trouble) 95
• Are there any fuel, oil or coolant leaks (Generator checks).Are there any fuel, oil or coolant leaks (Generator checks). 9
• Inspect drain lines to sump pits, if there is a steady flow raise work order Inspect drain lines to sump pits, if there is a steady flow raise work order 4

Solutions
T
The 3 finding have come from the updated Property Inspection form which is carried out by he 3 finding have come from the updated Property Inspection form which is carried out by The 3 finding have come from the updated Property Inspection form which is carried out by
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the 3 shift (nights), they provide inspection and review of BMS and Property. They record shift (nights), they provide inspection and review of BMS and Property. They record shift (nights), they provide inspection and review of BMS and Property. They record
a
all alarms so that these can be reviewed and checked for status. They carry out daily, weekly ll alarms so that these can be reviewed and checked for status. They carry out daily, weekly all alarms so that these can be reviewed and checked for status. They carry out daily, weekly
a
and monthly inspections. We are reviewing how the information is used and disnd monthly inspections. We are reviewing how the information is used and disand monthly inspections. We are reviewing how the information is used and disseminated to
the rest of the team.





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TFM Monthly Report TFM Monthly Report – July 2017
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Alarm troubles are monitors via the site teams, the 3Alarm troubles are monitors via the site teams, the 3 shift record at night so that there shift record at night so that there
i is review record for change management. The majority of the items are relating to s review record for change management. The majority of the items are relating to is review record for change management. The majority of the items are relating to
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Troubles from isolations on the system due to proubles from isolations on the system due to planned works. These get recorded on a lanned works. These get recorded on a
daily basis which increases the score over the month and screws reading. We will look aily basis which increases the score over the month and screws reading. We will look daily basis which increases the score over the month and screws reading. We will look
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i into how this is recorded in the future to give better visibility on if there has been an nto how this is recorded in the future to give better visibility on if there has been an into how this is recorded in the future to give better visibility on if there has been an
increase.
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The second and third items are aThe second and third items are again from the new 3 shift property inspections. The shift property inspections. The
new process has the team carrying out a full property inspection and review of critical ew process has the team carrying out a full property inspection and review of critical new process has the team carrying out a full property inspection and review of critical
n
f facilities. Work order to be raised for identified issues, this link to raising reactive work acilities. Work order to be raised for identified issues, this link to raising reactive work facilities. Work order to be raised for identified issues, this link to raising reactive work
orders direct from the iAuditor inspection needs to be amended and reviewed in August he iAuditor inspection needs to be amended and reviewed in August he iAuditor inspection needs to be amended and reviewed in August
t to make it more automated. o make it more automated.


2.1.10 Housekeeping













Figure 14 T Total housekeeping checks and average score, indicator against previous month.otal housekeeping checks and average score, indicator against previous month.
Comment:
Housekeeping teams were changed slightly to enable better communication between the SNC were changed slightly to enable better communication between the SNC were changed slightly to enable better communication between the SNC
s
soft services supervisor and the cleaning team supervisor. This has enabled quicker and more oft services supervisor and the cleaning team supervisor. This has enabled quicker and more soft services supervisor and the cleaning team supervisor. This has enabled quicker and more
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direct communication between the teams. Further development over the month of August will irect communication between the teams. Further development over the month of August will direct communication between the teams. Further development over the month of August will
be around the overall management plan, looking at the deployment of the new machines, round the overall management plan, looking at the deployment of the new machines, round the overall management plan, looking at the deployment of the new machines,
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manpower arrangement and a hot spot map to review where resources need to be deployed.anpower arrangement and a hot spot map to review where resources need to be deployed.manpower arrangement and a hot spot map to review where resources need to be deployed.

Top 3 Findings
• Rating (Poor) 1 1

Solutions
O
Only 1 failing was identified during the inspections in July for the buildings, public realm and nly 1 failing was identified during the inspections in July for the buildings, public realm and Only 1 failing was identified during the inspections in July for the buildings, public realm and
tunnels.

National Archive; Poor rating was within the Poor rating was within the glass entrance lobby glass door roof entrance lobby glass door roof (Al
Rayyan Road entrance) which was very dusty and required cleaniwhich was very dusty and required cleaning.
















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TFM Monthly Report – July 2017

2.1.10.1 Historical Housekeeping Score Tracker






















Figure 15 Month on month, housekeeping checks scores

2.1.10.2 Historical Housekeeping Frequency Tracker























Figure 16 Month on month, housekeeping checks frequency




























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TFM Monthly Report TFM Monthly Report – July 2017

2.1.8.1 Environment













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Figure 17 Total Environmental checks and average score, indicator against previous month.otal Environmental checks and average score, indicator against previous month.
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Environmental control checks over the month nvironmental control checks over the month remained static.

Top 3 Findings
No issues identified

Solutions
New cardboard recycling cages at no cost have been installed in both JK1 and HQ to remove at cardboard recycling cages at no cost have been installed in both JK1 and HQ to remove at cardboard recycling cages at no cost have been installed in both JK1 and HQ to remove at
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no cost which was previously paid for removal or recyclable paper and cardboard, waste audits o cost which was previously paid for removal or recyclable paper and cardboard, waste audits no cost which was previously paid for removal or recyclable paper and cardboard, waste audits
being undertaken in Amiri and School where large volumes of waste are remeing undertaken in Amiri and School where large volumes of waste are removed to try and oved to try and
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increase recycling. Solar panel utilization feeding electricity back into the building for JK1, NA ncrease recycling. Solar panel utilization feeding electricity back into the building for JK1, NA increase recycling. Solar panel utilization feeding electricity back into the building for JK1, NA
i
and Mosque are now working well and will be rolled out to all other buildings as handed overnd Mosque are now working well and will be rolled out to all other buildings as handed overand Mosque are now working well and will be rolled out to all other buildings as handed over
a
2.1.9 Health and Safety










Figure 18 Total health and safety checks and average score, indicator against previous monthotal health and safety checks and average score, indicator against previous month
T
Comment:
Monthly reporting in line with MP HSE Team is submitted on HSE performance separately each onthly reporting in line with MP HSE Team is submitted on HSE performance separately each Monthly reporting in line with MP HSE Team is submitted on HSE performance separately each
M
month

H&S inspections have decreased marginally; marginally; as average scores increased by 1%

Top 3 Findings
• Eye protection suitable for tasks tection suitable for tasks 12
• Correct PPE being worn 10
• Safe working practice being observedSafe working practice being observed 10

The top 3 findings are the same for this month as they were for last month. The total he top 3 findings are the same for this month as they were for last month. The total The top 3 findings are the same for this month as they were for last month. The total identified
T
on each category has marginally increased.n each category has marginally increased.
o







Page Page 18 of 32

TFM Monthly Report – July 2017

Solutions
• Numbers are slightly above what would be expected but are not of significant concern
given the current level of works on site.

SNC corporate undertook an internal audit of SNC’s Global H&S 18001 compliance. A formal
audit is scheduled to take place in September or October of this year


2.1.10.3 Construction Contractors










Figure 19 Total health and safety checks on external contractors
Comment:
This is the fourth comparison month for Construction contractors. The frequency of checks has
decreased slightly; following last month’s increase by over 100%, with the average score
remaining broadly static.

Top 3 Issues
• Eye Protection suitable for task 12
• Correct PPE being worn 9
• Safe work practice observed 9

Solutions
• Numbers are slightly above what would be expected but are not of significant concern
given the current level of works on site.


2.1.10.4 SNC & SNC Managed Contractors










Figure 20 Total Health and safety check for SNC, SNC Managed Contractors
Comment:
Over the month the number of inspections has remained broadly static with a marginal increase
in performance.









Page 19 of 32

TFM Monthly Report – July 2017

Top 3 Findings
• Correct PPE being worn 7
• Work area adequately barriered off 4
• Eye protection suitable for tasks 3

Solutions
• Of the issues raised 3 of the 7 PPE issues were related to Eye protection; with sweating
and steaming given as a reason in all 3 cases.
• The other 4 were down to lack of gloves.
• Verbal warnings were given on site.

Behavioral Interaction Program (BIPS)
The SNC corporate Behavioral safety program has now been running for a 6 month period.
The monitoring of the system has now been transferred to I-Auditor and will be reported on
monthly within this report.

Key interactions this month were:
• BIP on fire prevention
• BIP on Ladders
• BIP on Office safety
• BIP: Working at Height
• Electrical Safey - Electrical Panel PPM
• Human Machine interface














Solutions
The key observations were raised during the fire prevention interactions; the two issues being a
lack of emergency numbers posted within Bin Jelmood House; for “back of house” operations.
















Page 20 of 32

TFM Monthly Report – July 2017

H&S Audit Score Tracker


















Figure 21 Month on month, Safety checks scoring
2.1.11 H&S Audit Frequency Tracker




















Figure 22 Month on month, safety check frequency




2.1.12 Observation Reports




























Page 21 of 32

TFM Monthly Report – July 2017











Figure 23 Total Observation reports from SNC
In line with Observation Audit findings details of Observation reports below:

JK1
25 Jul 2017 07:30 PM – MP Construction workers blocking fire exits – Closed
24 Jul 2017 10:44 AM - MP Construction workers storing Tools and unwanted materials stored in
fan room – Closed
19 Jul 2017 03:46 PM - Irrigation pump room – maintenance team standards – Closed

MBJ
10 Jul 2017 11:20 PM - Repair the faucet at VIP Male Toilet MBJ HOUSE ground level – Closed
10 Jul 2017 11:09 PM - Repair access device at Staff toilet, MBJ House Ground floor area - Closed

School
10 Jul 2017 07:43 AM - Rectify water leak and clean the area - Floor has been cleaned. Repairs
not covered under SNCs scope, findings have been forwarded to responsible contractors.
09 Jul 2017 10:22 PM - Rectify the water leak. Repairs not covered under SNCs scope, findings
have been forwarded to responsible contractors.

Tunnels
11 Jul 2017 09:18 PM - Oil spillage at Tunnel E North corridor from conspel company buses –
Closed
08 Jul 2017 06:50 AM - Water leak came from water tank – Closed

Company House
19 Jul 2017 12:38 PM - Major water overflow – Closed

Town Houses
25 Jul 2017 08:00 PM - External courtyard water feature - Closed


2.1.13 Audit Reports

MPFM audits for July included, Incident reporting; Water Quality and Fire Alarm log books
reviews. These were reviewing from previous Audits to check that noted issues had been
corrected.

MP provided updated compliance audit for Water system Management. The audit reviewed
against UK HSG274 guidance document.







Page 22 of 32

TFM Monthly Report TFM Monthly Report – July 2017


There are 3 Open MPFM compliance auditsOpen MPFM compliance audits
S
Audit Deadline for action Statustatus
nd
QF Migrant workers welfare standardsF Migrant workers welfare standards 22 June 2017 Ongoingngoing
Q
O
th
Observation reports audit 13 July 2017 C
Closedlosed
th
A
Asset condition assessment auditsset condition assessment audit 28 September 2017 O
Ongoingngoing
st
I Incident reporting system compliance auditncident reporting system compliance audit 31 August 2017 Closedlosed
C
th
Ongoingngoing
C 15 August 2017 O
Compliance audit for water managementompliance audit for water management

2.2 Response Monitoring
Maintenance Type W/Os raised Passed / Fail Total Score
Preventative 3258 3258*/00 100%
Statutory With Preventive
Reactive 710 650/60 93%
Emergency With Reactive

Monthly Preventative and Reactive work order totals.onthly Preventative and Reactive work order totals.
Figure 24 M





















Figure 25 Month on month, PPM and reactive completion comparisoncompletion comparison.


























Page Page 23 of 32

TFM Monthly Report TFM Monthly Report – July 2017






















Figure 26 Month update for historic open reactive onth update for historic open reactive work orders.
M

Comments:
M
Monthly PPM tasks are comparable with the previous month and all activities were completed onthly PPM tasks are comparable with the previous month and all activities were completed Monthly PPM tasks are comparable with the previous month and all activities were completed
w
within the month. During the end of Julyithin the month. During the end of July attendance with our team by the MPFM Hard services attendance with our team by the MPFM Hard services
manager to review the PPM work activity. This will continue in August and the feedback is being anager to review the PPM work activity. This will continue in August and the feedback is being manager to review the PPM work activity. This will continue in August and the feedback is being
m
u
used to improve our quality. There is an ongoing programme to balance the PPM quantity each sed to improve our quality. There is an ongoing programme to balance the PPM quantity each used to improve our quality. There is an ongoing programme to balance the PPM quantity each
month to allow for effective quality review and inspections to be carried out successfully.or effective quality review and inspections to be carried out successfully.or effective quality review and inspections to be carried out successfully.

Reactive work order are stabilising with numbers in comparable with the previous months in the eactive work order are stabilising with numbers in comparable with the previous months in the Reactive work order are stabilising with numbers in comparable with the previous months in the
R
y
year. Open works orders have missed the 5% open target for the second month.ear. Open works orders have missed the 5% open target for the second month. This has been
a
attributed to slow delivery of materials in the June, which are now coming through the supply ttributed to slow delivery of materials in the June, which are now coming through the supply attributed to slow delivery of materials in the June, which are now coming through the supply
c
chain and the Black Out tests that were carried out in late July. We will be reviewing the parts hain and the Black Out tests that were carried out in late July. We will be reviewing the parts chain and the Black Out tests that were carried out in late July. We will be reviewing the parts
d
delivery and response rate from our specialist suppliers elivery and response rate from our specialist suppliers as part of the monthly review meetings as part of the monthly review meetings
t to ensure targets are met for future. o ensure targets are met for future.
2.3 Compliance Monitoringompliance Monitoring
C

2.1.14 Training

Courses Delivered:

• Work at height and P.P.E ReWork at height and P.P.E Refresher Training for Tech/Supr 45 Minutes 5 Minutes
4
4
• Woman found dead in Elevator (Lesson learn) Woman found dead in Elevator (Lesson learn) 45 Minutes 5 Minutes
• Control of cockroach, Mosquitoes, Rodents and general pests. Control of cockroach, Mosquitoes, Rodents and general pests. 4
45 Minutes 5 Minutes
60 Minutes 0 Minutes
• Heat Stress and control measures Heat Stress and control measures 6
• Heat Stress and control measures Heat Stress and control measures 6
60 Minutes 0 Minutes
4
• Work at Height (Due to unsafe finding on cable Tray) Height (Due to unsafe finding on cable Tray) 45 Minutes 5 Minutes
• Work Place Violence & Control Measures Work Place Violence & Control Measures 60 Minutes 0 Minutes
6
60 Minutes 0 Minutes
• Emergency Eyewash and Deluge station Emergency Eyewash and Deluge station 6

Total Contact hours – 7 hours contact per Techniciancontact per Technician






Page Page 24 of 32

TFM Monthly Report – July 2017


2.1.16 Occupational Health and Safety


2.1.14.1 Incident Reporting

Item No closed out Total Score
No of incidents reported 3 100%
YTD Performance 88 100%












Incidents are now logged via the iAuditor software.

12 Jul 2017 09:27 AM - Oil spillage in Area E Service tunnel – Closed
25 Jul 2017 03:05 PM - Universal construction removed heat detector without informing SNC –
Closed
19 Jul 2017 02:25 PM - Water flooding - Water Feature plant room and basement - Closed


2.1.15 Quality

Item No Registered No closed out Total Score
No of Complaints 1* 0 100%
YTD Performance 4 3 100%
*1 Quality Complaint during the month for outcome of follow up MPFM Water treatment, CR raised

It was noted during the KPI reviews that an Incident in June was recorded by SNC but failed
to be raised correctly to the MP team. Investigations into the reason noted a change of
Facilities Manager and that the Incident Reporting form on iAuditor does not have a owning
manager or conformation that it has been issued. This is being addressed. (Company House
water tank flooding)
In July there was one Incident that was reported to MP correctly, but SNC failed to provide
the correct documentation within the required period. This was investigated, and it was
noted that it was down to Human error, changes to the system identified in the the previous
reporting incident will address this issue.

2.1.16 List of Open Complaints


Item Report Date Status Completion date








Page 25 of 32

TFM Monthly Report – July 2017

Comments:
Open complaints are classed as concerns raised by MPFM or MP Museums or repetitive calls logged
with our Helpdesk, for the month of July 2017 we have one recorded complaint:

20 Jul 2017 05:39 PM - Jumma Mosque
On leaving the Female Prayer area, a female reported seeing a male wearing a high visibility vest in
the female entrance / exit.
No recorded evidence of males in the area of the female prayer from 12:05 to 13:30 hours from
CCTV footage.
2.2 Staffing


Resignations: 2 ELV Technician, Gen Technician
Terminations: 0
Appointments: 0

• MEP Supervisor Christopher Tiglao, immigration papers approved and have joined the
team.
• Turnover for the month was 3%, though for the year we are running at 10% which is too
high and above the KPI on staff turnover, we are actively working to address this trend,
majority of turnover is related to family matters, however some turnover of late has been
positive turnover to improve SNC’s delivery to MPFM

• The SNC Interim 3 month work assignment from Shafallah was a success and this role will
be turned into a full time 1 year position commencing in late August 2017
• SNC are taking proactive steps to remove a inappropriate Supervisors involved within the
2 incidents report in the KPI and Quality sections of this report for continued lapses in
process





































Page 26 of 32

TFM Monthly Report – July 2017
3 Open Issues


The top 5 open issues are issues which are affecting performance and ability to deliver under the
TFM Contract


1. With a further decrease for T&C activities SNC attended on behalf of MPFM in July over
previous the 3 months, concerns remain whereby Handover dates for October 17 are not
able to be achieved, large and aligned increase in T&C to occur, delays in handing over
affecting SNC ability to mobilise and plan

2. Replacement of key staff on hold
3. Letters issued during month concerns over representation and accuracy of contents
4. Capital equipment resolution in line with original approvals required
5. Meeting to present 3 pending contract dispute items required to take place


4 Change Management


During the month of July 2017 the following letters were exchanged between parties, not
impacting the contract at this stage
• Capital equipment outright purchase on-hold awaiting supportive documentation
• BOT Feedback results from MPFM


5 Risk Register


Appendix B contains the risk register for the month, the risk register underwent a full review
based on a number of items which occurred in the region and industry over the past month such
as:

• Go live of Tram services scheduled for first of October – Site ERP to be modified in
anticipation of testing and cmmissioning

We recommend a review with MPFM of the risks from a SNC perspective to align with the MP
risks, as total risk now number 100, previous follow ups and attempts from SNC to have MP
corporate representative attend a review did not take place

6 Innovation


Throughout the month of July, SNC have continued to review innovative suggestions, have been
investigating ideas further and looking at ways to improve the operational efficiency of the
campus:

• Recycling cages provided to JK1 and HQ to remove cardboard and paper waste at no cost
installed, previously a cost, though new provider in market
• Changes to the JK1 feed solar power feed in setting to allow PV power to be utilized at
lower base loads. Operation and monitoring of the changes has been carried out
through July, we are currently working with the Manufacture to realize cost benefits.





Page 27 of 32

TFM Monthly Report – July 2017

• Ideas picked up from the Facilities show, which have been investigated or procured this
month include; Bin Compactor system, Fasttank, endoscope camera for mobile devices ,
Tank Cleaning system, bidet hose / ablutions taps water pressure, waste water recovery
from cleaning machines.
• Review of Heritage Quarters Audio Visual systems cooling designs to enable higher set
points on the building Air Conditioning. Work would allow correct cooling of equipment
and reduced A/C costs for the environment.
• NMR / Scale reduction, investigation and system reviews for Chilled Water, Water
Features and potable water to reduce the need for chemicals to prevent build up of scale
and manage the water quality.
• A full list of items SNC are undertaking is to be shared at TFM meeting, many of which
will assist and deliver and potentially lower operating costs




























































Page 28 of 32

TFM Monthly Report TFM Monthly Report – July 2017

Appendix A – Monthly Transition ManagementMonthly Transition Management

Testing and commissioning activities have decreased this month compared to the previous, 45 esting and commissioning activities have decreased this month compared to the previous, 45 Testing and commissioning activities have decreased this month compared to the previous, 45
T
inspections against 57 in June, a reduction of, a reduction of 29%. Life Safety T&C activities planned for July have s planned for July have
not been carried, reduction of actual against planned can be attributed to no permanent Kahramaa ot been carried, reduction of actual against planned can be attributed to no permanent Kahramaa not been carried, reduction of actual against planned can be attributed to no permanent Kahramaa
n
power supplies for the Electrical testing. Connections were scheduled for end of July and have been ower supplies for the Electrical testing. Connections were scheduled for end of July and have been power supplies for the Electrical testing. Connections were scheduled for end of July and have been
p
pushed back by 3 weeks. Phase 1B T&hase 1B T&C meetings were canceled in July, the T&C manpower was he T&C manpower was
r reallocated to other works special tasks to consummate the loss of T&C Activities.eallocated to other works special tasks to consummate the loss of T&C Activities. Overall, SNC have Overall, SNC have
w
witnessed a total 615 T&C activities throughout 2017.itnessed a total 615 T&C activities throughout 2017.

Documentation reviews have increased ave increased this month, 72 reviews compared to 41 in June, an increase 41 in June, an increase
of 43%. The bulk of the documents reviewedThe bulk of the documents reviewed still came from Phase 1C & Phase 2 O&M Phase 1C & Phase 2 O&M
requirements. Phase 1B still has not submitted any closeB still has not submitted any close-out documentations for Julyout documentations for July. The
Document review team is currently urrently working out on the remaining 12 AutoCAD drawings while the remaining 12 AutoCAD drawings while the
A
Asset Registry is fully completed for those buildings provided by GIS to SNC. sset Registry is fully completed for those buildings provided by GIS to SNC. . In total, SNC reviewed In total, SNC reviewed
384 documents to date.

We noticed the following buildings/Superblock was not e noticed the following buildings/Superblock was not provided by GIS
W

Phasehase Building Phase Building
P
1A K16 1B I17
1A O11 1B I19
1A P1A SB 1B MI SB
1B H17 1C AAA
1B I01 SB 1C FGL
1B HHH 1C QQQ
1B I15 3 T04

A correspondence was sent to GIS to provide SNC the last locations that are to be correspondence was sent to GIS to provide SNC the last locations that are to be completed for Life completed for Life
A
Safety Asset Register works.

July 2017 Dashboard






























Page Page 29 of 32

TFM Monthly Report TFM Monthly Report – July 2017

D Testing & commissioningTesting & commissioning
Document reviewocument review



























July 2017 T&C Major observationsuly 2017 T&C Major observations
J
Electrical Systems Mechanical Systems
• Modem and BMS patches issues • Provide Final Approval document subject for Final Testing and Provide Final Approval document subject for Final Testing and
• Continuity issues on cables Commissioning
• Missing Labels and tagging • DFCU filters not cleaned

July 2017 Manpower / Resources ly 2017 Manpower / Resources
Ju
Testing & Commissioning Position Testing & Commissioning Position Document ReviewDocument Review Designation
Dexter Mauleon MEP SupervisorSupervisor Orlando Mejia Facility Engr
Romeo Dedicatoria Gen. Tech Roderick Ventura Electrician Renante ManuelRenante Manuel Electrician
Michael Marasigan Electrician Jepherson Allarey Electrician Daniel Dapun Sr. ELV Tech
Mario Aznar HVAC Romeo Dedicatoria Handyman Gilbert SalvadorGilbert Salvador Sr. HVAC Tech
Sreekumar Panicker Plumber Rey Olitoquit Electrician
Rodel Javate Electrician Richard Rizano Gen. Tech.
Mario Rizalde Electrician Roderico Terao Electrician
Rogelio Domingo Sr.HVAC Roberto Mabini Gen. Tech.
Donald Lucero Gen. Tech Rodel Clarito ELV Tech
Mark Layon HVAC Tech Michael Canton ELV Tech
Julian De Guia Electrician Rommel Calimotan Gen. Tech
Leopoldo Tangue Electrician Benedict Pollante ELV Tech
Michael Marasigan Electrician Mark Tumaob Gen. Tech.















Page Page 30 of 32

TFM Monthly Report – July 2017

July 2017 T&C and Close out Meetings Attended

Subject TQ Personnel Schedule
Phase 2 Testing & Commissioning Progress & Technical Meeting Jim Williams Sundays 10:00 AM to 11:00 AM
Phase 1C Testing & Commissioning Progress & Technical Meeting Jim Williams Tuesdays 10:00 AM to 11:00 AM
MDD Phase 3 - Project Completion Committee Jim Williams Wednesdays 11:00 AM to 12:00 PM

August 2017 Look Ahead & Upcoming Activities

• The look ahead remains the same as only Phase 2 contractor is submitting the look
ahead. SNC expects the trend to go upwards due to Kahramaa Power on.
• The upcoming buildings as per priority are still the same such as R01, R02, S01 & S03
in Phase 3. N04 & U07 in Phase 2 are still priorities as well as the Galleria and P11 &
P16.

Appendix A: August 2017 Look Ahead Schedule
• Below is the look ahead for August 2017.

DISCIPLINE DESCRIPTION DATE
HVAC TEF- P16-02- 02 Witnessing inspection 8/3/2017
HVAC P16 - AHU- P16-02- 04 Witnessing inspection 8/1/2017
HVAC P16 L9, L10, L11 - FCU's Witnessing inspection 8/3/2017
FF B1 to B4 - FHC functional test Stair - 1 8/1/2017
FF B1 to B4 - FHC functional test Stair - 3 8/2/2017
ELV P16 L0, L4 to L5 -Fire Alarm system Testing and Commissioning 8/3/2017

Appendix B: Document Review List

Matrix/ Structure/Key
O&M Training T&C Spare Parts Log building/Warranties/TOC Asset Logs As-built Description Building Review Remarks
Transmittal Package No.
AAA-08.4C.1 O&M Manual for fire figthing system Draft Comment Only
BP-1C-01-31902 AAA
superblock AAA Basement - AAA (To Revise)
MDD1C-DSI-ALL-SCH-MEP-GN-3006 P1C Training Manual
BP-1C-01-30759.2 P1C Rejected
Records Directory and Table of Contents - P1C
Method of statement for pre functional testing and
BP-1C-01-24062 P1C Approved as noted
start up photovoltaic system - P1C
BP-1C-01-32566 As built drawing list - all buildings (Excluding A01) - P1C P1C To Revise
COD: Asset database submission procedure ACC-MDD- Draft Comment Only
BP-02-04-35270 P2
COD-MEP-098-R0 - p2 (To Revise)
COD: Asset database submission procedure ACC-MDD- Draft Comment Only
BP-02-04-35270 P2
COD-MEP-098-R0 - p2 (To Revise)
O&M Manual for Fire Fighting System (Superblock AAA
BP-1C-01-31902 AAA To Revise
Basement) - AAA
O & M Manual for Fan Coil Unit (FCU) P16 Hotel (ACC-
BP-02-04-31678 P16 Approved as noted
MDD-COD-G-011-R06) - P16
O&M Manual for 5B.5 Building Management System
BP-02-04-34429 P11 To Revise
Superstructure - P11
MDD1C-DSI-A01-RPT-MEP-GN-6408 Testing and
BP-1C-01-29986 commissioning reports of induction jet fan for building A01 No inputted remarks
A01
Phase 1C Training Manual / Records Directory and Table
BP-1C-01-30759.2 P1C To Revise
of Contents - P1C
O&M Manual for 5B.5 Building Management System -
BP-02-04-34429 Superstructure P11 (ACC-MDD-COD-MEP-082-R01) P11 To Revise
Transgulf with 1 CD
Asset database submission procedure (ACC-MDD-COD-
BP-02-04-35270 P2 To Revise
MEP-098-R0) - p2 with 1 CD
BP-1C-01-29986 T&C Reports of Induction Jet fan for building A01 A01 To Revise
MDD1C-DSI-A01-TRP-MEP-GN-6409 TESTING &
BP-1C-01-30104.2 COMMISSIONING REPORTS OF CARPARK EXHAUST AND A01 Rejected
VENTILLATION FANS FOR BUILDING A01
MDD1C-DSI-A01-TRP-MEP-GN-6407 TESTING AND
BP-1C-01-30181.2 A01 Rejected
COMMISSIONING REPORTS OF BLEED FANS BUILDING A01
Page 31 of 32

TFM Monthly Report – July 2017
Matrix/ Structure/Key Asset Logs As-built
Training
O&M
Spare Parts Log
T&C
Transmittal Package No. building/Warranties/TOC Description Building Review Remarks
COD: O & M Manual for 4B.2.1 -Domestic Potable Cold
BP-02-04-35399.0 Water System -Superblock PV1 P11 Building (ACC-MDD- PV1 Draft Comment Only
(To Revise)
COD-MEP-099-R0) -Trans Gulf
COD: O & M Manual for 5B.5 -Building Management
BP-02-04-34429.1 System -Superstructure P11 (ACC-MDD-COD-MEP-082- P11 Rejected
R01) -Trans Gulf
COD: Asset Database Submission Procedure (ACC-MDD- Draft Comment Only
BP-02-04-35270 P2
COD-MEP-098-R0) - Trans Gulf (To Revise)
T&C Reports of carpark exhaust and ventilation Fans for
BP-1C-01-30104 A01 To Revise
building A01
BP-1C-01-30181 T&C Reports of Bleed Fans Building A01 A01 To Revise
TESTING & COMMISSIONING REPORTS FOR FAN COIL UNIT -
BP-1C-01-32731.0 A01 Rejected
BUILDING A01 (BOOK 1-3)
MDD1C-GNL-A10-SDW-ARC-BM-0-0001 A10
BP-1C-01-31250.1 BUILDING ANC HOR POINTS SYSTEM & LIFE A10 Rejected
LINE SYSTEM LAYOUTS KEYPLAN
MDD1C-GNL-A10-SDW-ARC-BM-0-0002 A10 BUILDING
BP-1C-01-31251.1 TYPICAL CONFIGURATION OF ANCHOR POINTS SYSTEM & A10 Rejected
LIFE LINE SYSTEM
MDD1C-GNL-A10-SDW-ARC-BM-1-0001 A10 BUILDING
BP-1C-01-31252.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT- A10 Rejected
LEVEL-01
MDD1C-GNL-A10-SDW-ARC-BM-1-0002 A10 BUILDING
BP-1C-01-31253.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT- A10 Rejected
LEVEL-01
MDD1C-GNL-A10-SDW-ARC-BM-1-0003 A10- A10
BP-1C-01-31254.1 BUILDING ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM A10 Rejected
LAYOUT- AREA D LEVEL-01
MDD1C-GNL-A10-SDW-ARC-BM-2-0001 A10 BUILDING
BP-1C-01-31255.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT AREA- A10 Rejected
A & E - LEVEL-02
MDD1C-GNL-A10-SDW-ARC-BM-2-0002 A10 BUILDING
BP-1C-01-31256.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM SECTION A10 Rejected
DETAILS LEVEL-02
MDD1C-GNL-A10-SDW-ARC-BM-4-0001 A10 BUILDING
BP-1C-01-31257.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L1&L2)) AREA-C - LEVEL-04
MDD1C-GNL-A10-SDW-ARC-BM-4-0002 A10 BUILDING
BP-1C-01-31258.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L3) AREA-C - LEVEL-04
MDD1C-GNL-A10-SDW-ARC-BM-4-0003 A10 BUILDING
BP-1C-01-31259.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L5&L4) AREA-D - LEVEL-04
MDD1C-GNL-A10-SDW-ARC-BM-4-0004 A10 BUILDING
BP-1C-01-31260.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L6&L7) AREA-D - LEVEL-04
MDD1C-GNL-A10-SDW-ARC-BM-4-0005 A10 BUILDING
BP-1C-01-31261.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L8&L9) AREA-A&D - LEVEL-04
MDD1C-GNL-A10-SDW-ARC-BM-4-0006 A10- Anchor
BP-1C-01-31262.1 Points System and Life Line system Layout-Type A10 Rejected
L(K1&K2) Area B Level 4
MDD1C-GNL-A10-SDW-ARC-BM-4-0007 A10-
BP-1C-01-31263.1 Anchor Point System and Life Line System A10 Rejected
Section Details Level 4
MDD1C-GNL-A10-SDW-ARC-BM-5-0001 A10 BUILDING
BP-1C-01-31264.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L1,L2 & L3) AREA-C - LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-5-0002 A10 BUILDING
BP-1C-01-31265.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L4 & L5) AREA-D - LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-5-0003 A10 BUILDING
BP-1C-01-31266.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L6&L7) AREA-D - LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-5-0004 A10 BUILDING
BP-1C-01-31267.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (L8&L9) AREA-A & D - LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-5-0005 A10 BUILDING
BP-1C-01-31268.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-M (M1) AREA-A - LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-5-0006 A10 BUILDING
BP-1C-01-31269.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-L (K1&K2) AREA-B - LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-5-0007 A10 BUILDING
BP-1C-01-31270.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM SECTION A10 Rejected
DETAILS LEVEL-05
MDD1C-GNL-A10-SDW-ARC-BM-6-0001 A10 BUILDING
BP-1C-01-31271.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM LAYOUT - A10 Rejected
TYPE-J (J1) AREA- B - LEVEL-06
MDD1C-GNL-A10-SDW-ARC-BM-6-0002 A10 BUILDING
BP-1C-01-31272.1 ANCHOR POINTS SYSTEM & LIFE LINE SYSTEM SECTION A10 Rejected
DETAILS LEVEL-06
MDD1C-GNL-A10-SDW-ARC-BM-0-0003 A10 KEY PLAN FOR
BP-1C-01-32689.0 A10 Rejected
SECTION DETAILS
BP-1C-01-32690.0 MDD1C-GNL-A10-SDW-ARC-BM-0-0004 A10 OVER ALL A10 Rejected
EAST ELEVATION FACADE ACCESS
MDD1C-GNL-A10-SDW-ARC-BM-0-0005 A10 OVER ALL
BP-1C-01-32691.0 A10 Rejected
WEST ELEVATION FACADE ACCESS
MDD1C-GNL-A10-SDW-ARC-BM-0-0006 A10 OVER ALL
BP-1C-01-32692.0 A10 Rejected
SOUTH ELEVATION FACADE ACCESS
MDD1C-GNL-A10-SDW-ARC-BM-0-0007 A10 OVER ALL
BP-1C-01-32693.0 A10 Rejected
NORTH ELEVATION FACADE ACCESS
MDD1C-GNL-A10-SDW-ARC-BM-0-0008 A10 OVER ALL
BP-1C-01-32694.0 A10 Rejected
MISCELLANEOUS ELEVATION FAÇADE ACCESS
MDD1C-GNL-A10-SDW-ARC-BM-0-0009 A10 OVER ALL
BP-1C-01-32695.0 A10 Rejected
MISCELLANEOUS ELEVATION FACADE ACCESS
MDD1C-GNL-A10-SDW-ARC-BM-0-0010 A10-Typical
BP-1C-01-32696.0 A10 Rejected
Facade Access Section - Area A
MDD1C-GNL-A10-SDW-ARC-BM-0-0011 A10- Typical
BP-1C-01-32697.0 A10 Rejected
Facade Access Section - Area -B
MDD1C-GNL-A10-SDW-ARC-BM-0-0012 A10 TYPICAL
BP-1C-01-32698.0 A10 Rejected
FACADE ACCESS SECTION AREA- C
MDD1C-GNL-A10-SDW-ARC-BM-0-0013 A10 TYPICAL
BP-1C-01-32699.0 A10 Rejected
FACADE ACCESS SECTION AREA- D
MDD1C-GNL-A10-SDW-ARC-BM-0-0014 A10 ANCHOR
BP-1C-01-32700.0 A10 Rejected
POINTS SYSTEM & LIFE LINE SYSTEM DETAILS
MDD1C-GNL-A10-SDW-ARC-BM-0-0015 A10 MEWP
BP-1C-01-32701.0 A10 Rejected
MAINTENANCE ACCESS AT GROUND FLOOR LEVEL
MDD1C-GNL-A10-SDW-ARC-BM-0-0016 A10 MEWP
BP-1C-01-32702.0 A10 Rejected
MAINTENANCE ACCESS AT BASEMENT LEVEL
O&M manual for Cool Pool System HVAC and Chilled
BP-1A-14-06612 JK1 To Revise
Water System - JK1
MDD1C asset database / register for A01 soft
BP-1C-01-28922 A01 To Revise
landscaping and irrigation system - A01
MDD1C-BMM-A10-SCH-ARC-GN-0001 A10 BUILDING
BP-1C-01-31729.3 (INTERNAL) ARCHITECTURAL SPARE PARTS & ATTIC STOCK A10 Rejected
REGISTER
MDD1C-BMM-ALL-OTR-GEN-GN-0005 PHASE 1 C CLOSE
BP-1C-01-30611.4 P1C Rejected
OUT OPERATION AND MAINTENANCE MANUAL DIRECTORY
OPERATION AND MAINTENANCE MANUAL FOR CAR PARK Draft Comment Only
BP-1C-01-30223.2 AAA
VENTILLATION FAN SYSTEM (SUPERBLOCK AAA BASEMENT) (To Revise)
O & M Manual for 5A.4 -Engine Generator System -Sub &
BP-02-04-31494.2 Superstructure P16 Bldg. (ACC-MDD-COD-E-010-R02) - P16 Draft Comment Only
(To Revise)
Trans Gulf
HBK-MEP-SUBMITTAL for O&M Manual for Cool Pool
BP-1A-14-06613.2 JK1 To Revise
Electrical & PLC System Vol. 02 Rev. 2 with 1CD
T&C Reports for HVAC (Book 1-3) - with 1 CD and 3 vol. -
BP-1C-01-32731.0 A01 To Revise
A01
O & M Manual for 5A.4 -Engine Generator System -Sub &
BP-02-04-31494.2 Superstructure P16 Bldg. (ACC-MDD-COD-E-010-R02) - P16 To Revise
Trans Gulf
A10 building (internal) Architectural Spare parts & attic
BP-1C-01-31729.3 A10 To Revise
stock register - A10
O&M Manual for Car Park Ventilation Fan System
BP-1C-01-30223.2 AAA To Revise
(Superblock AAA Basement) - AAA
MDD1C - SPARE PARTS & ATTIC STOCK HIERARCHY Draft Comment Only
BP-1C-01-32424.1 P1C
STRUCTURE (ARCH & MEP) (To Revise)
MDD1C-AGM-AAA-SCH-LAN-IR-0001 IRRIGATION
BP-1C-01-28922.4 A01 Rejected
EXTERNAL ASSET REGISTER LIST IN A01
T&C REPORTS OF STAIR CASE PRESSURIZATION FAN Draft Comment Only
BP-1C-01-30180.2 A01
BUILDING A01 (To Revise)
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